Civic Intelligence

Adams County Library System Inc

990 • Fiscal year 2016 • EIN 23-1352002

Jan 01, 2016 to Dec 31, 2016 • Filed on Sep 05, 2017

Organization ProfileWWW.ADAMSLIBRARY.ORG

View Organization Page

140 Baltimore StreetGettysburg, PA 17325

(717) 334-0163

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

21st percentile

0.02x

Higher debt load relative to assets than 21% of similar nonprofits.

2016 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2016

Liabilities / Revenue

32nd percentile

0.09x

Higher debt load relative to revenue than 32% of similar nonprofits.

2016 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2016

Net Margin

14th percentile

-19%

Higher net margin than 14% of similar nonprofits.

2016 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2016

Top Officer Pay

27th percentile

$67,108

Higher top officer pay than 27% of similar nonprofits.

Top officer pay equals 3.2% of source-year revenue.

2016 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2016

Asset Growth

36th percentile

-1.3%

Faster asset growth than 36% of similar nonprofits.

2016 filings • 501(c)3 • $5M-$10M nonprofits • Annualized from 2015 to 2016

Revenue Growth

30th percentile

-4.3%

Faster revenue growth than 30% of similar nonprofits.

2016 filings • 501(c)3 • $5M-$10M nonprofits • Annualized from 2015 to 2016

Balance Sheet
Liabilities / Assets21st percentile

Assets

Down

$9,392,463

Down $126,946 (-1.3%) from 2015

Net Assets

Down

$9,212,736

Down $188,982 (-2.0%) from 2015

Liabilities

Up

$179,727

Up $62,036 (+53%) from 2015

Revenue And Expenses
Liabilities / Revenue32nd percentileNet Margin14th percentile

Revenue

Down

$2,091,924

Down $94,968 (-4.3%) from 2015

Expenses

Up

$2,480,933

Up $60,070 (+2.5%) from 2015

Net Income

Down

-$389,009

Down $155,038 (-66%) from 2015

Historical Trend

Balance Sheet Trend

Asset Growth36th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$15M$10M$5.0M$0Assets 2011: $7,895,192Liabilities 2011: $95,701Net Assets 2011: $7,799,4912011Assets 2012: $9,308,623Liabilities 2012: $120,401Net Assets 2012: $9,188,2222012Assets 2013: $9,884,936Liabilities 2013: $167,954Net Assets 2013: $9,716,9822013Assets 2014: $9,837,970Liabilities 2014: $109,081Net Assets 2014: $9,728,8892014Assets 2015: $9,519,409Liabilities 2015: $117,691Net Assets 2015: $9,401,7182015Assets 2016: $9,392,463Liabilities 2016: $179,727Net Assets 2016: $9,212,7362016Assets 2017: $9,989,276Liabilities 2017: $279,477Net Assets 2017: $9,709,7992017Assets 2018: $9,088,867Liabilities 2018: $335,099Net Assets 2018: $8,753,7682018Assets 2019: $8,593,207Liabilities 2019: $269,970Net Assets 2019: $8,323,2372019Assets 2020: $12,425,276Liabilities 2020: $1,321,199Net Assets 2020: $11,104,0772020Assets 2021: $12,620,464Liabilities 2021: $1,025,090Net Assets 2021: $11,595,3742021Assets 2022: $11,704,197Liabilities 2022: $1,195,331Net Assets 2022: $10,508,8662022Assets 2023: $12,256,581Liabilities 2023: $1,180,025Net Assets 2023: $11,076,5562023Assets 2024: $13,051,720Liabilities 2024: $1,184,310Net Assets 2024: $11,867,4102024

Highlighted filing

2016

Assets$9,392,463
Liabilities$179,727
Net Assets$9,212,736
Open 2016 Filing

Operations Trend

Revenue Growth30th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$4.0M$2.0M$0-$2.0MRevenue 2011: $2,967,405Expenses 2011: $2,012,477Net Income 2011: $954,9282011Expenses 2012: $2,127,0302012Revenue 2013: $1,981,789Expenses 2013: $2,093,478Net Income 2013: -$111,6892013Revenue 2014: $2,515,613Expenses 2014: $2,295,156Net Income 2014: $220,4572014Revenue 2015: $2,186,892Expenses 2015: $2,420,863Net Income 2015: -$233,9712015Revenue 2016: $2,091,924Expenses 2016: $2,480,933Net Income 2016: -$389,0092016Revenue 2017: $2,285,589Expenses 2017: $2,598,803Net Income 2017: -$313,2142017Revenue 2018: $2,336,788Expenses 2018: $2,548,840Net Income 2018: -$212,0522018Revenue 2019: $2,799,077Expenses 2019: $3,606,866Net Income 2019: -$807,7892019Revenue 2020: $3,117,931Expenses 2020: $2,630,231Net Income 2020: $487,7002020Revenue 2021: $2,675,260Expenses 2021: $2,650,713Net Income 2021: $24,5472021Revenue 2022: $2,957,043Expenses 2022: $2,752,353Net Income 2022: $204,6902022Revenue 2023: $2,878,601Expenses 2023: $2,786,754Net Income 2023: $91,8472023Revenue 2024: $3,704,856Expenses 2024: $3,007,730Net Income 2024: $697,1262024

