Civic Intelligence

The Hamilton Parks Conservancy

990 • Fiscal year 2020 • EIN 47-2630181

Jan 01, 2020 to Dec 31, 2020 • Filed on Apr 21, 2021

106 N Second StreetHamilton, OH 45011

(513) 785-7055

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

54th percentile

0.13x

Higher debt load relative to assets than 54% of similar nonprofits.

2020 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2020

Liabilities / Revenue

38th percentile

0.07x

Higher debt load relative to revenue than 38% of similar nonprofits.

2020 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2020

Net Margin

83rd percentile

33%

Higher net margin than 83% of similar nonprofits.

2020 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2020

Top Officer Pay

37th percentile

$0

Higher top officer pay than 37% of similar nonprofits.

Top officer pay equals 0.0% of source-year revenue.

2020 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2020

Asset Growth

97th percentile

215%

Faster asset growth than 97% of similar nonprofits.

2020 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2019 to 2020

Revenue Growth

94th percentile

131%

Faster revenue growth than 94% of similar nonprofits.

2020 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2019 to 2020

Assets

Up

$2,388,012

Up $1,630,419 (+215%) from 2019

Net Assets

Up

$2,087,307

Up $1,397,848 (+203%) from 2019

Liabilities

Up

$300,705

Up $232,571 (+341%) from 2019

Revenue

Up

$4,217,023

Up $2,390,762 (+131%) from 2019

Expenses

Up

$2,819,175

Up $914,510 (+48%) from 2019

Net Income

Up

$1,397,848

Up $1,476,252 (+1883%) from 2019

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$3.0M$2.0M$1.0M$0Assets 2015: $233,065Liabilities 2015: $77,397Net Assets 2015: $155,6682015Assets 2016: $600,424Liabilities 2016: $1,962Net Assets 2016: $598,4622016Assets 2017: $602,161Liabilities 2017: $21,123Net Assets 2017: $581,0382017Assets 2018: $2,782,625Liabilities 2018: $61,663Net Assets 2018: $2,720,9622018Assets 2019: $757,593Liabilities 2019: $68,134Net Assets 2019: $689,4592019Assets 2020: $2,388,012Liabilities 2020: $300,705Net Assets 2020: $2,087,3072020Assets 2021: $2,890,560Liabilities 2021: $250,071Net Assets 2021: $2,640,4892021Assets 2022: $2,677,191Liabilities 2022: $460,358Net Assets 2022: $2,216,8332022Assets 2023: $2,417,290Liabilities 2023: $336,646Net Assets 2023: $2,080,6442023Assets 2024: $2,310,696Liabilities 2024: $240,209Net Assets 2024: $2,070,4872024

Highlighted filing

2020

Assets$2,388,012
Liabilities$300,705
Net Assets$2,087,307

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$6.0M$4.0M$2.0M$0-$2.0MRevenue 2015: $1,972,155Expenses 2015: $1,816,487Net Income 2015: $155,6682015Revenue 2016: $2,538,654Expenses 2016: $2,095,860Net Income 2016: $442,7942016Revenue 2017: $2,126,471Expenses 2017: $2,095,346Net Income 2017: $31,1252017Revenue 2018: $2,135,005Expenses 2018: $1,576,388Net Income 2018: $558,6172018Revenue 2019: $1,826,261Expenses 2019: $1,904,665Net Income 2019: -$78,4042019Revenue 2020: $4,217,023Expenses 2020: $2,819,175Net Income 2020: $1,397,8482020Revenue 2021: $3,817,000Expenses 2021: $3,263,818Net Income 2021: $553,1822021Revenue 2022: $3,491,646Expenses 2022: $3,915,302Net Income 2022: -$423,6562022Revenue 2023: $3,661,366Expenses 2023: $3,797,555Net Income 2023: -$136,1892023Revenue 2024: $4,403,615Expenses 2024: $4,413,772Net Income 2024: -$10,1572024

