Civic Intelligence

Adams County Library System Inc

990 • Fiscal year 2019 • EIN 23-1352002

Jan 01, 2019 to Dec 31, 2019 • Filed on Sep 22, 2020

Organization ProfileWWW.ADAMSLIBRARY.ORG

View Organization Page

140 Baltimore StreetGettysburg, PA 17325

(717) 334-0163

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

28th percentile

0.03x

Higher debt load relative to assets than 28% of similar nonprofits.

2019 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2019

Liabilities / Revenue

38th percentile

0.10x

Higher debt load relative to revenue than 38% of similar nonprofits.

2019 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2019

Net Margin

10th percentile

-29%

Higher net margin than 10% of similar nonprofits.

2019 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2019

Top Officer Pay

34th percentile

$87,782

Higher top officer pay than 34% of similar nonprofits.

Top officer pay equals 3.1% of source-year revenue.

2019 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2019

Asset Growth

16th percentile

-5.5%

Faster asset growth than 16% of similar nonprofits.

2019 filings • 501(c)3 • $5M-$10M nonprofits • Annualized from 2018 to 2019

Revenue Growth

77th percentile

20%

Faster revenue growth than 77% of similar nonprofits.

2019 filings • 501(c)3 • $5M-$10M nonprofits • Annualized from 2018 to 2019

Balance Sheet
Liabilities / Assets28th percentile

Assets

Down

$8,593,207

Down $495,660 (-5.5%) from 2018

Net Assets

Down

$8,323,237

Down $430,531 (-4.9%) from 2018

Liabilities

Down

$269,970

Down $65,129 (-19%) from 2018

Revenue And Expenses
Liabilities / Revenue38th percentileNet Margin10th percentile

Revenue

Up

$2,799,077

Up $462,289 (+20%) from 2018

Expenses

Up

$3,606,866

Up $1,058,026 (+42%) from 2018

Net Income

Down

-$807,789

Down $595,737 (-281%) from 2018

Historical Trend

Balance Sheet Trend

Asset Growth16th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$15M$10M$5.0M$0Assets 2011: $7,895,192Liabilities 2011: $95,701Net Assets 2011: $7,799,4912011Assets 2012: $9,308,623Liabilities 2012: $120,401Net Assets 2012: $9,188,2222012Assets 2013: $9,884,936Liabilities 2013: $167,954Net Assets 2013: $9,716,9822013Assets 2014: $9,837,970Liabilities 2014: $109,081Net Assets 2014: $9,728,8892014Assets 2015: $9,519,409Liabilities 2015: $117,691Net Assets 2015: $9,401,7182015Assets 2016: $9,392,463Liabilities 2016: $179,727Net Assets 2016: $9,212,7362016Assets 2017: $9,989,276Liabilities 2017: $279,477Net Assets 2017: $9,709,7992017Assets 2018: $9,088,867Liabilities 2018: $335,099Net Assets 2018: $8,753,7682018Assets 2019: $8,593,207Liabilities 2019: $269,970Net Assets 2019: $8,323,2372019Assets 2020: $12,425,276Liabilities 2020: $1,321,199Net Assets 2020: $11,104,0772020Assets 2021: $12,620,464Liabilities 2021: $1,025,090Net Assets 2021: $11,595,3742021Assets 2022: $11,704,197Liabilities 2022: $1,195,331Net Assets 2022: $10,508,8662022Assets 2023: $12,256,581Liabilities 2023: $1,180,025Net Assets 2023: $11,076,5562023Assets 2024: $13,051,720Liabilities 2024: $1,184,310Net Assets 2024: $11,867,4102024

Highlighted filing

2019

Assets$8,593,207
Liabilities$269,970
Net Assets$8,323,237
Open 2019 Filing

Operations Trend

Revenue Growth77th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$4.0M$2.0M$0-$2.0MRevenue 2011: $2,967,405Expenses 2011: $2,012,477Net Income 2011: $954,9282011Expenses 2012: $2,127,0302012Revenue 2013: $1,981,789Expenses 2013: $2,093,478Net Income 2013: -$111,6892013Revenue 2014: $2,515,613Expenses 2014: $2,295,156Net Income 2014: $220,4572014Revenue 2015: $2,186,892Expenses 2015: $2,420,863Net Income 2015: -$233,9712015Revenue 2016: $2,091,924Expenses 2016: $2,480,933Net Income 2016: -$389,0092016Revenue 2017: $2,285,589Expenses 2017: $2,598,803Net Income 2017: -$313,2142017Revenue 2018: $2,336,788Expenses 2018: $2,548,840Net Income 2018: -$212,0522018Revenue 2019: $2,799,077Expenses 2019: $3,606,866Net Income 2019: -$807,7892019Revenue 2020: $3,117,931Expenses 2020: $2,630,231Net Income 2020: $487,7002020Revenue 2021: $2,675,260Expenses 2021: $2,650,713Net Income 2021: $24,5472021Revenue 2022: $2,957,043Expenses 2022: $2,752,353Net Income 2022: $204,6902022Revenue 2023: $2,878,601Expenses 2023: $2,786,754Net Income 2023: $91,8472023Revenue 2024: $3,704,856Expenses 2024: $3,007,730Net Income 2024: $697,1262024