Highlighted filing

2016

Revenue$2,091,924
Expenses$2,480,933
Net Income-$389,009
Open 2016 Filing
Jump To
Filing Snapshot
Filing Period
Jan 1, 2016 to Dec 31, 2016
Signed
Sep 5, 2017
Return Version
2016v3.0
Gross Receipts
$2,091,924
Mission and Program Overview

Mission

To operate and maintain a free, public, non political and non-sectarian library system in and for adams county, pennsylvania, in order to disseminate information and ideas necessary to the present welfare and future advancement of adams county, to strengthen and extend knowledge and appreciation of the cultural values of life, and to provide the perpetual means of self-education and recreational reading to every man, woman and child.

To provide public library services.

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments Other Securities$3,345,530$3,333,146▼ $12,384
Land, Buildings, and Equipment, Net$2,919,681$2,776,218▼ $143,463
Accounts Receivable$686,304$681,977▼ $4,327
Prepaid Expenses and Deferred Charges$81,179$98,624▲ $17,445
Cash and Non-Interest-Bearing Accounts$137,796$58,134▼ $79,662
Total Assets$9,519,409$9,392,463▼ $126,946
Other Assets Total$2,348,919$2,444,364▲ $95,445
Liabilities
Accounts Payable and Accrued Expenses$117,691$173,727▲ $56,036
Other Liabilities-$6,000-
Total Liabilities$117,691$179,727▲ $62,036
Net Assets / Fund Balance
Unrestricted Net Assets$6,068,495$5,787,627▼ $280,868
Permanently Rstr Net Assets$2,715,876$2,831,905▲ $116,029
Temporarily Rstr Net Assets$617,347$593,204▼ $24,143
Total Net Assets Fund Balance$9,401,718$9,212,736▼ $188,982
Total Liabilities and Net Assets / Fund Balance$9,519,409$9,392,463▼ $126,946

Asset Categories

AssetBook ValueDepreciationBasis
Other Land Buildings$2,217,284$1,852,695$4,069,979
Buildings$364,500$1,453,537$1,818,037
Equipment$94,363$368,299$462,662
Leasehold Improvements$87,071$227,020$314,091
Land$13,000-$13,000
Other Assets Org$57,932--
Other Securities$3,333,146--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2016$988,624$21,095▲ $44,803$24,047$1,030,475
2015$996,666$29,391▼ $10,444$26,989$988,624
2014$961,314$24,250▲ $56,575$45,473$996,666
Compensation and Service Providers
Top Officer Pay27th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Beth CoolFinancial AdFT$57,120$9,988$67,108
Karla TroutDirectorFT$40,312$4,506$44,818
Robin LesherImmed. PastFT$14,761-$14,761

Board Members and Trustees

NameTitle
Robert ShueyPresident
Dorothy PuhlTrustee
Jeremy GarskofTrustee
Karen ArthurTrustee
Richard GawthropTrustee
Tony TenbargeTrustee
Annie LetendreAssociate Tr
Genevieve FeltyAssociate Tr
Mary Sue ClineAssociate Tr
John KiehlSecretary
Ray SchwartzTreasurer
Donald MarritzVice Preside
Revenue and Support

Revenue Composition

Contributions and Grants
$1,814,376
Program Service Revenue
$0
Investment Income
$215,248
Other Revenue
$62,300
All Other Contributions
$241,396
Change in Net Assets
$-389,009

Audited Revenue Reconciliation

Revenue per Audited Statements
$2,091,924
Revenue Not Reported on Form 990
$200,027
Total Revenue per Audited Statements
$2,291,951
Total Revenue per Form 990
$2,091,924
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$1,513,797
Other Expenses$967,136
Total Fundraising Expense$22,390
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$778,202$281,145$10,096$1,069,443
Depreciation Depletion$367,371$79,677$1,626$448,674
Occupancy$148,790$38,988$212$187,990
Other Employee Benefits$97,000$42,473$1,169$140,642
Current Officers, Directors, Trustees, and Key Employees$27,957$85,793-$113,750
Payroll Taxes$69,979$31,852$876$102,707
Pension Plan Contributions$59,450$27,060$745$87,255
All Other Expenses$44,762$11,817$226$56,805
Information Technology$45,292$5,009$102$50,403
Advertising$13,719$2,958$5,915$22,592
Other Expenses$11,228$11,003$224$22,455
Conferences and Meetings$9,101$13,086$182$22,369
Fees for Services Accounting-$18,055-$18,055
Insurance$8,351$6,406$131$14,888
Office Expenses$8,187$2,694$55$10,936
Total Functional Expenses$1,790,732$667,811$22,390$2,480,933

Audited Expense Reconciliation

Line ItemAmount
Expenses per Audited Statements$2,480,933
Total Expenses per Audited Statements$2,480,933
Total Expenses per Form 990$2,480,933
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Deferred Revenue$5,500
Other Liabilities$500
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 11B

“The 990 will be reviewed by the finance administrator, director and treasurer before it is filed.”

