Civic Intelligence

Crayons and Beyond Inc.

990 • Fiscal year 2019 • EIN 31-1507076

Jul 01, 2018 to Jun 30, 2019 • Filed on May 15, 2020

Organization ProfileWWW.CRAYONS2COMPUTERS.ORG

View Organization Page

1350 Tennessee AvenueCincinnati, OH 45229

(513) 482-3290

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

10th percentile

0.00x

Higher debt load relative to assets than 10% of similar nonprofits.

2019 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2019

Liabilities / Revenue

7th percentile

0.01x

Higher debt load relative to revenue than 7% of similar nonprofits.

2019 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2019

Net Margin

10th percentile

-23%

Higher net margin than 10% of similar nonprofits.

2019 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2019

Top Officer Pay

26th percentile

$112,470

Higher top officer pay than 26% of similar nonprofits.

Top officer pay equals 1.5% of source-year revenue.

2019 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2019

Asset Growth

6th percentile

-14%

Faster asset growth than 6% of similar nonprofits.

2019 filings • 501(c)3 • $10M-$25M nonprofits • Annualized from 2018 to 2019

Revenue Growth

11th percentile

-26%

Faster revenue growth than 11% of similar nonprofits.

2019 filings • 501(c)3 • $10M-$25M nonprofits • Annualized from 2018 to 2019

Balance Sheet
Liabilities / Assets10th percentile

Assets

Down

$11,213,057

Down $1,792,390 (-14%) from 2018

Net Assets

Down

$11,173,083

Down $1,779,424 (-14%) from 2018

Liabilities

Down

$39,974

Down $12,966 (-24%) from 2018

Revenue And Expenses
Liabilities / Revenue7th percentileNet Margin10th percentile

Revenue

Down

$7,560,324

Down $2,604,577 (-26%) from 2018

Expenses

Down

$9,329,588

Down $1,216,838 (-12%) from 2018

Net Income

Down

-$1,769,264

Down $1,387,739 (-364%) from 2018

Historical Trend

Balance Sheet Trend

Asset Growth6th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$20M$15M$10M$5.0M$0Assets 2011: $16,037,102Liabilities 2011: $18,275Net Assets 2011: $16,018,8272011Assets 2012: $16,800,231Liabilities 2012: $16,543Net Assets 2012: $16,783,6882012Assets 2013: $15,639,810Liabilities 2013: $22,577Net Assets 2013: $15,617,2332013Assets 2014: $14,559,287Liabilities 2014: $110,620Net Assets 2014: $14,448,6672014Assets 2015: $13,457,022Liabilities 2015: $38,735Net Assets 2015: $13,418,2872015Assets 2016: $14,348,940Liabilities 2016: $139,849Net Assets 2016: $14,209,0912016Assets 2017: $13,485,410Liabilities 2017: $168,731Net Assets 2017: $13,316,6792017Assets 2018: $13,005,447Liabilities 2018: $52,940Net Assets 2018: $12,952,5072018Assets 2019: $11,213,057Liabilities 2019: $39,974Net Assets 2019: $11,173,0832019Assets 2020: $10,297,369Liabilities 2020: $213,315Net Assets 2020: $10,084,0542020Assets 2021: $12,860,591Liabilities 2021: $69,939Net Assets 2021: $12,790,6522021Assets 2022: $14,453,940Liabilities 2022: $414,021Net Assets 2022: $14,039,9192022Assets 2023: $13,921,358Liabilities 2023: $183,507Net Assets 2023: $13,737,8512023Assets 2024: $15,815,941Liabilities 2024: $177,804Net Assets 2024: $15,638,1372024Assets 2025: $19,258,940Liabilities 2025: $378,104Net Assets 2025: $18,880,8362025

Highlighted filing

2019

Assets$11,213,057
Liabilities$39,974
Net Assets$11,173,083
Open 2019 Filing

Operations Trend

Revenue Growth11th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$15M$10M$5.0M$0-$5.0MExpenses 2011: $12,543,9092011Expenses 2012: $12,703,8542012Expenses 2013: $13,173,9872013Revenue 2014: $11,638,617Expenses 2014: $13,341,280Net Income 2014: -$1,702,6632014Revenue 2015: $12,286,278Expenses 2015: $13,333,657Net Income 2015: -$1,047,3792015Revenue 2016: $12,602,512Expenses 2016: $11,707,649Net Income 2016: $894,8632016Revenue 2017: $9,376,842Expenses 2017: $10,934,616Net Income 2017: -$1,557,7742017Revenue 2018: $10,164,901Expenses 2018: $10,546,426Net Income 2018: -$381,5252018Revenue 2019: $7,560,324Expenses 2019: $9,329,588Net Income 2019: -$1,769,2642019Revenue 2020: $5,397,983Expenses 2020: $6,482,321Net Income 2020: -$1,084,3382020Revenue 2021: $7,444,973Expenses 2021: $4,740,948Net Income 2021: $2,704,0252021Revenue 2022: $8,004,203Expenses 2022: $6,748,481Net Income 2022: $1,255,7222022Revenue 2023: $6,544,539Expenses 2023: $6,842,713Net Income 2023: -$298,1742023Revenue 2024: $10,237,263Expenses 2024: $8,309,044Net Income 2024: $1,928,2192024Revenue 2025: $13,585,531Expenses 2025: $10,317,789Net Income 2025: $3,267,7422025

