Usta Eastern Inc

“The executive director and ceo has a business relationship with a board member outside the not-for-profit.”

“The organization made significant changes to its organizational documents during the reporting year of 2018. The changes were approved by the members of the organization and adopted to amend the organization's bylaws which took effect on 9/13/18. The amendments fell into the following categories: 1. Chief executive officer the title chief executive officer is transferred from the president of the section to the executive director. The president remains the chair of the board and president. 2. Committees section committees are renamed and re-arranged to better align with usta national and new york state law. The committees will include: adult competition (merging of adult competition with adult league) audit committee (required by nys law) diversity & inclusion grievance committee (required by usta national) junior competition (merging of junior competition with junior team tennis) nominating committee officials committee (required by usta national) 3. Regions and regional nominating regional presidents will be referred to as regional directors as they sit on the board of directors, which only has one president. All other members of the board are directors or officers of the corporation. A nine (9) member independent nominating committee will be responsible for selecting a slate of candidates that includes all members of the board of directors. The section nominating committee will select the nine (9) members for the succeeding section nominating committee. 4. Advisory committee the executive board, comprised the board of directors, past presidents and the chairs of identified committees has been renamed the advisory committee and its members expanded to include the chairs of all section committees. 5. Elections the amount of time allowed for submission of an alternative slate of board candidates is increased from twenty (20) to twenty-five (25) days following the announcement by the secretary of the nominating committee's slate of board candidates. An additional ten (10) days will be given for review of any submitted petition for an alternative slate. If no alternative slate of candidates is filed with the secretary of usta eastern within the twenty-five (25) day period, the membership will be deemed to have approved the installation of the candidates as proposed in the initial notice of the filing of the slate of candidates. The candidates will assume office at the next scheduled annual meeting. An election will only be required when an alternative slate has been certified.”

“Any usta member organization or individual member (membership acquired through the usta national office) located within the boundaries of usta eastern is considered a member of usta eastern.”

“Each member organization is entitled to vote for the slate of candidates for all positions on the board of directors, except the immediate past president, to include: president, vice president, secretary, treasurer, four (4) at-large positions and six (6) regional directors, one from each region. Member organization also have voting privileges at annual or special meetings.”

“Members vote on amendments to the organization's by-laws that have already been approved by the governing body.”

“There is an informal policy governing the chapters' operation, and an all encompassing draft is in the process of being finalized.”

“The preparer sends the finance manager an electronic copy of the form 990. The form 990 is reviewed by the finance manager, executive director and the audit committee. Each member of the board of directors is provided with an electronic copy of the form 990 before it is filed. The executive director signs the 990 and the preparer files the form 990.”

“Signed conflict of interest statements are reviewed by the executive director and finance manager on an annual basis or more often as deemed necessary. The finance manager provides the audit committee with information from the conflict of interest statements. Any transactions that may involve a potential conflict of interest are submitted to the audit committee for review.”

“The executive director's compensation is reviewed annually by the compensation committee. This committee makes recommedations to the president of the board. The president makes the final decision.”

“Usta eastern's governing documents, conflict of interest policy and financial statements are available to the public upon request.”

“The process of overseeing the audit and selection of independent accountant has not been changed from prior year.”