Civic Intelligence

Adams County Library System Inc

990 • Fiscal year 2017 • EIN 23-1352002

Jan 01, 2017 to Dec 31, 2017 • Filed on May 21, 2018

Organization ProfileWWW.ADAMSLIBRARY.ORG
140 Baltimore StreetGettysburg, PA 17325

(717) 334-0163

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

25th percentile

0.03x

Higher debt load relative to assets than 25% of similar nonprofits.

2017 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2017

Liabilities / Revenue

42nd percentile

0.12x

Higher debt load relative to revenue than 42% of similar nonprofits.

2017 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2017

Net Margin

15th percentile

-14%

Higher net margin than 15% of similar nonprofits.

2017 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2017

Top Officer Pay

31st percentile

$80,852

Higher top officer pay than 31% of similar nonprofits.

Top officer pay equals 3.5% of source-year revenue.

2017 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2017

Asset Growth

58th percentile

6.4%

Faster asset growth than 58% of similar nonprofits.

2017 filings • 501(c)3 • $5M-$10M nonprofits • Annualized from 2016 to 2017

Revenue Growth

61st percentile

9.3%

Faster revenue growth than 61% of similar nonprofits.

2017 filings • 501(c)3 • $5M-$10M nonprofits • Annualized from 2016 to 2017

Balance Sheet
Liabilities / Assets25th percentile

Assets

Up

$9,989,276

Up $596,813 (+6.4%) from 2016

Net Assets

Up

$9,709,799

Up $497,063 (+5.4%) from 2016

Liabilities

Up

$279,477

Up $99,750 (+56%) from 2016

Revenue And Expenses
Liabilities / Revenue42nd percentileNet Margin15th percentile

Revenue

Up

$2,285,589

Up $193,665 (+9.3%) from 2016

Expenses

Up

$2,598,803

Up $117,870 (+4.8%) from 2016

Net Income

Up

-$313,214

Up $75,795 (+19%) from 2016

Historical Trend

Balance Sheet Trend

Asset Growth58th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$15M$10M$5.0M$0Assets 2011: $7,895,192Liabilities 2011: $95,701Net Assets 2011: $7,799,4912011Assets 2012: $9,308,623Liabilities 2012: $120,401Net Assets 2012: $9,188,2222012Assets 2013: $9,884,936Liabilities 2013: $167,954Net Assets 2013: $9,716,9822013Assets 2014: $9,837,970Liabilities 2014: $109,081Net Assets 2014: $9,728,8892014Assets 2015: $9,519,409Liabilities 2015: $117,691Net Assets 2015: $9,401,7182015Assets 2016: $9,392,463Liabilities 2016: $179,727Net Assets 2016: $9,212,7362016Assets 2017: $9,989,276Liabilities 2017: $279,477Net Assets 2017: $9,709,7992017Assets 2018: $9,088,867Liabilities 2018: $335,099Net Assets 2018: $8,753,7682018Assets 2019: $8,593,207Liabilities 2019: $269,970Net Assets 2019: $8,323,2372019Assets 2020: $12,425,276Liabilities 2020: $1,321,199Net Assets 2020: $11,104,0772020Assets 2021: $12,620,464Liabilities 2021: $1,025,090Net Assets 2021: $11,595,3742021Assets 2022: $11,704,197Liabilities 2022: $1,195,331Net Assets 2022: $10,508,8662022Assets 2023: $12,256,581Liabilities 2023: $1,180,025Net Assets 2023: $11,076,5562023Assets 2024: $13,051,720Liabilities 2024: $1,184,310Net Assets 2024: $11,867,4102024