Highlighted filing

2019

Revenue$2,799,077
Expenses$3,606,866
Net Income-$807,789
Open 2019 Filing
Jump To
Filing Snapshot
Filing Period
Jan 1, 2019 to Dec 31, 2019
Signed
Sep 22, 2020
Return Version
2019v5.0
Gross Receipts
$2,817,036
Mission and Program Overview

Mission

To operate and maintain a free, public, non political and non-sectarian library system in and for adams county, pennsylvania, in order to disseminate information and ideas necessary to the present welfare and future advancement of adams county, to strengthen and extend knowledge and appreciation of the cultural values of life, and to provide the perpetual means of self-education and recreational reading to every man, woman and child.

The adams county library system provides free public library services to the residents of adams county, pennsylvania and participates in the access pennsylvania statewide borrowing program. This is accomplished by delivering a popular materials collection, internet access and programs for all ages that will connect people to opportunities that will enrich their lives.

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments Other Securities$2,844,377$3,105,256▲ $260,879
Land, Buildings, and Equipment, Net$2,998,829$1,898,058▼ $1,100,771
Accounts Receivable$631,840$708,929▲ $77,089
Cash and Non-Interest-Bearing Accounts$207,580$192,329▼ $15,251
Prepaid Expenses and Deferred Charges$33,629$45,532▲ $11,903
Total Assets$9,088,867$8,593,207▼ $495,660
Other Assets Total$2,372,612$2,643,103▲ $270,491
Liabilities
Mortgage Notes Payable Secured by Investment Property$150,000$162,000▲ $12,000
Accounts Payable and Accrued Expenses$171,324$87,531▼ $83,793
Other Liabilities$13,775$20,439▲ $6,664
Total Liabilities$335,099$269,970▼ $65,129
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$5,364,521$4,535,308▼ $829,213
Net Assets With Donor Restrictions$3,389,247$3,787,929▲ $398,682
Total Net Assets Fund Balance$8,753,768$8,323,237▼ $430,531
Total Liabilities and Net Assets / Fund Balance$9,088,867$8,593,207▼ $495,660

Asset Categories

AssetBook ValueDepreciationBasis
Other Land Buildings$1,434,960$744,110$2,179,070
Buildings$367,631$1,546,786$1,914,417
Leasehold Improvements$47,991$259,238$307,229
Equipment$34,476$156,672$191,148
Land$13,000-$13,000
Other Assets Org$65,240--
Other Securities$3,105,256--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2019$1,021,478$27,546▲ $210,756$47,809$1,211,971
2018$1,093,805$31,460▼ $60,794$42,993$1,021,478
2017$1,032,120$12,650▲ $144,318$95,283$1,093,805
2016$988,624$21,095▲ $44,803$24,047$1,030,475
2015$996,666$29,391▼ $10,444$26,989$988,624
Compensation and Service Providers
Top Officer Pay34th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Laura GossExecutive DiFT$80,306$7,476$87,782
Jeffrey CannFinance ManaFT$61,018$6,754$67,772

Board Members and Trustees

NameTitle
Dorothy PuhlPresident
Genevieve FeltyTrustee
Mary Sue ClineTrustee
Ray SchwartzTrustee
Richard GawthropTrustee
Rita RiceTrustee
Donald MarritzAssociate Tr
Heidi GillisAssociate Tr
Karen ArthurSecretary
John KiehlTreasurer
Jeremy GarskofVice Preside
Revenue and Support

Revenue Composition

Contributions and Grants
$2,264,976
Program Service Revenue
$0
Investment Income
$502,310
Other Revenue
$31,791
All Other Contributions
$586,330
Change in Net Assets
$-807,789

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
No
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Other Non Cash Contri Table3$23,384Cost/market Value
Books and Publications-$17,795Market Value
Total Noncash Contributions3$41,179-

