Civic Intelligence

Gradgears

990 • Fiscal year 2018 • EIN 45-4898226

Jan 01, 2018 to Dec 31, 2018 • Filed on Oct 07, 2019

Organization ProfileN/A
1188 Arch StreetBerkeley, CA 94708

(415) 310-9172

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

96th percentile

1.50x

Higher debt load relative to assets than 96% of similar nonprofits.

2018 filings • 501(c)3 • $500k-$1M nonprofits • Source year 2018

Liabilities / Revenue

87th percentile

0.59x

Higher debt load relative to revenue than 87% of similar nonprofits.

2018 filings • 501(c)3 • $500k-$1M nonprofits • Source year 2018

Net Margin

38th percentile

-0.5%

Higher net margin than 38% of similar nonprofits.

2018 filings • 501(c)3 • $500k-$1M nonprofits • Source year 2018

Top Officer Pay

95th percentile

$165,000

Higher top officer pay than 95% of similar nonprofits.

Top officer pay equals 18.9% of source-year revenue.

2018 filings • 501(c)3 • $500k-$1M nonprofits • Source year 2018

Asset Growth

96th percentile

181%

Faster asset growth than 96% of similar nonprofits.

2018 filings • 501(c)3 • $500k-$1M nonprofits • Annualized from 2017 to 2018

Revenue Growth

89th percentile

63%

Faster revenue growth than 89% of similar nonprofits.

2018 filings • 501(c)3 • $500k-$1M nonprofits • Annualized from 2017 to 2018

Balance Sheet
Liabilities / Assets96th percentile

Assets

Up

$344,108

Up $221,670 (+181%) from 2017

Net Assets

Down

-$172,174

Down $4,737 (-2.8%) from 2017

Liabilities

Up

$516,282

Up $226,407 (+78%) from 2017

Revenue And Expenses
Liabilities / Revenue87th percentileNet Margin38th percentile

Revenue

Up

$871,280

Up $335,238 (+63%) from 2017

Expenses

Up

$876,017

Up $64,031 (+7.9%) from 2017

Net Income

Up

-$4,737

Up $271,207 (+98%) from 2017

Historical Trend

Balance Sheet Trend

Asset Growth96th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$1.0M$500K$0-$500KAssets 2013: $47,505Liabilities 2013: $11,257Net Assets 2013: $36,2482013Assets 2014: $14,295Liabilities 2014: $17,000Net Assets 2014: -$2,7052014Assets 2015: $59,486Liabilities 2015: $54,479Net Assets 2015: $5,0072015Assets 2016: $260,659Liabilities 2016: $152,152Net Assets 2016: $108,5072016Assets 2017: $122,438Liabilities 2017: $289,875Net Assets 2017: -$167,4372017Assets 2018: $344,108Liabilities 2018: $516,282Net Assets 2018: -$172,1742018Assets 2019: $118,601Liabilities 2019: $445,418Net Assets 2019: -$326,8172019Assets 2020: $5,962Liabilities 2020: $26,758Net Assets 2020: -$20,7962020Assets 2021: $0Liabilities 2021: $0Net Assets 2021: $02021

Highlighted filing

2018

Assets$344,108
Liabilities$516,282
Net Assets-$172,174
Open 2018 Filing

Operations Trend

Revenue Growth89th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$1.0M$500K$0-$500KRevenue 2013: $200,014Expenses 2013: $163,766Net Income 2013: $36,2482013Revenue 2014: $127,990Expenses 2014: $167,655Net Income 2014: -$39,6652014Revenue 2015: $209,953Expenses 2015: $176,222Net Income 2015: $33,7312015Revenue 2016: $638,494Expenses 2016: $534,994Net Income 2016: $103,5002016Revenue 2017: $536,042Expenses 2017: $811,986Net Income 2017: -$275,9442017Revenue 2018: $871,280Expenses 2018: $876,017Net Income 2018: -$4,7372018Revenue 2019: $352,666Expenses 2019: $507,308Net Income 2019: -$154,6422019Revenue 2020: $391,115Expenses 2020: $78,600Net Income 2020: $312,5152020Revenue 2021: $0Expenses 2021: $3,393Net Income 2021: -$3,3932021

Highlighted filing

2018

Revenue$871,280
Expenses$876,017
Net Income-$4,737
Open 2018 Filing
Jump To
Filing Snapshot
Filing Period
Jan 1, 2018 to Dec 31, 2018
Signed
Oct 7, 2019
Return Version
2018v3.1
Gross Receipts
$871,280
Mission and Program Overview

