Transfair USA

“Once the 990 draft is complete, it is shared with the audit committee. A follow-up meeting with the audit committee, the coo, and the vp of finance is scheduled for q&a. We also engage in a presentation from our external tax preparer. Finally, the audit committee engages with the board of directors to recommend the approval of the 990 forms.”

“Once each year the organization distributes a list of vendors and business partners (fee for service) to the board, advisory council, and key employees. After reviewing the list, the board is required to sign a conflict of interest policy compliance statement. If any possible conflict are noted, they are brought to the full board for review. We specifically prohibit employee participation in any company that is a licensee of fair trade usa as an officer, director, employee, contractor, supplier or consultant without the written consent of the coo. You must also disclose to the coo any position you hold or are considering accepting as an officer, director, employee, contractor, supplier or consultant for any business that may reasonably be considered a potential licensee or a competitor to fair trade usa's licensees. The coo will confer with your supervisor to access the level of potential conflict. The coo will determine whether the outside position creates a conflict of interest and then communicate the appropriate response, which may include requiring you to resign from the outside position.”

“The board has a compensation committee with authority to set the ceo's compensation. The president/ceo sets compensation for other officers. A detailed compensation study was conducted and has been updated annually using several sources. This data and success in achieving annual performance goals are used to set compensation rates.”

“The independent contractor audited report is available in fair trade usa website: www.fairtradecertified.org and upon request. The governing documents and conflict of interest policy is available upon request.”

“Fair trade usa is committed to achieving compliance with accounting standards, accounting controls, audit practices, organization policies, and applicable laws and regulations, as well as to addressing unethical, unlawful, or other serious improper conduct. Any employee of the organization may submit a good faith complaint regarding a matter of company concern, as that term is defined herein, to the management of the organization without fear of dismissal or retaliation of any kind. The organization's head of human resources or cfo will review treatment of employee concerns, consistent with the provisions below.”

“Consulting & contractor services: program service expenses 3,359,006. Management and general expenses 559,834. Fundraising expenses 387,578. Total expenses 4,306,418.”