East Harlem Tutorial Program Inc.

“East Harlem Tutorial Program, Inc. has its Form 990 prepared by an outside accounting firm and has established the following review process to ensure that the information reported is complete and accurate. Management reviews the 990 after the draft is prepared. Once approved by management, a draft of the Form 990 is distributed to the audit committee for review prior to being submitted to the IRS. The draft Form 990 is distributed early enough to provide each Committee member with a reasonable amount of time for review and submission of questions or comments prior to the filing deadline. The final Form 990 is distributed to each Board member following the Audit Committee's approval for review prior to being submitted to the IRS. The draft and final Form 990 may be distributed in person, by regular mail, e-mail, or fax.”

“East Harlem Tutorial Program, Inc. currently has in place a conflict of interest policy which it annually monitors and enforces. The Board currently mandates that all members of Management and the Governing Body annually sign a conflict of interest policy and disclose any potential or actual conflicts that may exist. The signed Conflict of Interest Policy is submitted to the Corporate Compliance Officer who reviews the signed attestations for potential or actual conflicts. If a potential or actual conflict of interest exists, the Corporate Compliance Officer will notify member(s) of Management or the Governing Body about such conflict and investigate the conflict. The results of the investigation will be summarized and documented by the Corporate Compliance Officer and be reported to the Governing Body. If the Corporate Compliance Officer establishes that an actual conflict exists, the member of Management or the Governing Body will be notified immediately and will not be allowed to vote or be a part of any decisions about any such transactions that have to do with the conflict until such time there is no longer a conflict.”

“Led by the Board Chair a taskforce of the Board conducts an extensive evaluation of the Executive Director. The Executive Director creates a written self-evaluation by the Executive Director which includes 360 feedback from his director reports (i.e. members of the Senior Management Team), progress on organizational goals and the strategic plan, the year's financial results of the organization, and compensation data for other Executive Directors/CEO's as a benchmark. Using the data, the taskforce negotiates compensation with the Executive Director based upon review of 990's of similar organizations and discussions with other organizations' boards. The salary was approved as part of compensation on the annual budget. The review was conducted during FY 2017. Contemporaneous Substantiation of these deliberations and decisions are documented in the minutes of the committee's meeting.”

“East Harlem Tutorial Program, Inc. makes its form 990 available for public inspection as required under section 6104 of the Internal Revenue Code. The return is posted on the EHTP's website, guidestar.org and other similar types of websites. In addition, the financial statements, conflict of interest policy, Form 990, Form 1023, and by-laws are also available upon written request at 2050 second avenue, new york, ny 10029.”

“Write-off of uncollectible pledges -109,435.”

“This process has not changed since the prior year.”