United Through Reading

“United Through Reading is governed by the Board of Trustees. The Board of Trustees revised the Bylaws for the organization in 2008 to more accurately reflect updated governing strategies and guidelines. The Bylaws mandate that there be the following committees: Executive, Finance, Development/Communications, Technology, and Strategic Planning. The Audit committee is a sub-function of the Finance Committee. All decisions of the board are made only when a quorum is present and a majority or two-thirds vote (depending on the type of vote) approves. The Board of Trustees has an approved conflict of interest policy, a code of ethics and conduct policy, document retention and destruction policy, a whistleblower policy, a cash reserves policy, a compensation determination policy, and a policy to guide their decisions on strategic alliances. All of these support the Trustees in their governance.”

“All decisions of the Board of Trustees are voted on as mandated by the Bylaws with quorum in place. All decisions are recorded in the minutes which are available for public reading.”

“The Audit Committee reviews the Form 990. Once it is approved by the Audit Committee it is then submitted to the Board for final approval.”

“1. Each new Trustee is presented with the Conflict of Interest policy during the 3 to 4 hour Trustee orientation. After the orientation is over the Trustee is asked if he or she understands the policy and is asked to sign the Conflict of Interest statement.2. Annually, all Trustees review the Conflict of Interest policy and are asked to sign the Conflict of Interest statement for the following year. All statements are kept on file in the United Through Reading office.3. The Executive Committee is the committee within the Board that monitors any contracts/transactions that could potentially create a conflict of interest. Minutes from that committee's meetings will show discussion of conflict of interest.4. The officers and members of the Board are aware through the written Conflict of Interest policy, which is kept in their annually updated handbook, and through verbal reminders at meetings of their obligation to reveal a conflict of interest if it exists. Board members recuse themselves and are required to physically leave any discussion or vote when a conflict of interest might exist. Chairs of committees and of the Board follow the written procedures provided by the Conflict of Interest policy.”

“The Board of Trustees has a "Policy on Process for Determining Compensation" as approved by the Board of Trustees in 2008 and is maintained in the Board Binder. It states:a) The Policy on the Process for Determining Compensation within the United Through Reading organization applies to the compensation of the Chief Executive Officer and other senior management.b) The process includes all of these elements: (1) review and approval by the Board of Trustees; (2) use of data as to comparable compensation; and (3) contemporaneous documentation and recordkeeping. *Review and approval. The compensation of the person is reviewed and approved by the Board of Trustees of United Through Reading, provided that persons with conflicts of interest with respect to the compensation arrangement at issue are not involved in this review and approval. *Use of data as to comparable compensation. The compensation of the person is reviewed and approved using data as to comparable compensation for similarly qualified persons in functionally comparable positions at similarly situated organizations. *Contemporaneous documentation and recording keeping. There is contemporaneous documentation and recordkeeping with respect to the deliberations and decisions regarding the compensation arrangement.”

“The organization makes its audited financial statements, governing documents and policies available upon request. The organization posts its audited financial statements, annual report and irs determination letter on guidestar.”

“Client Note 1 - FORM 990, PAGE 5, PART V, QUESTION 2A & 2B: STATEMENTS REGARDING OTHER IRS FILINGS AND TAX COMPLIANCE:2a: UTR has entered into an agreement with a PEO (professional employer organization) Insperity to establish a three-way relationship between UTR, our employees and the PEO. UTR and the PEO are co-employers, instead of the traditional employer company/employee relationship. The PEO takes responsibility for HR administration and compliance, for which it charges a service fee. Under this agreement Insperity has paid 10 employees during 2016.”

“The 2016 exempt organization return is being amended to correct the list of trustees on form 990 part vii, section a. Rebecca hall was a non-compensated trustee in 2016 but was not listed on the originally filed return.”