Ann Arbor YMCA

“During 2024, the Ann Arbor YMCA updated the organization's bylaws.”

“A draft of the Form 990 is first reviewed by the Finance Committee, which also has responsibility for all matters related to the Organization's annual audit. Once approved at the Committee level, the form, including all attachments, is emailed to the Board prior to a regularly scheduled board meeting. At the board meeting, the Board Treasurer, who chairs the Finance Committee, reports on any discussions related to the Form 990 that occurred at its meeting and asks for additional comments or questions from the board members. When all matters have been addressed at the Board level, the return is promptly filed.”

“All board members and staff officers of the Association are required to review the conflict of interest policy and complete the related questionnaire annually. The CFO reviews the responses to the questionnaire, documents potential conflicts and provides a summary report to the Executive Committee of the Board. The Chair of the Board periodically reminds the board members and the officers, who also attend board meetings, of their responsibility to notify a member of the Executive Committee if there is a change in personal or professional relationships that may create a new conflict of interest. In addition, several members of the Executive Committee are also members of the Finance Committee, which provides a further oversight and compliance capability. All significant financial transactions are reviewed and discussed at the committee level, including those involving potential conflicts of interest, before presentation to the Board. If a board member has a conflict due to an affiliated organization, they would recuse themselves from a vote related to the approval by the Board.”

“The Executive Committee of the Board determines the compensation of the Association's CEO. The Committee meets annually to review the performance of the CEO and to determine the compensation. Each board member is asked to complete a CEO performance appraisal survey. The results of the survey are compiled by the Chair of the Board and reviewed by all members of the Executive Committee. The Executive Committee's overall evaluation of performance is based on categories outlined in the Organization's salary administration plan and pre-agreed upon annual goals for the CEO. Compensation data is compiled for CEOs of other YMCAs and other non-profits with similar size budgets in the Association's geographic region. The results are compared to the current CEO pay range established in accordance with the modified Hay Plan charts provided by YMCA of USA and utilized for all exempt and non-exempt staff positions in the Association. The salary review process and subsequent adjustment are documented with the signatures of all the members of the Executive Committee, indicating their participation, concurrence and completion date. The final results are reported to the Board at its next regularly scheduled board meeting.”

“The Board has delegated to the CEO the authority to review and determine the compensation of the Association's officers, which at the end of 2024 included the Chief Financial Officer, Chief Development & Engagement Officer and VP-Youth Development, in accordance with an established salary administration plan based on the modified Hay Plan chats provided by the YMCA of USA and reviewed annually by the Human Resources Committee, an Association Board of Directors committee. The CEO meets individually with each officer in a formal review session to evaluate the progress on pre-agreed upon annual performance goals and to determine compensation. Salary ranges for each position are determined based on required competencies. Percentage increases are predetermined for various performance categories and applied based on the officer's position in his/her respective salary range. Contemporaneous documentation of the annual review and compensation adjustment is signed by both the CEO and the officer.”

“The Organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request.”

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