Mission

To increase completion rates & success among community college students

Balance Sheet Detail
LineBeginningEndChange
Assets
Accounts Receivable$49,906$328,425▲ $278,519
Loans From Officers Directors-$21,000-
Cash and Non-Interest-Bearing Accounts$67,031$9,431▼ $57,600
Prepaid Expenses and Deferred Charges$5,500$750▼ $4,750
Savings and Temporary Cash Investments-$0-
Other Notes and Loans Receivable, Net-$0-
Pledges and Grants Receivable-$0-
Receivable From Disqualified Prsn-$0-
Receivables From Officers Etc-$0-
Investments Other Securities-$0-
Investments Program Related-$0-
Investments in Publicly Traded Securities-$0-
Land, Buildings, and Equipment, Net-$0-
Intangible Assets-$0-
Inventories for Sale or Use-$0-
Total Assets$122,438$344,108▲ $221,670
Other Assets Total$1$5,502▲ $5,501
Liabilities
Deferred Revenue$154,399$296,836▲ $142,437
Unsecured Notes Loans Payable$53,509$156,783▲ $103,274
Accounts Payable and Accrued Expenses$81,967$41,663▼ $40,304
Total Liabilities$289,875$516,282▲ $226,407
Net Assets / Fund Balance
Unrestricted Net Assets$-167,437$-172,174▼ $4,737
Total Net Assets Fund Balance$-167,437$-172,174▼ $4,737
Total Liabilities and Net Assets / Fund Balance$122,438$344,108▲ $221,670

Asset Categories

AssetBook ValueDepreciationBasis
Other Land Buildings-$712$712
Compensation and Service Providers
Top Officer Pay95th percentile

Employees

NameTitleFull / Part TimeBaseTotal
Kioma AldecoaChief Technology OfficerFT$165,000$165,000
Kathleen Ruiz-healyPres. & E.d.FT$115,000$115,000

Board Members and Trustees

NameTitle
Jessie RyanBoard Member
Jonathan KevlesBoard Member
John M RogersTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$580,000
Program Service Revenue
$288,870
Investment Income
$0
Other Revenue
$2,410
All Other Contributions
$580,000
Change in Net Assets
$-4,737
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$482,681
Other Expenses$393,336
Total Fundraising Expense$41,168
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$265,373$26,538$35,384$327,295
Current Officers, Directors, Trustees, and Key Employees$115,000--$115,000
Travel$36,572--$36,572
Payroll Taxes$27,822$1,941$2,588$32,351
Fees for Services Other$31,102--$31,102
Occupancy$26,657$1,860$2,480$30,997
Office Expenses$787$18,554$73$19,414
Advertising-$16,912-$16,912
Fees for Services Legal-$16,183-$16,183
Conferences and Meetings$6,883$5,950-$12,833
Other Employee Benefits$6,910$482$643$8,035
Fees for Services Accounting-$7,020-$7,020
Information Technology$6,123--$6,123
Interest-$5,622-$5,622
All Other Expenses-$4,749-$4,749
Other Expenses$4,400--$4,400
Insurance-$1,126-$1,126
Total Functional Expenses$727,912$106,937$41,168$876,017
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Loans and Receivables

Line ItemBeginningEndChange
Loans from Officers, Directors, Trustees, and Key Employees-$21,000-
Receivables from Disqualified Persons-$0-
Receivables from Officers, Directors, Trustees, and Key Employees-$0-
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Backup withholding compliance
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Line 11B: Form 990 Review Process

“Return is emailed to each board member for discussion and approval.”

Form 990, Part VI, Line 12C: Explanation of Monitoring and Enforcement of Conflicts

“ANNUAL MEETINGS”

Form 990, Part VI, Line 15A: Compensation Review & Approval Process - CEO, Top Management

“Salaries are compared to other agencies providing similiar services and subject to board approval.”