Highlighted filing

2020

Revenue$4,217,023
Expenses$2,819,175
Net Income$1,397,848
Jump To
Filing Snapshot
Filing Period
Jan 1, 2020 to Dec 31, 2020
Signed
Apr 21, 2021
Return Version
2020v4.0
Gross Receipts
$4,331,723
Mission and Program Overview

Mission

To improve the quality of life for the citizens of hamilton by restoring the park system to excellence in partnerships with government and community.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$324,149$1,201,770▲ $877,621
Cash and Non-Interest-Bearing Accounts$231,190$987,525▲ $756,335
Accounts Receivable$150,620$190,507▲ $39,887
Prepaid Expenses and Deferred Charges$27,480$8,210▼ $19,270
Total Assets$757,593$2,388,012▲ $1,630,419
Other Assets Total$24,154--
Liabilities
Other Liabilities$4,800$213,106▲ $208,306
Accounts Payable and Accrued Expenses$60,449$68,784▲ $8,335
Deferred Revenue$2,885$18,815▲ $15,930
Total Liabilities$68,134$300,705▲ $232,571
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$685,729$2,083,651▲ $1,397,922
Net Assets With Donor Restrictions$3,730$3,656▼ $74
Total Net Assets Fund Balance$689,459$2,087,307▲ $1,397,848
Total Liabilities and Net Assets / Fund Balance$757,593$2,388,012▲ $1,630,419

Asset Categories

AssetBook ValueDepreciationBasis
Equipment$1,201,770$524,270$1,726,040
Compensation and Service Providers

Board Members and Trustees

Revenue and Support

Revenue Composition

Contributions and Grants
$2,134,416
Program Service Revenue
$1,867,102
Investment Income
$2,438
Other Revenue
$213,067
All Other Contributions
$168,355
Change in Net Assets
$1,397,848

Audited Revenue Reconciliation

Revenue per Audited Statements
$4,217,023
Revenue Not Reported on Form 990
$116,865
Total Revenue per Audited Statements
$4,333,888
Total Revenue per Form 990
$4,217,023
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$1,663,375
Salaries, Compensation, and Employee Benefits$1,155,800
Total Fundraising Expense$1,198
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$1,081,901$54,098-$1,135,999
Depreciation Depletion$236,342--$236,342
Insurance$47,446$4,328-$51,774
Travel$50,004--$50,004
Fees for Services Other$170$37,291-$37,461
Office Expenses$33,692$1,614-$35,306
Payroll Taxes$15,662$4,139-$19,801
Interest$6,451--$6,451
Other Expenses$26,075-$1,198$1,198
All Other Expenses$1,064--$1,064
Total Functional Expenses$2,716,507$101,470$1,198$2,819,175

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$2,936,040
Expenses per Audited Statements$2,819,175
Total Expenses per Form 990$2,819,175
Expenses Not Reported on Form 990$116,865
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Capital Leases Payable$209,406
Damage Deposits$3,700
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
No
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
Yes
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 4

Orginizational documents were updated during the year to increase the total number of trustees from seven in 2019 to eight in 2020.

Form 990, Page 6, Part VI, Line 11B

Copy of 990 is distributed to the board prior to filing.

Form 990, Page 6, Part VI, Line 12C

Board members are reminded that they must abstain from voting if there is a conflict of interest.

Form 990, Page 6, Part VI, Line 15A

Compensation for the exective director is based on performance and comparable data in the region.

Form 990, Page 6, Part VI, Line 19

Records are available upon request.