Audited Revenue Reconciliation

Revenue per Audited Statements
$2,799,077
Revenue Not Reported on Form 990
$407,219
Total Revenue per Audited Statements
$3,206,296
Total Revenue per Form 990
$2,799,077
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$2,083,108
Salaries, Compensation, and Employee Benefits$1,523,758
Total Fundraising Expense$92,873
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Depreciation Depletion$1,204,331$8,881$490$1,213,702
Other Salaries and Wages$897,907$66,768$58,667$1,023,342
Occupancy$240,077$22,220$1,230$263,527
Other Employee Benefits$147,532$31,035$8,749$187,316
Current Officers, Directors, Trustees, and Key Employees-$141,325-$141,325
Payroll Taxes$66,428$15,395$4,340$86,163
Pension Plan Contributions$66,004$15,296$4,312$85,612
All Other Expenses$60,497$2,554$12,144$75,195
Fees for Services Accounting-$29,437-$29,437
Other Expenses$25,826$7,395$410$25,826
Information Technology$18,255--$18,255
Insurance$11,264$1,507$83$12,854
Travel$9,001$2,086$588$11,675
Conferences and Meetings$3,582$4,549$27$8,158
Advertising$5,389-$1,796$7,185
Office Expenses$4,952$662$37$5,651
Interest-$4,418-$4,418
Fees for Services Other-$707-$707
Total Functional Expenses$3,159,758$354,235$92,873$3,606,866

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$3,636,827
Expenses per Audited Statements$3,606,866
Total Expenses per Form 990$3,606,866
Expenses Not Reported on Form 990$29,961
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$17,371
Fundraising Gross Income$16,366
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Signature Event$22,351$13,801$2,954$10,847
Total Events$22,351$13,801$17,371$-3,570
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Deferred Revenue$20,439
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 11B

“The 990 will be reviewed by the finance manager, director and treasurer. In addition, all board members will be provided an opportunity to review the 990 and discuss with management before it is filed.”

Form 990, Page 6, Part VI, Line 12C

“The conflict of interest policy is completed annually, then reviewed by the director and board president.”

Form 990, Page 6, Part VI, Line 15A

“The executive director's salary is approved by the board.”

Form 990, Page 6, Part VI, Line 15B

“All compensation is approved by department heads and the executive director.”

Form 990, Page 6, Part VI, Line 19

“Policies and statements are available upon request.”

Filing and Contact Details

Filer

Filer Name
Adams County Library System Inc
EIN
23-1352002
Phone
7173340163
Address
140 BALTIMORE STREET, GETTYSBURG, PA 17325

Signing Officer

Name
Jeffrey Cann
Title
Finance Manager
Phone
7173340163
Signed
2020-09-22

Organization Details

Principal Officer
Jeffrey Cann
Formed
1945
Legal Domicile
Pa
Voting Board Members
9
Independent Board Members
9
Employees
51
Volunteers
90

Preparer

Firm
Smith Elliott Kearns & Company LLC
Address
55 WETZEL DR STE 1, HANOVER, PA 17331
Preparer
Kara M Darlington CPA
Phone
7176375915
Supplemental Narrative

Additional Explanations

FORM 990 - ORGANIZATION'S MISSION

“The mission of the adams county library system (acls) is to connect people to opportunities that enrich their lives through the core values of stewardship, excellence and trustworthiness. The acls provides programming that centers on early literacy skills and creative education for children and teens. Events feature hands-on- activities, entertainment and eye-opening activities. Summer programs are offered inspiring children to read and learn year-round. Services for adults include access to resources that foster learning, promote personal growth and cultivate community connections. Our adult programs create opportunities for young adults through seniors and everyone in between. The six acls facilities are located throughout adams county so that service is decentralized. Four branches offer nine dedicated meeting spaces used for both library programs and no-cost spaces for community members to hold meetings and events. Five of the meeting spaces presently provide state- of-the-art audio visual equipment.”

Form 990, Page 2, Part III, Line 4A

“The adams county library system (acls)provides library facilities and services in six locations serving the 100,000+ adams county residents. The acls is dedicated to connecting people to opportunities that will enrich their lives through free access to materials, technology and educational and entertaining programs. The system headquarters in gettysburg provides materials, technology and all other support services to the locations in biglerville, carroll valley, littlestown and new oxford and supplies some support to the federated branch in east berlin. As a free public library, the adams county library system provides a physical and digital collection of 124,000 items. Technology in the form of subscription data bases, access to the internet in all locations through public access computers and public wireless access and a robust schedule of public programs for all ages are offered at all library facilities. Early literacy programs are offered so that children enter school with the skills they need to succeed. Elementary through high school aged children are offered science technology engineering art mathematics (ste(a)m) programs as well as book clubs and computer access. Book discussions, author visits, lecture series and hands-on programs are offered for adults of all ages. In 2019, ninety volunteers offered over 3,120 hours of their time to help with programs, technical services, public services and served on the library board of trustees. Nearly 500 individuals and organizations made contributions to support and recognize the value of library services to our community.”