Form 990, Part VI, Line 19: Other Organization Documents Publicly Available

“CONTACT OUR OFFICES”

Filing and Contact Details

Filer

Filer Name
Gradgears
EIN
45-4898226
Phone
4153109172
Address
1188 ARCH STREET, BERKELEY, CA 94708

Signing Officer

Name
Kathleen Ruiz-healy
Title
Pres./Exec.Director
Signed
2019-10-07
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Kathleen Ruiz-healy
Formed
2013
Legal Domicile
CA
Voting Board Members
4
Independent Board Members
3
Employees
5

Preparer

Firm
Grant & Smith Llp
Address
333 HEGENBERGER ROAD SUITE 325, OAKLAND, CA 94621
Preparer
Charlene R Smith CPA
Phone
5108320257
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IRS990ScheduleA/Total509Grp/CurrentTaxYearMinus3YearsAmt0209953
IRS990ScheduleA/Total509Grp/CurrentTaxYearMinus4YearsAmt0127990
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IRS990ScheduleJ/CompBsdOnRevRelatedOrgsInd0false
IRS990ScheduleJ/EquityBasedCompArrngmInd0false
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IRS990ScheduleJ/RebuttablePresumptionProcInd0false
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IRS990ScheduleJ/RltdOrgOfficerTrstKeyEmplGrp/PersonNm0KIOMA ALDECOA
IRS990ScheduleJ/RltdOrgOfficerTrstKeyEmplGrp/TitleTxt0CHIEF TECHNOLOGY OFFICER
IRS990ScheduleJ/RltdOrgOfficerTrstKeyEmplGrp/TotalCompensationFilingOrgAmt0165000
IRS990ScheduleJ/SeverancePaymentInd0false
IRS990ScheduleJ/SupplementalNonqualRtrPlanInd0false
IRS990/ScheduleORequiredInd0true
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0RETURN IS EMAILED TO EACH BOARD MEMBER FOR DISCUSSION AND APPROVAL.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1ANNUAL MEETINGS
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2SALARIES ARE COMPARED TO OTHER AGENCIES PROVIDING SIMILIAR SERVICES AND SUBJECT TO BOARD APPROVAL.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt3CONTACT OUR OFFICES
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0Form 990, Part VI, Line 11b: Form 990 Review Process
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc1Form 990, Part VI, Line 12c: Explanation of Monitoring and Enforcement of Conflicts
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc2Form 990, Part VI, Line 15a: Compensation Review & Approval Process - CEO, Top Management
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc3Form 990, Part VI, Line 19: Other Organization Documents Publicly Available
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IRS990/StatesWhereCopyOfReturnIsFldCd0CA
IRS990/SubjectToExcsTaxNetInvstIncInd0false
IRS990/SubjectToProxyTaxInd0false
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IRS990/TaxableDistributionsInd0false
IRS990/TaxablePartyNotificationInd0false
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IRS990/TempOrPermanentEndowmentsInd0false
IRS990/TerminateOperationsInd0false
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IRS990/TotalEmployeeCnt05
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IRS990/TotalFunctionalExpensesGrp/ManagementAndGeneralAmt0106937
IRS990/TotalFunctionalExpensesGrp/ProgramServicesAmt0727912
IRS990/TotalFunctionalExpensesGrp/TotalAmt0876017
IRS990/TotalGrossUBIAmt00
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IRS990/TotalLiabilitiesEOYAmt0516282
IRS990/TotalLiabilitiesGrp/BOYAmt0289875
IRS990/TotalLiabilitiesGrp/EOYAmt0516282
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Document Assets

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Filings

Displayed year

2018 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$344,108
Liabilities
$516,282
Net assets
-$172,174
Revenue
$871,280
Expenses
$876,017
Net income
-$4,737
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2021Detailed filing. Detailed filing data is available for this year.$0.00$0.00$0.00$0.00$0.03$0.03
2020Detailed filing. Detailed filing data is available for this year.$0.06$0.27$0.21$3.91$0.79$3.13
2019Detailed filing. Detailed filing data is available for this year.$1.19$4.45$3.27$3.53$5.07$1.55
2018Detailed filing. Detailed filing data is available for this year.$3.44$5.16$1.72$8.71$8.76$0.05
2017Detailed filing. Detailed filing data is available for this year.$1.22$2.90$1.67$5.36$8.12$2.76
2016Detailed filing. Detailed filing data is available for this year.$2.61$1.52$1.09$6.38$5.35$1.04
2015Detailed filing. Detailed filing data is available for this year.$0.59$0.54$0.05$2.10$1.76$0.34
2014Detailed filing. Detailed filing data is available for this year.$0.14$0.17$0.03$1.28$1.68$0.40
2013Detailed filing. Detailed filing data is available for this year.$0.48$0.11$0.36$2.00$1.64$0.36