Filing and Contact Details

Filer

Filer Name
The Hamilton Parks Conservancy
EIN
47-2630181
Phone
5137857055
Address
106 N SECOND STREET, HAMILTON, OH 45011

Signing Officer

Name
William S Timmer
Title
Executive Director
Phone
5137857055
Signed
2021-04-21
Discuss with paid preparer
Yes

Organization Details

Principal Officer
James K Fitton
Formed
2015
Legal Domicile
Oh
Voting Board Members
8
Independent Board Members
8
Employees
99
Volunteers
84

Preparer

Firm
Kirsch CPA Group LLC
Address
2 S THIRD STREET SUITE 400, HAMILTON, OH 45011
Preparer
Jill Frieden
Phone
5138586040
Supplemental Narrative

Additional Explanations

Form 990, Page 2, Part III, Line 2

Beginning in 2020, hamilton parks conservancy began operating two city owned golf courses.

Form 990, Part XI, Line 9

Direct expenses from rental income 107,585 direct expenses for rental income -107,585

Financial Statement Notes

Schedule D, Page 3, Part X

Accounting principles generally accepted in the united states of america require management to evaluate taxpositions taken by the organization and recognize a tax liability if the organization has taken an uncertain position that more likely than not would fail to be sustained upon examination by the internal revenue services. As discussed above, the organization is exempt from federal income taxes and management believes the organization has not engaged in any activities that would disqualify it from tax-exempt status or incur a tax obligation for the years ended december 31, 2020. The organization believes their estimates are appropriate based on the current facts and circumstances. The organization is subject to routine audits by taxing jurisdictions; however, there are currently no audits for any tax periods in progress. The organization believes it is no longer subject to income tax examinations for years ended prior to december 31, 2016. The organization's policy with regard to interest and penalty, if incurred, is to recognize interest through interest expense and penalties through other expenses.

