Triangle Land Conservancy Inc.

“Membership in tlc is open to all individuals who, or entities that, meet the criteria for membership established by the board of directors.”

“Members of tlc shall elect the board of directors. The board of directors shall nominate a slate of candidates and submit it to the membership with at least twenty (20) days notice. Members shall vote for individual candidates on this slate. Members may propose candidates by a petition of ten (10) or more members addressed to the board of directors at any time. If received more than twenty (20) days before a scheduled vote, the names of the proposed candidates shall be included on the ballot. If a petition is received less than twenty (20) days of a scheduled vote, the board of directors may, at its sole discretion, send a revised ballot to the members that includes the names on the petition, or hold the names to be included on the ballot for the immediately following election cycle, or ignore the late submission.”

“Prior to filing form 990, the organization's finance and investment committee review a copy of the return and then forward it to the board of directors for their approval.”

“Officers and directors review the conflict of interest policy at each board and committee meeting. The organization's policies are made known to incoming officers and directors during board member orientation. Additionally, officers, directors, and employees are provided with a copy of the policy each year and must sign an acknowledgement that they have read and agree to abide by the policy. Conflicts of interest related to board decisions, if any, are duly noted in the written board meeting minutes.”

“The organization's process for determining executive compensation includes the following: (1) obtains comparable compensation data from salary survey reports where surveys are conducted by independent hr, nonprofit, and conservation industry associations; (2) compensation must be approved by the executive committee, exclusive of voting participation by the executive; (3) internally, staff and board surveys are conducted, and these surveys along with other performance evaluation tools are included in the executive director's annual review and contribute to compensation decisions; and (4) the executive committee must document the basis for its determination of compensation, including the terms and date of the approved compensation, the committee members present during the discussion and those who approved the terms, the comparability data that was relied upon by the committee and how the data was obtained, and any actions by a member of the committee having a conflict of interest.”

“The organization puts its governing documents and form 990 on its website. In addition, the organization produces an annual report that includes financial information, which is mailed to its contributors. The conflict of interest policy is shared with the board of directors and organization staff in the appropriate manuals, at orientation, and annually. The organization's form 1023 is available upon request.”