Highlighted filing

2019

Revenue$7,560,324
Expenses$9,329,588
Net Income-$1,769,264
Open 2019 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2018 to Jun 30, 2019
Signed
May 15, 2020
Return Version
2018v3.3
Gross Receipts
$11,012,638
Mission and Program Overview

Mission

Crayons and beyond exists to level the playing field in the classroom by ensuring that teachers can provide their students in need the tools to succeed in school.

Crayons to computers exists to level the playing field in the classroom by providing every student in need the tools to succeed in school.

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments in Publicly Traded Securities$5,999,868$6,758,058▲ $758,190
Inventories for Sale or Use$4,891,052$3,207,380▼ $1,683,672
Land, Buildings, and Equipment, Net$1,119,295$1,082,710▼ $36,585
Pledges and Grants Receivable$673,252$98,888▼ $574,364
Cash and Non-Interest-Bearing Accounts$309,388$50,542▼ $258,846
Accounts Receivable$12,592$15,479▲ $2,887
Savings and Temporary Cash Investments$0$0→ $0
Other Notes and Loans Receivable, Net$0$0→ $0
Receivable From Disqualified Prsn$0$0→ $0
Receivables From Officers Etc$0$0→ $0
Investments Other Securities$0$0→ $0
Investments Program Related$0$0→ $0
Intangible Assets$0$0→ $0
Loans From Officers Directors$0$0→ $0
Prepaid Expenses and Deferred Charges$0$0→ $0
Total Assets$13,005,447$11,213,057▼ $1,792,390
Other Assets Total$0$0→ $0
Liabilities
Accounts Payable and Accrued Expenses$52,940$39,974▼ $12,966
Grants Payable$0$0→ $0
Mortgage Notes Payable Secured by Investment Property$0$0→ $0
Unsecured Notes Loans Payable$0$0→ $0
Other Liabilities$0$0→ $0
Deferred Revenue$0$0→ $0
Escrow Account Liability$0$0→ $0
Tax Exempt Bond Liabilities$0$0→ $0
Total Liabilities$52,940$39,974▼ $12,966
Net Assets / Fund Balance
Unrestricted Net Assets$12,126,222$10,921,395▼ $1,204,827
Temporarily Rstr Net Assets$826,285$251,688▼ $574,597
Permanently Rstr Net Assets$0$0→ $0
Total Net Assets Fund Balance$12,952,507$11,173,083▼ $1,779,424
Total Liabilities and Net Assets / Fund Balance$13,005,447$11,213,057▼ $1,792,390

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$761,081$875,235$1,636,316
Land$260,000-$260,000
Equipment$8,160$100,675$108,835
Other Land Buildings$53,469$51,756$105,225

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2018$5,999,868$280,000▲ $166,693$293,000$6,153,561
2017$6,011,732-▲ $436,136$448,000$5,999,868
2016$5,668,684-▲ $857,048$514,000$6,011,732
2015$6,037,319-▼ $90,635$278,000$5,668,684
2014$6,195,294-▲ $147,025$305,000$6,037,319
Compensation and Service Providers
Top Officer Pay26th percentile

Employees

NameTitleFull / Part TimeBaseTotal
Amy CheneyPresident and CEOFT$112,470$112,470

Board Members and Trustees

NameTitle
Nick RosianChair of the Board
Suzanne KopchaTrustee/vice-chair
Anthony GlickhouseTrustee
Erin WisecupTrustee
Genevieve Miller HoltTrustee
Jennifer DauerTrustee
Jim WatkinsTrustee
Joe BungeTrustee
Joe RohsTrustee
Laura NapolitanoTrustee
Philip CohenTrustee
Tom BoggsTrustee
Diane IsemanTrustee - Term Ended 1/19
Erin DyerTrustee - Term Ended 11/18
Sam GingrichTrustee - Term Ended 11/18
Paola LucettiTrustee - Term Ended 6/19
Coleen HaasTrustee/secretary
Nick FrancisTrustee/treasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$7,408,202
Program Service Revenue
$0
Investment Income
$175,041
Other Revenue
$-22,919
All Other Contributions
$7,317,285
Change in Net Assets
$-1,769,264