Schedule D, Page 4, Part XI, Line 2D

Direct expenses from rental income 107,585

Schedule D, Page 4, Part XII, Line 2D

Direct expenses for rental income 107,585

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IRS990/ReportLandBuildingEquipmentInd0true
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IRS990/ReportOtherLiabilitiesInd0true
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IRS990/RevenueAmt01867102
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IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus1YearAmt01777679
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus2YearsAmt02029061
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus3YearsAmt01723241
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus4YearsAmt02326139
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/TotalAmt09990536
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IRS990ScheduleA/GrossInvestmentIncome170Grp/CurrentTaxYearMinus1YearAmt0193332
IRS990ScheduleA/GrossInvestmentIncome170Grp/CurrentTaxYearMinus2YearsAmt0212269
IRS990ScheduleA/GrossInvestmentIncome170Grp/TotalAmt0566368
IRS990ScheduleA/GrossReceiptsRltdActivitiesAmt02069691
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IRS990ScheduleA/PublicSupportTotal170Amt09990536
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IRS990ScheduleA/TotalCalendarYear170Grp/CurrentTaxYearMinus4YearsAmt02326139
IRS990ScheduleA/TotalCalendarYear170Grp/TotalAmt09990536
IRS990ScheduleA/TotalSupportAmt010556904
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IRS990ScheduleB/ContributorInformationGrp/ContributorNum0RESTRICTED
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IRS990ScheduleB/ContributorInformationGrp/ContributorUSAddress/State0RESTRICTED
IRS990ScheduleB/ContributorInformationGrp/ContributorUSAddress/ZIPCode0RESTRICTED
IRS990ScheduleB/ContributorInformationGrp/TotalContributionsAmt0RESTRICTED
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IRS990ScheduleD/DonatedServicesAndUseFcltsAmt09280
IRS990ScheduleD/DonatedServicesUseFcltsAmt09280
IRS990ScheduleD/EquipmentGrp/BookValueAmt01201770
IRS990ScheduleD/EquipmentGrp/DepreciationAmt0524270
IRS990ScheduleD/EquipmentGrp/OtherCostOrOtherBasisAmt01726040
IRS990ScheduleD/ExpensesNotReportedAmt0116865
IRS990ScheduleD/ExpensesSubtotalAmt02819175
IRS990ScheduleD/FootnoteTextInd0X
IRS990ScheduleD/OtherExpensesIncludedAmt0107585
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Amt0209406
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Amt13700
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc0CAPITAL LEASES PAYABLE
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc1DAMAGE DEPOSITS
IRS990ScheduleD/OtherRevenueAmt0107585
IRS990ScheduleD/RevenueNotReportedAmt0116865
IRS990ScheduleD/RevenueSubtotalAmt04217023
IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt0ACCOUNTING PRINCIPLES GENERALLY ACCEPTED IN THE UNITED STATES OF AMERICA REQUIRE MANAGEMENT TO EVALUATE TAXPOSITIONS TAKEN BY THE ORGANIZATION AND RECOGNIZE A TAX LIABILITY IF THE ORGANIZATION HAS TAKEN AN UNCERTAIN POSITION THAT MORE LIKELY THAN NOT WOULD FAIL TO BE SUSTAINED UPON EXAMINATION BY THE INTERNAL REVENUE SERVICES. AS DISCUSSED ABOVE, THE ORGANIZATION IS EXEMPT FROM FEDERAL INCOME TAXES AND MANAGEMENT BELIEVES THE ORGANIZATION HAS NOT ENGAGED IN ANY ACTIVITIES THAT WOULD DISQUALIFY IT FROM TAX-EXEMPT STATUS OR INCUR A TAX OBLIGATION FOR THE YEARS ENDED DECEMBER 31, 2020. THE ORGANIZATION BELIEVES THEIR ESTIMATES ARE APPROPRIATE BASED ON THE CURRENT FACTS AND CIRCUMSTANCES. THE ORGANIZATION IS SUBJECT TO ROUTINE AUDITS BY TAXING JURISDICTIONS; HOWEVER, THERE ARE CURRENTLY NO AUDITS FOR ANY TAX PERIODS IN PROGRESS. THE ORGANIZATION BELIEVES IT IS NO LONGER SUBJECT TO INCOME TAX EXAMINATIONS FOR YEARS ENDED PRIOR TO DECEMBER 31, 2016. THE ORGANIZATION'S POLICY WITH REGARD TO INTEREST AND PENALTY, IF INCURRED, IS TO RECOGNIZE INTEREST THROUGH INTEREST EXPENSE AND PENALTIES THROUGH OTHER EXPENSES.
IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt1DIRECT EXPENSES FROM RENTAL INCOME 107,585
IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt2DIRECT EXPENSES FOR RENTAL INCOME 107,585
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc0SCHEDULE D, PAGE 3, PART X
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc1SCHEDULE D, PAGE 4, PART XI, LINE 2D
