Ann Arbor YMCA

“A draft of the Form 990 is first reviewed by the Finance Committee, which also has responsibility for all matters related to the Organization's annual audit. Once approved at the Committee level, the form, including all attachments, is emailed to the Board prior to a regularly scheduled board meeting. At the board meeting, the Board Treasurer, who chairs the Finance Committee, reports on any discussions related to the Form 990 that occurred at its meeting and asks for additional comments or questions from the board members. When all matters have been addressed at the Board level, the return is promptly filed.”

“All board members and officers of the Association are required to review the conflict of interest policy and complete the related questionnaire annually. There are no staff members who qualify as key employees, requiring them to complete the questionnaire. The CFO reviews the responses to the questionnaire, documents potential conflicts and provides a summary report to the Executive Committee of the Board. The Chair of the Board periodically reminds the board members and the officers, who also attend board meetings, of their responsibility to notify a member of the Executive Committee if there is a change in personal or professional relationships that may create a new conflict of interest. In addition, several members of the Executive Committee are also members of the Finance Committee, which provides a further oversight and compliance capability. All significant financial transactions are reviewed and discussed at the committee level, including those involving potential conflicts of interest, before presentation to the Board. If a board member has a conflict due to an affiliation organization they would recuse themselves from a vote related to the approval by the board.”

“The Executive Committee of the Board determines the compensation of the Organization's CEO. The Committee meets annually to review the performance of the CEO and to determine compensation. Each board member is asked to complete a CEO performance appraisal survey. The results of the survey are compiled by the Chair of the Board and reviewed by all members of the Executive Committee. The Executive Committee's overall evaluation of performance is based on categories outlined in the Organization's salary administration plan and pre-agreed-upon annual goals for the CEO. Compensation data is compiled for CEO's of other YMCA's and other non-profits with similar size budgets in the Organization's geographic region. The results are compared to the current CEO pay range established in accordance with the modified Hay Plan charts provided by the YMCA of USA and utilized for all exempt and non-exempt staff positions in the Organization. The salary review process and subsequent adjustment are documented with the signatures of all the members of the Executive Committee, indicating their participation, concurrence and completion date. The final results are reported to the Board at its next regularly scheduled board meeting.”

“The Board has delegated to the CEO the authority to review and determine the compensation of the Organization's officers, which include the VP of Operations, VP of Membership and Youth Development, VP of Healthy Living and Social Responsibility and the VP Finance/CFO, in accordance with an established salary administration plan based on the modified Hay Plan charts provided by the YMCA of USA and reviewed annually by Human Resources Committee of the Ann Arbor YMCA Board of Directors. The CEO meets individually with each officer in a formal review session to evaluate the progress on pre-agreed-upon annual performance goals and to determine compensation. Salary ranges for each position are determined based on required competencies. Percentage increases are predetermined for various performance categories and applied based on the officer's position in his/her respective salary range. Contemporaneous documentation of the annual review and compensation adjustment is signed by both the CEO and the officer.”

“The Organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“- Total Revenue: , Related or Exempt Function Revenue: , Unrelated Business Revenue: , Revenue Excluded from Tax Under Sections 512, 513, or 514: ; - Total Revenue: , Related or Exempt Function Revenue: , Unrelated Business Revenue: , Revenue Excluded from Tax Under Sections 512, 513, or 514: ;”

“Misc Income - Total Revenue: 3644, Related or Exempt Function Revenue: 3644, Unrelated Business Revenue: , Revenue Excluded from Tax Under Sections 512, 513, or 514: ;”

“Food Service - * The Y worked in collaboration with Washtenaw Intermediate School District, Ann Arbor Public Schools, Community Action Network, Community Family Life Center, Food Gatherers, Willow Run Community Resource Center, and Ypsilanti Community Schools to help provide food distribution and delivery support. To expand the reach into the community, the Ann Arbor YMCA partnered with the USDA's Farmers to Families Food Box program in June and continued the distributing 1,000 produce boxes to 16 sites weekly through October with a total distribution of 400,000 pounds of food.”

“(Expenses $ 820,218 including grants of $)(Revenue $ 109,109) 4d. Youth Development/ Social Responsibility - Swim, Sports and Play. Through active play children learn the lifetime value of staying physically fit. Year-round youth sports, martial ways, gymnastics, swimming, and outreach programs help young people cultivate the skills, values and relationships that lead to positive behaviors and better health. The Ann Arbor YMCA has partnered with a few other community organizations to identify and respond to community needs. Swimming is an essential life skill, particularly in a state where one is never more than six miles from a lake or stream. The Y offers a week of free SAFETY AROUND WATER classes both at the downtown Y facility and at apartment complexes in Washtenaw County, as well as swim classes for both youth and adults, a swim team, and a synchronized swimming program. Our Y was awarded a generous grant of $20,000 annually for four years from The Women's Sports Foundation (WSF) and Ralph C. Wilson Jr. Foundation through the new Regional Sports 4 Life program to fund the Young Women Making Waves Program, a swim program for under-served girls in eastern Washtenaw County. Virtual "Meet Ups" were coordinated for aquatic classes that were unable to meet due to the closure of all indoor pools. These social gatherings were held to connect participants and reduce social isolation while improving the overall health of participants. Safety Around Water (SAW) in a Box adapted the free Safety Around Water program that is held each summer and included activities for youth to build awareness and information for parents/caregivers to talk with children about the importance of water safety. Even though the pools in our area were closed all summer, the education continued! SAW boxes were stocked with materials to guide conversations about how to improve safety in and around the water and activities to complete together reinforcing these topics. Our Y on the Fly program, which started in July 2019, brings programs to children in Ypsilanti and Pickney. We meet children where they are to provide healthy activities, a healthy snack, and an opportunity to interact with other children in the community. We served at 19 sites in Washtenaw County this year. In 2020/2019 over 1,200 children participated in organized sports programs focused on skill and character development.”

“see attached narrative”