Form 990, Part XI, Line 9

“Change in value of third party trusts 270,491”

Financial Statement Notes

Schedule D, Page 3, Part X

“Accounting principles generally accepted in the united states of america require management to evaluate tax positions taken by the library and recognize the tax liability if the library has taken uncertain positions that more likely than not would not be sustained upon examination by the government authority. The library is subject to routine audits by taxing jurisdictions, generally for a period of three years after the returns are filed; however, there are currently no audits for any tax periods in progress.”

Schedule D, Page 4, Part XI, Line 2D

“Change in value of third party trusts 270,491 fundraising expenses 29,373 loss on disposal of assets 588”

Schedule D, Page 4, Part XII, Line 2D

“Fundraising expenses 29,373 loss on disposal of assets 588”

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IRS990/Desc0THE ADAMS COUNTY LIBRARY SYSTEM (ACLS)PROVIDES LIBRARY FACILITIES AND SERVICES IN SIX LOCATIONS SERVING THE 100,000+ ADAMS COUNTY RESIDENTS. THE ACLS IS DEDICATED TO CONNECTING PEOPLE TO OPPORTUNITIES THAT WILL ENRICH THEIR LIVES THROUGH FREE ACCESS TO MATERIALS, TECHNOLOGY AND EDUCATIONAL AND ENTERTAINING PROGRAMS. THE SYSTEM HEADQUARTERS IN GETTYSBURG PROVIDES MATERIALS, TECHNOLOGY AND ALL OTHER SUPPORT SERVICES TO THE LOCATIONS IN BIGLERVILLE, CARROLL VALLEY, LITTLESTOWN AND NEW OXFORD AND SUPPLIES SOME SUPPORT TO THE FEDERATED BRANCH IN EAST BERLIN. AS A FREE PUBLIC LIBRARY, THE ADAMS COUNTY LIBRARY SYSTEM PROVIDES A PHYSICAL AND DIGITAL COLLECTION OF 124,000 ITEMS. TECHNOLOGY IN THE FORM OF SUBSCRIPTION DATA BASES, ACCESS TO THE INTERNET IN ALL LOCATIONS THROUGH PUBLIC ACCESS COMPUTERS AND PUBLIC WIRELESS ACCESS AND A ROBUST SCHEDULE OF PUBLIC PROGRAMS FOR ALL AGES ARE OFFERED AT ALL LIBRARY FACILITIES. EARLY LITERACY PROGRAMS ARE OFFERED SO THAT CHILDREN ENTER SCHOOL WITH THE SKILLS THEY NEED TO SUCCEED. ELEMENTARY THROUGH HIGH SCHOOL AGED CHILDREN ARE OFFERED SCIENCE TECHNOLOGY ENGINEERING ART MATHEMATICS (STE(A)M) PROGRAMS AS WELL AS BOOK CLUBS AND COMPUTER ACCESS. BOOK DISCUSSIONS, AUTHOR VISITS, LECTURE SERIES AND HANDS-ON PROGRAMS ARE OFFERED FOR ADULTS OF ALL AGES. IN 2019, NINETY VOLUNTEERS OFFERED OVER 3,120 HOURS OF THEIR TIME TO HELP WITH PROGRAMS, TECHNICAL SERVICES, PUBLIC SERVICES AND SERVED ON THE LIBRARY BOARD OF TRUSTEES. NEARLY 500 INDIVIDUALS AND ORGANIZATIONS MADE CONTRIBUTIONS TO SUPPORT AND RECOGNIZE THE VALUE OF LIBRARY SERVICES TO OUR COMMUNITY.
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Document Assets

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Filings

Displayed year

2019 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$8,593,207
Liabilities
$269,970
Net assets
$8,323,237
Revenue
$2,799,077
Expenses
$3,606,866
Net income
-$807,789
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.$13.1$1.18$11.9$3.70$3.01$0.70
2023XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$12.3$1.18$11.1$2.88$2.79$0.09
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$11.7$1.20$10.5$2.96$2.75$0.20
2021XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$12.6$1.03$11.6$2.68$2.65$0.02
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$12.4$1.32$11.1$3.12$2.63$0.49
2019Detailed filing. Detailed filing data is available for this year.$8.59$0.27$8.32$2.80$3.61$0.81
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$9.09$0.34$8.75$2.34$2.55$0.21
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$9.99$0.28$9.71$2.29$2.60$0.31
2016XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$9.39$0.18$9.21$2.09$2.48$0.39
2015XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$9.52$0.12$9.40$2.19$2.42$0.23
2014Detailed filing. Detailed filing data is available for this year.$9.84$0.11$9.73$2.52$2.30$0.22
2013Detailed filing. Detailed filing data is available for this year.$9.88$0.17$9.72$1.98$2.09$0.11
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$9.31$0.12$9.19$2.13
2011Summary only. Only limited summary data is available for this year.$7.90$0.10$7.80$2.97$2.01$0.95