The Z Space Studio

“The tax returns are prepared by an outside accounting firm. After completion of said returns, the organization is sent a draft of the tax returns to be reviewed and examined. The Organization distributes copies of the complete returns to the Board of Directors. If all items are found to be acceptable, an authorization is signed and provided to the outside accounting firm to process, sign and provide copies to the returns to be filed (paper or electronically) with the designated governmental agencies. The tax returns are then signed by the Organization, stamped with certified return receipt and timely placed in the mail for filing, or the form 8879 is provided to the outside accounting firm allowing electronic filing.”

“It is the policy of Z Space that directors, officers and key employees (collectively, associates) promptly and fully disclose any actual, apparent or potential conflicts of interest (as defined below), that no associate participate in any decision by Z Space in any matters in which he or she has a conflict of interest, that Z Space follow a disciplined, documented process in making decisions about such matters, and that Z Space comply with all applicable legal requirements relating to such matters. Upon election, hiring, or appointment, and annually thereafter, associates must complete an annual affirmation and disclosure questionnaire in the form provided by Z Space. On this document, the associate must disclose all affiliations or other matters that could give rise to a conflict of interest and confirm his or her commitment to compliance with the Policy. The associate should update this disclosure as appropriate. Associates have a continuing responsibility to review their business, personal, and philanthropic interests, and their family and other close relationships, for actual, apparent or potential conflicts of interest.Associates should promptly disclose to Z Space any affiliations or other matters that constitute or could result in a conflict of interest in connection with any transaction or other decision under consideration by Z Space. Associates should disclose such matters to other participants in the decision-making process whenever there is any doubt about whether disclosure is required.In all situations calling for disclosure, the interested associate should abstain from voting or otherwise participating in the decision other than by making the required disclosure and providing any other information requested by the decision makers.With regard to an employee, the Executive Director will determine the appropriate response by Z Space in line with the principles set out in this policy including, without limitation, review by Z Spaces Board of Directors (the Board). With regard to a director or officer, or on employee matters referred to it by the Executive Director, the Board will determine the appropriate response by Z Space in light of the nature of the conflict.”

“Compensation is determined by the executive committee of the Board of Directors. Comparisons are made by looking at similar nonprofit organizations. The Organization finds these comparisons from the theater communication group national survey.”

“Salaries of other key employees are determined by the executive director by looking at comparative studies from the theater communication group national survey.”

“Governing documents are available for public inspection at the principal place of business. The conflict of interest and the organizations financial statements are available upon request.”