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Other Non Cash Contri Table971$6,121,982% RETAIL VALUE
Total Noncash Contributions971$6,121,982-

Audited Revenue Reconciliation

Revenue per Audited Statements
$7,568,686
Revenue Not Reported on Financial Statements
$-8,362
Revenue Not Reported on Form 990
$-10,160
Other Revenue Adjustments
$-27,719
Total Revenue per Audited Statements
$7,558,526
Total Revenue per Form 990
$7,560,324
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$8,459,387
Salaries, Compensation, and Employee Benefits$870,201
Total Fundraising Expense$229,354
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$420,543$60,078$120,155$600,776
Current Officers, Directors, Trustees, and Key Employees$78,729$11,247$22,494$112,470
Depreciation Depletion$82,522$4,798$8,636$95,956
Other Employee Benefits$64,250$9,179$18,357$91,786
Payroll Taxes$36,081$5,154$10,309$51,544
Office Expenses$25,119$4,080$19,754$48,953
Occupancy$25,099$3,586$7,170$35,855
Fees for Services Accounting-$22,767-$22,767
Fees for Services Other$14,921$2,132$4,262$21,315
Fees for Service Investment Mgmnt Fees-$19,357-$19,357
Insurance$11,108$1,338$3,112$15,558
Pension Plan Contributions$9,538$1,363$2,724$13,625
Other Expenses$5,330$2,587$5,311$5,330
Advertising--$4,867$4,867
Information Technology$3,077$440$878$4,395
Travel$1,832$122$489$2,443
Fees for Services Legal$1,230$176$351$1,757
Total Functional Expenses$8,951,628$148,606$229,354$9,329,588

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$9,337,950
Total Expenses per Form 990$9,329,588
Expenses per Audited Statements$9,310,231
Expenses Not Reported on Form 990$27,719
Expenses Not Reported on Financial Statements$19,357
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$27,719
Fundraising Gross Income$4,800
Gaming Direct Expenses$0
Gaming Gross Income$0
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Are You Smarter$95,717$4,800$15,337$-10,537
Total Events$95,717$4,800$27,719$-22,919
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Interested-Person Transactions

Interested PartyRelationshipDescriptionShared RevenueAmount
Colleen WhittingtonFamily of Board MemberPayrollNo$26,858

Loans and Receivables

Line ItemBeginningEndChange
Loans from Officers, Directors, Trustees, and Key Employees$0$0→ $0
Receivables from Disqualified Persons$0$0→ $0
Receivables from Officers, Directors, Trustees, and Key Employees$0$0→ $0
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
Yes
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section B, Line 11B

“Process of the review of form 990 the form 990 is prepared and reviewed by a certified public accounting firm. The form is then reviewed by the organization's management prior to being reviewed by the finance committee for approval and acceptance. A copy of the form 990 is then made available to the full board of trustees prior to filing with the internal revenue service.”

Form 990, Part VI, Section B, Line 12C

“Organization's practice for monitoring compliance the conflict of interest policy is reviewed and signed annually by all board members. If an event arises with any board member that changes the scope of the conflict of interest disclosure, a new disclosure form is completed. If a conflict arises in a board meeting, the conflicted member will declare a conflict, refrain from voting, and such conflict will be documented in the minutes.”

Form 990, Part VI, Section B, Line 15A

“Compensation review process for the president/ceo the president/ceo compensation review was conducted by the executive committee. The executive committee determines and approves compensation for the president/ceo. The committee utilizes compensation survey data and other industry-specific reports from other similarly sized local non profits. Compensation is determined based on performance and industry-specific reports and comparable trends. Compensation is reviewed annually. All deliberations and decisions are documented in the meeting minutes.”

Form 990, Part VI, Section B, Line 15B

“Compensation review process for all employees compensation for all employees is reviewed annually by their supervisor and the director of finance and administration. Compensation is determined based on performance and industry-specific reports and comparable trends.”

Form 990, Part VI, Section C, Line 19

“Governing documents, conflict of interest, and financial statements a summary of the organization's financial statements are published in the organization's annual report, which is posted on its website. The organization's governing documents and conflict of interest policy are made available upon request.”

