Doane University

“There shall be an executive committee of the board of trustees consisting of the chair of the board, all of the duly elected vice-chairs of the board, the secretary and treasurer of the board, if the secretary and treasurer of the board are members of the board of trustees, and the chairs of each standing committee of the board. The president of the university shall be an ex-officio member of the executive committee, without vote. The executive committee shall have the authority to act on behalf of the board of trustees in person, via telephone or internet regarding: a. Emergency issues or significant matters that require action before a scheduled meeting of the board of trustees; b. Matters referred to the executive committee by the board of trustees for study and possible resolution; c. Issues generated at the request of the president or chair of the board; d. Routine matters requiring pro-forma action by the committee to conserve the time of the board of trustees; e. Review and approve all matters related to the compensation and other contractual agreements with the president of the university, and assure the reasonableness of the president's total compensation in relation to the marketplace of comparable educational institutions; and f. In consultation with the president of the university, annually review the compensation of all other executive officers of the university. The executive committee shall ensure that the board of trustees as a whole are fulfilling its responsibilities and serve as a sounding board for the president and administration.”

“The complete form 990 and related schedules are provided in electronic format to the audit sub-committee of the board for review, discussion, and revision, if necessary. Unless a prior request has been made by a donor to remain anonymous as part of schedule b - schedule of contributors, the audit sub-committee will receive the full return for review. Upon completion of this process, the board is notified electronically that the public disclosure version of the form 990 (names and addresses of donors redacted from schedule b) and related schedules have been posted to a secure website for review by the entire board of trustees prior to filing with the internal revenue service.”

“The university's conflict of interest policy is distributed annually to all university employees and all members of the board of trustees. This policy must be reviewed, all conflicts must be disclosed, signed, and returned to human resources and the president's office for review and follow up, if necessary. Responeses are kept on file.”

“The human resources department obtained partial information of comparable salary surveys conducted by the college and university professional association for human resources (cupa-hr) and the council of independent colleges (cic). This data was compiled and forwarded to the executive committee of the board of trustees. The executive committee reviewed salaries and determined appropriate salary levels for the key employees of the university.”

“The university's governing documents, conflict of interest policy, and financial statements are made available to the public upon request. The university's conflict of interest policy is published in the employee handbook which is avialable on the university's website, or upon request. The university's 990 is available upon request, or on the web at www.guidestar.org.”

“Adjustment to annuities 3,990.”