Highlighted filing

2017

Assets$9,989,276
Liabilities$279,477
Net Assets$9,709,799
Open 2017 Filing

Operations Trend

Revenue Growth61st percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$4.0M$2.0M$0-$2.0MRevenue 2011: $2,967,405Expenses 2011: $2,012,477Net Income 2011: $954,9282011Expenses 2012: $2,127,0302012Revenue 2013: $1,981,789Expenses 2013: $2,093,478Net Income 2013: -$111,6892013Revenue 2014: $2,515,613Expenses 2014: $2,295,156Net Income 2014: $220,4572014Revenue 2015: $2,186,892Expenses 2015: $2,420,863Net Income 2015: -$233,9712015Revenue 2016: $2,091,924Expenses 2016: $2,480,933Net Income 2016: -$389,0092016Revenue 2017: $2,285,589Expenses 2017: $2,598,803Net Income 2017: -$313,2142017Revenue 2018: $2,336,788Expenses 2018: $2,548,840Net Income 2018: -$212,0522018Revenue 2019: $2,799,077Expenses 2019: $3,606,866Net Income 2019: -$807,7892019Revenue 2020: $3,117,931Expenses 2020: $2,630,231Net Income 2020: $487,7002020Revenue 2021: $2,675,260Expenses 2021: $2,650,713Net Income 2021: $24,5472021Revenue 2022: $2,957,043Expenses 2022: $2,752,353Net Income 2022: $204,6902022Revenue 2023: $2,878,601Expenses 2023: $2,786,754Net Income 2023: $91,8472023Revenue 2024: $3,704,856Expenses 2024: $3,007,730Net Income 2024: $697,1262024

Highlighted filing

2017

Revenue$2,285,589
Expenses$2,598,803
Net Income-$313,214
Open 2017 Filing
Jump To
Filing Snapshot
Filing Period
Jan 1, 2017 to Dec 31, 2017
Signed
May 21, 2018
Return Version
2017v2.3
Gross Receipts
$2,314,069
Mission and Program Overview

Mission

To operate and maintain a free, public, non political and non-sectarian library system in and for adams county, pennsylvania, in order to disseminate information and ideas necessary to the present welfare and future advancement of adams county, to strengthen and extend knowledge and appreciation of the cultural values of life, and to provide the perpetual means of self-education and recreational reading to every man, woman and child.

To provide public library services.

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments Other Securities$3,333,146$3,462,086▲ $128,940
Land, Buildings, and Equipment, Net$2,776,218$3,121,490▲ $345,272
Accounts Receivable$681,977$657,664▼ $24,313
Prepaid Expenses and Deferred Charges$98,624$69,568▼ $29,056
Cash and Non-Interest-Bearing Accounts$58,134$53,346▼ $4,788
Total Assets$9,392,463$9,989,276▲ $596,813
Other Assets Total$2,444,364$2,625,122▲ $180,758
Liabilities
Accounts Payable and Accrued Expenses$173,727$145,252▼ $28,475
Mortgage Notes Payable Secured by Investment Property-$130,000-
Other Liabilities$6,000$4,225▼ $1,775
Total Liabilities$179,727$279,477▲ $99,750
Net Assets / Fund Balance
Unrestricted Net Assets$5,787,627$6,082,908▲ $295,281
Permanently Rstr Net Assets$2,831,905$3,020,534▲ $188,629
Temporarily Rstr Net Assets$593,204$606,357▲ $13,153
Total Net Assets Fund Balance$9,212,736$9,709,799▲ $497,063
Total Liabilities and Net Assets / Fund Balance$9,392,463$9,989,276▲ $596,813

Asset Categories

AssetBook ValueDepreciationBasis
Other Land Buildings$2,631,448$2,496,143$5,127,591
Buildings$342,305$1,500,219$1,842,524
Equipment$70,771$280,640$351,411
Leasehold Improvements$63,966$243,263$307,229
Land$13,000-$13,000
Other Assets Org$62,711--
Other Securities$3,462,086--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2017$1,032,120$12,650▲ $144,318$95,283$1,093,805
2016$988,624$21,095▲ $44,803$24,047$1,030,475
2015$996,666$29,391▼ $10,444$26,989$988,624
2014$961,314$24,250▲ $56,575$45,473$996,666
Compensation and Service Providers
Top Officer Pay31st percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Karla TroutDirectorFT$73,229$7,623$80,852
Beth CoolFinancial AdFT$61,139$13,651$74,790

Board Members and Trustees

NameTitle
Robert ShueyPresident
Dorothy PuhlTrustee
Jeremy GarskofTrustee
Karen ArthurTrustee
Richard GawthropTrustee
Tony TenbargeTrustee
Annie LetendreAssociate Tr
Genevieve FeltyAssociate Tr
Mary Sue ClineAssociate Tr
John KiehlSecretary
Ray SchwartzTreasurer
Donald MarritzVice Preside
Revenue and Support

Revenue Composition

Contributions and Grants
$1,871,793
Program Service Revenue
$0
Investment Income
$375,478
Other Revenue
$38,318
All Other Contributions
$314,537
Change in Net Assets
$-313,214

