Usta Eastern Inc

“The executive director & ceo has a business relationship with a board member outside of the not-for-profit organization.”

“The organization updated its mission statment from "to promote and develop the growth of tennis in the geographical area covering the state of new york, northeast new jersey, and greenwich connecticut" to "growing tennis to inspire healthier people and communitites everywhere." on december 5, 2024 class b members (voting member organizations) approved amendments to the bylaws that removed the ability of class b members (voting member organizations) to amend those bylaws pertaining to their voting rights and thereby allow the organizations board of directors' to amend any and all of the bylaws by a two-thirds majority vote; and approved eliminating member organizations as voting members, and investing all voting rights of the corporation in the board of directors.”

“Any usta member organization (membership acquired through the usta national office) that is located within the territory of usta eastern that registers as a class b member (voting member organization) of the organization and shows at time of registration that the member organization is incorporated, or has a federal employer's identification number, or is an educational institution, or is a municipality or department or agency of a municipality.”

“Each class b member (voting member organization) is entitled to vote for the slate of candidates for all positions of the board of directors, except the immediate past president, to include: president, vice president, secretary, treasurer, four (4) at-large members and six (6) regional directors, one from each region. Class b members (voting member organizations) also have voting privileges at annual or special meetings.”

“The independent accountant sends the finance manager an electronic copy of the form 990. The form is reviewed by the finance manager, executive director and the audit committee. Each member of the board of directors is provided with an electronic copy of the form 990 before it is filed. The executive director signs the form 990 and the independent accountant files the form 990 with the irs.”

“Signed conflict of interest statements are reviewed by the executive director and finance manager on an annual basis or more often as deemed necessary. The finance manager provides the audit committee with information from the conflict of interest statements. Any transaction that may involve a potential conflict of interest are reviewed by the finance manager. Any transactions that may involve a potential conflict of interest that exceeded the de minimum amount established by the audit committee for specific expense types in the aggregate are submitted to the audit committee for review. The expense thresholds for specific expense types involving a potential conflict of interest are monitored by the finance manager and shared with the audit committee chair throughout the year.”

“The executive director's compensation is reviewed annually by the compensation committee. This committee makes recommendations to the president of the board. The president makes the final decision.”

“Usta eastern's governing documents, conflict of interest policy and financial statements are available to the public upon request.”

“Other program services to growing tennis to inspire healthier people and communitites everywhere.”