Civic Intelligence

Gradgears

990 • Fiscal year 2019 • EIN 45-4898226

Jan 01, 2019 to Dec 31, 2019 • Filed on Nov 17, 2020

Organization ProfileN/A
1188 Arch StreetBerkeley, CA 94708

(415) 310-9172

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

98th percentile

3.76x

Higher debt load relative to assets than 98% of similar nonprofits.

2019 filings • 501(c)3 • <$500k nonprofits • Source year 2019

Liabilities / Revenue

96th percentile

1.26x

Higher debt load relative to revenue than 96% of similar nonprofits.

2019 filings • 501(c)3 • <$500k nonprofits • Source year 2019

Net Margin

9th percentile

-44%

Higher net margin than 9% of similar nonprofits.

2019 filings • 501(c)3 • <$500k nonprofits • Source year 2019

Top Officer Pay

82nd percentile

$15,000

Higher top officer pay than 82% of similar nonprofits.

Top officer pay equals 4.3% of source-year revenue.

2019 filings • 501(c)3 • <$500k nonprofits • Source year 2019

Asset Growth

6th percentile

-66%

Faster asset growth than 6% of similar nonprofits.

2019 filings • 501(c)3 • <$500k nonprofits • Annualized from 2018 to 2019

Revenue Growth

7th percentile

-60%

Faster revenue growth than 7% of similar nonprofits.

2019 filings • 501(c)3 • <$500k nonprofits • Annualized from 2018 to 2019

Balance Sheet
Liabilities / Assets98th percentile

Assets

Down

$118,601

Down $225,507 (-66%) from 2018

Net Assets

Down

-$326,817

Down $154,643 (-90%) from 2018

Liabilities

Down

$445,418

Down $70,864 (-14%) from 2018

Revenue And Expenses
Liabilities / Revenue96th percentileNet Margin9th percentile

Revenue

Down

$352,666

Down $518,614 (-60%) from 2018

Expenses

Down

$507,308

Down $368,709 (-42%) from 2018

Net Income

Down

-$154,642

Down $149,905 (-3165%) from 2018

Historical Trend

Balance Sheet Trend

Asset Growth6th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$1.0M$500K$0-$500KAssets 2013: $47,505Liabilities 2013: $11,257Net Assets 2013: $36,2482013Assets 2014: $14,295Liabilities 2014: $17,000Net Assets 2014: -$2,7052014Assets 2015: $59,486Liabilities 2015: $54,479Net Assets 2015: $5,0072015Assets 2016: $260,659Liabilities 2016: $152,152Net Assets 2016: $108,5072016Assets 2017: $122,438Liabilities 2017: $289,875Net Assets 2017: -$167,4372017Assets 2018: $344,108Liabilities 2018: $516,282Net Assets 2018: -$172,1742018Assets 2019: $118,601Liabilities 2019: $445,418Net Assets 2019: -$326,8172019Assets 2020: $5,962Liabilities 2020: $26,758Net Assets 2020: -$20,7962020Assets 2021: $0Liabilities 2021: $0Net Assets 2021: $02021

Highlighted filing

2019

Assets$118,601
Liabilities$445,418
Net Assets-$326,817
Open 2019 Filing

Operations Trend

Revenue Growth7th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$1.0M$500K$0-$500KRevenue 2013: $200,014Expenses 2013: $163,766Net Income 2013: $36,2482013Revenue 2014: $127,990Expenses 2014: $167,655Net Income 2014: -$39,6652014Revenue 2015: $209,953Expenses 2015: $176,222Net Income 2015: $33,7312015Revenue 2016: $638,494Expenses 2016: $534,994Net Income 2016: $103,5002016Revenue 2017: $536,042Expenses 2017: $811,986Net Income 2017: -$275,9442017Revenue 2018: $871,280Expenses 2018: $876,017Net Income 2018: -$4,7372018Revenue 2019: $352,666Expenses 2019: $507,308Net Income 2019: -$154,6422019Revenue 2020: $391,115Expenses 2020: $78,600Net Income 2020: $312,5152020Revenue 2021: $0Expenses 2021: $3,393Net Income 2021: -$3,3932021

Highlighted filing

2019

Revenue$352,666
Expenses$507,308
Net Income-$154,642
Open 2019 Filing
Jump To
Filing Snapshot
Filing Period
Jan 1, 2019 to Dec 31, 2019
Signed
Nov 17, 2020
Return Version
2019v5.0
Gross Receipts
$352,666
Mission and Program Overview