Audited Revenue Reconciliation

Revenue per Audited Statements
$2,285,589
Revenue Not Reported on Form 990
$380,654
Total Revenue per Audited Statements
$2,666,243
Total Revenue per Form 990
$2,285,589
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$1,547,249
Other Expenses$1,051,554
Total Fundraising Expense$81,383
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$694,564$273,818$56,800$1,025,182
Depreciation Depletion$401,521$58,927$1,203$461,651
Occupancy$179,329$42,700$439$222,468
Other Employee Benefits$111,217$56,441$8,241$175,899
Current Officers, Directors, Trustees, and Key Employees$40,426$115,216-$155,642
Payroll Taxes$64,181$33,971$4,960$103,112
Pension Plan Contributions$54,410$28,799$4,205$87,414
Information Technology$48,059$6,785$138$54,982
All Other Expenses$32,935$20,100$777$53,812
Fees for Services Other$12,000$36,000-$48,000
Conferences and Meetings$9,040$12,282$181$21,503
Other Expenses$19,477$10,295$212$19,477
Advertising$12,124-$4,041$16,165
Insurance$8,596$6,596$135$15,327
Fees for Services Accounting-$11,180-$11,180
Office Expenses$2,537$2,486$51$5,074
Interest-$267-$267
Total Functional Expenses$1,801,557$715,863$81,383$2,598,803

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$2,627,283
Expenses per Audited Statements$2,598,803
Total Expenses per Form 990$2,598,803
Expenses Not Reported on Form 990$28,480
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$28,480
Fundraising Gross Income$15,652
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Signature Event$14,492$14,492$12,087$2,405
Total Events$14,492$14,492$12,087$2,405
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Deferred Revenue$4,225
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
Yes
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 4

“The bylaws of the organization were amended in april 2017. Significant changes made include: changes to the bylaws can be made by the board itself and votes can now be made electronically.”

Form 990, Page 6, Part VI, Line 11B

“The 990 will be reviewed by the finance administrator, director and treasurer before it is filed.”

Form 990, Page 6, Part VI, Line 12C

“The conflict of interest policy is completed annually, then reviewed by the director and board president.”

Form 990, Page 6, Part VI, Line 15A

“The executive director's salary is approved by the board.”

Form 990, Page 6, Part VI, Line 15B

“All compensation is approved by department heads and the executive director.”

Form 990, Page 6, Part VI, Line 19

“Policies and statements are available upon request.”

Filing and Contact Details

Filer

Filer Name
Adams County Library System Inc
EIN
23-1352002
Phone
7173340163
Address
140 BALTIMORE STREET, GETTYSBURG, PA 17325

Signing Officer

Name
Beth Cool
Title
Financial Administra
Phone
7173340163
Signed
2018-05-21

Organization Details

Principal Officer
Beth Cool
Formed
1945
Legal Domicile
Pa
Voting Board Members
9
Independent Board Members
9
Employees
60
Volunteers
53

Preparer

Firm
Smith Elliott Kearns & Company LLC
Address
55 WETZEL DR STE 1, HANOVER, PA 17331
Preparer
Kara M Darlington CPA
Phone
7176375915
Supplemental Narrative

Additional Explanations

FORM 990 - ORGANIZATION'S MISSION

“To operate and maintain a free, public, non political and non-sectarian library system in and for adams county, pennsylvania, in order to disseminate information and ideas necessary to the present welfare and future advancement of adams county, to strengthen and extend knowledge and appreciation of the cultural values of life, and to provide the perpetual means of self-education and recreational reading to every man, woman and child.”

Form 990, Part XI, Line 9

“Third party trusts 180,758”

Financial Statement Notes

Schedule D, Page 3, Part X

“The library follows generally accepted accounting principles, which provides guidance on accounting for uncertainty in income taxes recognized in the organization's financial statements. The library's policy is to recognize interest and penalties on unrecognized tax matters in income tax expense in the financial statements. The library's tax returns are subject to examination by the internal revenue service and state tax authorities, generally for a period of three years after the returns are filed.”