Filing and Contact Details

Filer

Filer Name
Crayons to Computers Inc
EIN
31-1507076
In Care Of
% ADAM FISCHER
Phone
5134823290
Address
1350 TENNESSEE AVENUE, CINCINNATI, OH 45229

Signing Officer

Name
Amy Cheney
Title
President and CEO
Phone
5134823290
Signed
2020-05-15
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Amy Cheney
Formed
1996
Legal Domicile
Oh
Voting Board Members
14
Independent Board Members
14
Employees
20
Volunteers
3,700

Preparer

Firm
Bkd Llp
Address
312 WALNUT STREET SUITE 3000, CINCINNATI, OH 45202
Preparer
Aaron Hershberger
Phone
5136218300
Supplemental Narrative

Financial Statement Notes

Schedule D, Part X, Line 2

“Fin48 footnote the organization is exempt from income taxes under section 501 of the internal revenue code and a similar provision of state law. However, the organization is subject to federal income tax on any unrelated business taxable income. There was no unrelated business income identified for the years ended june 30, 2019 and 2018. The organization files tax returns in the u.s. Federal jurisdiction.”

Schedule D, Part V, Line 4

“Uses of the organization's endowment funds the fund may provide distributions to crayons to computers of up to 5% annually of the fund based on a rolling 3-year average, to be included in the annual operating budget in order to meet any projects, initiatives, and/or shortfalls as deemed necessary by the board.”

Schedule D, Part XI, Line 4B

“Other changes fundraising event expenses included in revenue on return: $(27,719)”

Schedule D, Part XII, Line 2D

“Other changes fundraising event expenses included in revenue on return: $27,719”

Raw XML AppendixShowing 400 of 693 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/Desc0PROGRAM: TEACHER FREESTORE PROVIDES FREE SCHOOL SUPPLIES, INCENTIVE ITEMS, AND EDUCATIONAL ENHANCEMENTS TO TEACHERS FOR USE IN THEIR CLASSROOMS. OVERALL, CRAYONS TO COMPUTERS HAS THE POTENTIAL TO REACH 150,000 STUDENTS DURING THE 2018-2019 SCHOOL YEAR. TEACHER SHOPPING VISITS: 14,623 AND $7,659,664 OF PRODUCT DISTRIBUTED THROUGH THE STORE.
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IRS990/Form990PartVIISectionAGrp/TitleTxt3TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt4TRUSTEE - TERM ENDED 11/18
IRS990/Form990PartVIISectionAGrp/TitleTxt5TRUSTEE/TREASURER
IRS990/Form990PartVIISectionAGrp/TitleTxt6TRUSTEE - TERM ENDED 11/18
IRS990/Form990PartVIISectionAGrp/TitleTxt7TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt8TRUSTEE/SECRETARY
IRS990/Form990PartVIISectionAGrp/TitleTxt9TRUSTEE - TERM ENDED 1/19
IRS990/Form990PartVIISectionAGrp/TitleTxt10TRUSTEE/VICE-CHAIR
IRS990/Form990PartVIISectionAGrp/TitleTxt11TRUSTEE - TERM ENDED 6/19
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IRS990/Form990PartVIISectionAGrp/TitleTxt13TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt14TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt15CHAIR OF THE BOARD
IRS990/Form990PartVIISectionAGrp/TitleTxt16TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt17TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt18PRESIDENT AND CEO
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Document Assets

No mirrored PDF or thumbnail assets are attached yet.

Filings

Displayed year

2019 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$11,213,057
Liabilities
$39,974
Net assets
$11,173,083
Revenue
$7,560,324
Expenses
$9,329,588
Net income
-$1,769,264
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2025Detailed filing. Detailed filing data is available for this year.$19.3$0.38$18.9$13.6$10.3$3.27
2024XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$15.8$0.18$15.6$10.2$8.31$1.93
2023XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$13.9$0.18$13.7$6.54$6.84$0.30
2022Detailed filing. Detailed filing data is available for this year.$14.5$0.41$14.0$8.00$6.75$1.26
2021Detailed filing. Detailed filing data is available for this year.$12.9$0.07$12.8$7.44$4.74$2.70
2020Detailed filing. Detailed filing data is available for this year.$10.3$0.21$10.1$5.40$6.48$1.08
2019Detailed filing. Detailed filing data is available for this year.$11.2$0.04$11.2$7.56$9.33$1.77
2018Detailed filing. Detailed filing data is available for this year.$13.0$0.05$13.0$10.2$10.5$0.38
2017Detailed filing. Detailed filing data is available for this year.$13.5$0.17$13.3$9.38$10.9$1.56
2016XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$14.3$0.14$14.2$12.6$11.7$0.89
2015Detailed filing. Detailed filing data is available for this year.$13.5$0.04$13.4$12.3$13.3$1.05
2014Detailed filing. Detailed filing data is available for this year.$14.6$0.11$14.4$11.6$13.3$1.70
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$15.6$0.02$15.6$13.2
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$16.8$0.02$16.8$12.7
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$16.0$0.02$16.0$12.5