Form 990, Page 6, Part VI, Line 12C

“The conflict of interest policy is completed annually, then reviewed by the director and board president.”

Form 990, Page 6, Part VI, Line 15A

“The executive director's salary is approved by the board.”

Form 990, Page 6, Part VI, Line 15B

“All compensation is approved by department heads and the executive director.”

Form 990, Page 6, Part VI, Line 19

“Policies and statements are available upon request.”

Filing and Contact Details

Filer

Filer Name
Adams County Library System Inc
EIN
23-1352002
Phone
7173340163
Address
140 BALTIMORE STREET, GETTYSBURG, PA 17325

Signing Officer

Name
Beth Cool
Title
Financial Administra
Phone
7173340163
Signed
2017-09-05

Organization Details

Principal Officer
Beth Cool
Formed
1945
Legal Domicile
Pa
Voting Board Members
9
Independent Board Members
9
Employees
50
Volunteers
50

Preparer

Firm
Smith Elliott Kearns & Company LLC
Address
804 WAYNE AVE, CHAMBERSBURG, PA 17201-3810
Preparer
Craig E Witmer CPA
Phone
7172633910
Supplemental Narrative

Additional Explanations

FORM 990 - ORGANIZATION'S MISSION

“To operate and maintain a free, public, non political and non-sectarian library system in and for adams county, pennsylvania, in order to disseminate information and ideas necessary to the present welfare and future advancement of adams county, to strengthen and extend knowledge and appreciation of the cultural values of life, and to provide the perpetual means of self-education and recreational reading to every man, woman and child.”

Form 990, Part XI, Line 9

“Third party trusts 95,445”

Financial Statement Notes

Schedule D, Page 3, Part X

“The library's forms 990, return of organization exempt from income tax, are subject to examination by the irs. Generally accepted accounting principles require organizations to disclose significant tax positions that are subject to uncertainty about the merits of the positions taken or the amount of the position that may ultimately be sustained upon examination by taxing examination by taxing authorities. The library's most significant tax position is that it is exempt from the payment of federal and state income taxes. The library's tax returns are subject to examination by the internal revenue service and state tax authorities, generally for a period of three years after the returns are filed.”

Schedule D, Page 4, Part XI, Line 2D

“Third party trusts 95,445”

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IRS990/Desc0PROVIDES THE GENERAL PUBLIC WITH LIBRARY FACILITIES AND SERVICES WITH BRANCHES IN GETTYSBURG, NEW OXFORD, LITTLESTOWN, CARROLL VALLEY, AND BIGLERVILLE. THE GETTYSBURG FACILITY SERVES AS BOTH THE LARGEST CIRCULATING BRANCH AND THE SYSTEM HEADQUARTERS, RESPONSIBLE FOR PROVIDING ALL SUPPORT SERVICES TO THE BRANCH LOCATIONS. ADDITIONALLY, THE LIBRARY OPERATES AN OUTREACH VEHICLE AND MAINTAINS AN ONLINE PRESENCE. THE SYSTEM OWNS 197,000 ITEMS AND HAS 69,000 REGISTERED BORROWERS. FIFTY-THREE COMPUTERS ARE AVAILABLE FOR PUBLIC USE. DAILY VISITS AVERAGE 1,200 USERS. THE LIBRARY HOLDS OVER 50 EDUCATIONAL PROGRAMS PER MONTH THROUGHOUT THE COUNTY.
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Document Assets

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Filings

Displayed year

2016 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$9,392,463
Liabilities
$179,727
Net assets
$9,212,736
Revenue
$2,091,924
Expenses
$2,480,933
Net income
-$389,009
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.$13.1$1.18$11.9$3.70$3.01$0.70
2023XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$12.3$1.18$11.1$2.88$2.79$0.09
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$11.7$1.20$10.5$2.96$2.75$0.20
2021XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$12.6$1.03$11.6$2.68$2.65$0.02
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$12.4$1.32$11.1$3.12$2.63$0.49
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$8.59$0.27$8.32$2.80$3.61$0.81
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$9.09$0.34$8.75$2.34$2.55$0.21
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$9.99$0.28$9.71$2.29$2.60$0.31
2016Detailed filing. Detailed filing data is available for this year.$9.39$0.18$9.21$2.09$2.48$0.39
2015XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$9.52$0.12$9.40$2.19$2.42$0.23
2014Detailed filing. Detailed filing data is available for this year.$9.84$0.11$9.73$2.52$2.30$0.22
2013Detailed filing. Detailed filing data is available for this year.$9.88$0.17$9.72$1.98$2.09$0.11
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$9.31$0.12$9.19$2.13
2011Summary only. Only limited summary data is available for this year.$7.90$0.10$7.80$2.97$2.01$0.95