Mission

To increase completion rates & success among community college students

Balance Sheet Detail
LineBeginningEndChange
Assets
Accounts Receivable$328,425$100,000▼ $228,425
Cash and Non-Interest-Bearing Accounts$9,431$18,601▲ $9,170
Loans From Officers Directors$21,000$15,890▼ $5,110
Prepaid Expenses and Deferred Charges$750$0▼ $750
Savings and Temporary Cash Investments-$0-
Other Notes and Loans Receivable, Net-$0-
Pledges and Grants Receivable-$0-
Receivable From Disqualified Prsn-$0-
Receivables From Officers Etc-$0-
Investments Other Securities-$0-
Investments Program Related-$0-
Investments in Publicly Traded Securities-$0-
Land, Buildings, and Equipment, Net-$0-
Intangible Assets-$0-
Inventories for Sale or Use-$0-
Total Assets$344,108$118,601▼ $225,507
Other Assets Total$5,502$0▼ $5,502
Liabilities
Deferred Revenue$296,836$189,324▼ $107,512
Accounts Payable and Accrued Expenses$41,663$162,959▲ $121,296
Unsecured Notes Loans Payable$156,783$77,245▼ $79,538
Total Liabilities$516,282$445,418▼ $70,864
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$-172,174$-326,817▼ $154,643
Total Net Assets Fund Balance$-172,174$-326,817▼ $154,643
Total Liabilities and Net Assets / Fund Balance$344,108$118,601▼ $225,507

Asset Categories

AssetBook ValueDepreciationBasis
Other Land Buildings-$712$712
Compensation and Service Providers
Top Officer Pay82nd percentile

Employees

NameTitleFull / Part TimeBaseTotal
Kathleen Ruiz-healyPres. & E.d.FT$15,000$15,000

Board Members and Trustees

NameTitle
Jessie RyanBoard Member
Jonathan KevlesBoard Member
John M RogersTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$50,000
Program Service Revenue
$302,054
Investment Income
$0
Other Revenue
$612
All Other Contributions
$50,000
Change in Net Assets
$-154,642
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$317,241
Other Expenses$190,067
Total Fundraising Expense$26,280
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$227,547$16,922$22,563$267,032
Payroll Taxes$21,404$1,493$1,991$24,888
Current Officers, Directors, Trustees, and Key Employees$15,000--$15,000
Fees for Services Other$13,073$45$60$13,178
Office Expenses-$12,428-$12,428
Occupancy$9,046$632$840$10,518
Other Employee Benefits$8,876$619$826$10,321
Interest-$6,986-$6,986
Fees for Services Accounting-$6,110-$6,110
Information Technology$4,885--$4,885
Advertising-$4,302-$4,302
Other Expenses$13,358$3,856-$3,856
Travel$3,816--$3,816
Conferences and Meetings$2,500--$2,500
All Other Expenses-$913-$913
Fees for Services Legal-$900-$900
Insurance-$647-$647
Total Functional Expenses$425,175$55,853$26,280$507,308
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Loans and Receivables

Line ItemBeginningEndChange
Loans from Officers, Directors, Trustees, and Key Employees$21,000$15,890▼ $5,110
Receivables from Disqualified Persons-$0-
Receivables from Officers, Directors, Trustees, and Key Employees-$0-
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Line 11B: Form 990 Review Process

“Return is emailed to each board member for discussion and approval.”

Form 990, Part VI, Line 12C: Explanation of Monitoring and Enforcement of Conflicts

“ANNUAL MEETINGS”

Form 990, Part VI, Line 15A: Compensation Review & Approval Process - CEO, Top Management

“Salaries are compared to other agencies providing similiar services and subject to board approval.”

Form 990, Part VI, Line 19: Other Organization Documents Publicly Available

“CONTACT OUR OFFICES”

Filing and Contact Details

Filer

Filer Name
Gradgears
EIN
45-4898226
Phone
4153109172
Address
1188 ARCH STREET, BERKELEY, CA 94708

Signing Officer

Name
Kathleen Ruiz-healy
Title
Pres./Exec.Director
Signed
2020-11-17
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Kathleen Ruiz-healy
Formed
2013
Legal Domicile
CA
Voting Board Members
4
Independent Board Members
3
Employees
4

Preparer

Firm
Grant & Smith Llp
Address
333 HEGENBERGER ROAD SUITE 325, OAKLAND, CA 94621
Preparer
Charlene R Smith CPA
Phone
5108320257
Supplemental Narrative

Additional Explanations

Other Changes In Net Assets Or Fund Balances - Other Decreases

“OTHER = -$1”

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This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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Document Assets

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Filings

Displayed year

2019 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$118,601
Liabilities
$445,418
Net assets
-$326,817
Revenue
$352,666
Expenses
$507,308
Net income
-$154,642
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2021Detailed filing. Detailed filing data is available for this year.$0.00$0.00$0.00$0.00$0.03$0.03
2020Detailed filing. Detailed filing data is available for this year.$0.06$0.27$0.21$3.91$0.79$3.13
2019Detailed filing. Detailed filing data is available for this year.$1.19$4.45$3.27$3.53$5.07$1.55
2018Detailed filing. Detailed filing data is available for this year.$3.44$5.16$1.72$8.71$8.76$0.05
2017Detailed filing. Detailed filing data is available for this year.$1.22$2.90$1.67$5.36$8.12$2.76
2016Detailed filing. Detailed filing data is available for this year.$2.61$1.52$1.09$6.38$5.35$1.04
2015Detailed filing. Detailed filing data is available for this year.$0.59$0.54$0.05$2.10$1.76$0.34
2014Detailed filing. Detailed filing data is available for this year.$0.14$0.17$0.03$1.28$1.68$0.40
2013Detailed filing. Detailed filing data is available for this year.$0.48$0.11$0.36$2.00$1.64$0.36