Schedule D, Page 4, Part XI, Line 2D

“Third party trusts 180,758 fundraising expenses 28,480”

Schedule D, Page 4, Part XII, Line 2D

“Fundraising expenses 28,480”

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IRS990/Desc0PROVIDES THE GENERAL PUBLIC WITH LIBRARY FACILITIES AND SERVICES WITH BRANCHES IN GETTYSBURG, NEW OXFORD, LITTLESTOWN, CARROLL VALLEY, AND BIGLERVILLE. THE GETTYSBURG FACILITY SERVES AS BOTH THE LARGEST CIRCULATING BRANCH AND THE SYSTEM HEADQUARTERS, RESPONSIBLE FOR PROVIDING ALL SUPPORT SERVICES TO THE BRANCH LOCATIONS. ADDITIONALLY, THE LIBRARY OPERATES AN OUTREACH VEHICLE AND MAINTAINS AN ONLINE PRESENCE. FIFTY-THREE COMPUTERS ARE AVAILABLE FOR PUBLIC USE. DAILY VISITS AVERAGE 1,200 USERS. THE LIBRARY HOLDS OVER 50 EDUCATIONAL PROGRAMS PER MONTH THROUGHOUT THE COUNTY.
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IRS990/Form990PartVIISectionAGrp/TitleTxt3TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt4TRUSTEE
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IRS990/Form990PartVIISectionAGrp/TitleTxt6PRESIDENT
IRS990/Form990PartVIISectionAGrp/TitleTxt7SECRETARY
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IRS990/OtherExpensesGrp/Desc2ADMINISTRATIVE EXPENSES
IRS990/OtherExpensesGrp/Desc3MEMORIALS & ENDOWMENTS
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IRS990/PayrollTaxesGrp/ProgramServicesAmt064181
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IRS990/PensionPlanContributionsGrp/FundraisingAmt04205
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IRS990/PensionPlanContributionsGrp/ProgramServicesAmt054410
IRS990/PensionPlanContributionsGrp/TotalAmt087414
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IRS990/PrepaidExpensesDefrdChargesGrp/EOYAmt069568
IRS990/PrincipalOfficerNm0BETH COOL
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IRS990/ProfessionalFundraisingInd0false
IRS990/ProhibitedTaxShelterTransInd0false
IRS990/PYContributionsGrantsAmt01814376
IRS990/PYExcessBenefitTransInd0false
IRS990/PYInvestmentIncomeAmt0215248
IRS990/PYOtherExpensesAmt0967136
IRS990/PYOtherRevenueAmt062300
IRS990/PYRevenuesLessExpensesAmt0-389009
IRS990/PYSalariesCompEmpBnftPaidAmt01513797
IRS990/PYTotalExpensesAmt02480933
IRS990/PYTotalRevenueAmt02091924
IRS990/QuidProQuoContributionsInd0false
IRS990/RcvFndsToPayPrsnlBnftCntrctInd0false
IRS990/ReconcilationRevenueExpnssAmt0-313214
IRS990/RegularMonitoringEnfrcInd0true
IRS990/RelatedEntityInd0false
IRS990/RelatedOrganizationCtrlEntInd0false
IRS990/ReportInvestmentsOtherSecInd0true
IRS990/ReportLandBuildingEquipmentInd0true
IRS990/ReportOtherAssetsInd0true
IRS990/ReportOtherLiabilitiesInd0true
IRS990/ReportProgramRelatedInvstInd0false
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IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus1YearAmt0818749
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus2YearsAmt0780152
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus3YearsAmt0887269
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus4YearsAmt01646321
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/TotalAmt05065727
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Document Assets

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Filings

Displayed year

2017 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$9,989,276
Liabilities
$279,477
Net assets
$9,709,799
Revenue
$2,285,589
Expenses
$2,598,803
Net income
-$313,214
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.$13.1$1.18$11.9$3.70$3.01$0.70
2023XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$12.3$1.18$11.1$2.88$2.79$0.09
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$11.7$1.20$10.5$2.96$2.75$0.20
2021XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$12.6$1.03$11.6$2.68$2.65$0.02
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$12.4$1.32$11.1$3.12$2.63$0.49
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$8.59$0.27$8.32$2.80$3.61$0.81
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$9.09$0.34$8.75$2.34$2.55$0.21
2017Detailed filing. Detailed filing data is available for this year.$9.99$0.28$9.71$2.29$2.60$0.31
2016XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$9.39$0.18$9.21$2.09$2.48$0.39
2015XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$9.52$0.12$9.40$2.19$2.42$0.23
2014Detailed filing. Detailed filing data is available for this year.$9.84$0.11$9.73$2.52$2.30$0.22
2013Detailed filing. Detailed filing data is available for this year.$9.88$0.17$9.72$1.98$2.09$0.11
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$9.31$0.12$9.19$2.13
2011Summary only. Only limited summary data is available for this year.$7.90$0.10$7.80$2.97$2.01$0.95