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc2SCHEDULE D, PAGE 4, PART XII, LINE 2D
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IRS990ScheduleD/TotalExpensesPerForm990Amt02819175
IRS990ScheduleD/TotalLiabilityAmt0213106
IRS990ScheduleD/TotalRevenuePerForm990Amt04217023
IRS990ScheduleD/TotalRevEtcAuditedFinclStmtAmt04333888
IRS990ScheduleD/TotExpnsEtcAuditedFinclStmtAmt02936040
IRS990/ScheduleJRequiredInd0false
IRS990/ScheduleORequiredInd0true
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0BEGINNING IN 2020, HAMILTON PARKS CONSERVANCY BEGAN OPERATING TWO CITY OWNED GOLF COURSES.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1ORGINIZATIONAL DOCUMENTS WERE UPDATED DURING THE YEAR TO INCREASE THE TOTAL NUMBER OF TRUSTEES FROM SEVEN IN 2019 TO EIGHT IN 2020.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2COPY OF 990 IS DISTRIBUTED TO THE BOARD PRIOR TO FILING.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt3BOARD MEMBERS ARE REMINDED THAT THEY MUST ABSTAIN FROM VOTING IF THERE IS A CONFLICT OF INTEREST.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt4COMPENSATION FOR THE EXECTIVE DIRECTOR IS BASED ON PERFORMANCE AND COMPARABLE DATA IN THE REGION.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt5RECORDS ARE AVAILABLE UPON REQUEST.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt6DIRECT EXPENSES FROM RENTAL INCOME 107,585 DIRECT EXPENSES FOR RENTAL INCOME -107,585
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0FORM 990, PAGE 2, PART III, LINE 2
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc1FORM 990, PAGE 6, PART VI, LINE 4
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc2FORM 990, PAGE 6, PART VI, LINE 11B
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc3FORM 990, PAGE 6, PART VI, LINE 12C
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc4FORM 990, PAGE 6, PART VI, LINE 15A
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc5FORM 990, PAGE 6, PART VI, LINE 19
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc6FORM 990, PART XI, LINE 9
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IRS990/SubjectToProxyTaxInd0false
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IRS990/TaxablePartyNotificationInd0false
IRS990/TaxExemptBondsInd0false
IRS990/TerminateOperationsInd0false
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IRS990/TotalAssetsGrp/EOYAmt02388012
IRS990/TotalCompGreaterThan150KInd0false
IRS990/TotalContributionsAmt02134416
IRS990/TotalEmployeeCnt099
IRS990/TotalFunctionalExpensesGrp/FundraisingAmt01198
IRS990/TotalFunctionalExpensesGrp/ManagementAndGeneralAmt0101470
IRS990/TotalFunctionalExpensesGrp/ProgramServicesAmt02716507
IRS990/TotalFunctionalExpensesGrp/TotalAmt02819175
IRS990/TotalGrossUBIAmt00
IRS990/TotalLiabilitiesBOYAmt068134
IRS990/TotalLiabilitiesEOYAmt0300705
IRS990/TotalLiabilitiesGrp/BOYAmt068134
IRS990/TotalLiabilitiesGrp/EOYAmt0300705
IRS990/TotalNetAssetsFundBalanceGrp/BOYAmt0689459
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IRS990/TotalProgramServiceExpensesAmt02716507
IRS990/TotalProgramServiceRevenueAmt01867102
IRS990/TotalRevenueGrp/ExclusionAmt053182
IRS990/TotalRevenueGrp/RelatedOrExemptFuncIncomeAmt02029425
IRS990/TotalRevenueGrp/TotalRevenueColumnAmt04217023
IRS990/TotalVolunteersCnt084
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IRS990/TravelGrp/TotalAmt050004
IRS990/TrnsfrExmptNonChrtblRltdOrgInd0false
IRS990/TypeOfOrganizationCorpInd0X
IRS990/UnrelatedBusIncmOverLimitInd0false
IRS990/UponRequestInd0X
IRS990/USAddress/AddressLine1Txt0106 N SECOND STREET
IRS990/USAddress/CityNm0HAMILTON
IRS990/USAddress/StateAbbreviationCd0OH
IRS990/USAddress/ZIPCd045011
IRS990/VotingMembersGoverningBodyCnt08
IRS990/VotingMembersIndependentCnt08
IRS990/WebsiteAddressTxt0WWW.HAMILTONPARKS.NET
IRS990/WhistleblowerPolicyInd0true
ReturnHeader/BuildTS02022-09-23 18:48:47Z
ReturnHeader/BusinessOfficerGrp/DiscussWithPaidPreparerInd0true
ReturnHeader/BusinessOfficerGrp/PersonNm0WILLIAM S TIMMER
ReturnHeader/BusinessOfficerGrp/PersonTitleTxt0EXECUTIVE DIRECTOR
ReturnHeader/BusinessOfficerGrp/PhoneNum05137857055
ReturnHeader/BusinessOfficerGrp/SignatureDt02021-04-21
ReturnHeader/Filer/BusinessName/BusinessNameLine1Txt0THE HAMILTON PARKS CONSERVANCY
ReturnHeader/Filer/BusinessNameControlTxt0HAMI
ReturnHeader/Filer/EIN0472630181

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