Civic Intelligence

Graycliff Conservancy Inc.

990 • Fiscal year 2023 • EIN 16-1528821

Jan 01, 2023 to Dec 31, 2023 • Filed on May 15, 2024

Organization Profileexperiencegraycliff.org
6472 Old Lake Shore Rd PO Box 823Derby, NY 14047

(716) 947-9217

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

51st percentile

0.07x

Higher debt load relative to assets than 51% of similar nonprofits.

2023 filings • NTEE A • $1M-$5M nonprofits • Source year 2023

Liabilities / Revenue

69th percentile

0.28x

Higher debt load relative to revenue than 69% of similar nonprofits.

2023 filings • NTEE A • $1M-$5M nonprofits • Source year 2023

Net Margin

33rd percentile

-8.5%

Higher net margin than 33% of similar nonprofits.

2023 filings • NTEE A • $1M-$5M nonprofits • Source year 2023

Top Officer Pay

67th percentile

$90,249

Higher top officer pay than 67% of similar nonprofits.

Top officer pay equals 7.3% of source-year revenue.

2023 filings • NTEE A • $1M-$5M nonprofits • Source year 2023

Asset Growth

13th percentile

-13%

Faster asset growth than 13% of similar nonprofits.

2023 filings • NTEE A • $1M-$5M nonprofits • Annualized from 2022 to 2023

Revenue Growth

17th percentile

-31%

Faster revenue growth than 17% of similar nonprofits.

2023 filings • NTEE A • $1M-$5M nonprofits • Annualized from 2022 to 2023

Balance Sheet
Liabilities / Assets51st percentile

Assets

Flat

$4,676,437

Flat from 2023

Net Assets

Flat

$4,331,994

Flat from 2023

Liabilities

Flat

$344,443

Flat from 2023

Revenue And Expenses
Liabilities / Revenue69th percentileNet Margin33rd percentile

Revenue

Flat

$1,238,808

Flat from 2023

Expenses

Flat

$1,344,336

Flat from 2023

Net Income

Flat

-$105,528

Flat from 2023

Historical Trend

Balance Sheet Trend

Asset Growth13th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$8.0M$6.0M$4.0M$2.0M$0Assets 2010: $4,018,553Liabilities 2010: $277,865Net Assets 2010: $3,740,6882010Assets 2011: $3,802,692Liabilities 2011: $395,435Net Assets 2011: $3,407,2572011Assets 2012: $3,665,342Liabilities 2012: $378,470Net Assets 2012: $3,286,8722012Assets 2013: $4,530,923Liabilities 2013: $785,295Net Assets 2013: $3,745,6282013Assets 2014: $3,982,725Liabilities 2014: $369,581Net Assets 2014: $3,613,1442014Assets 2015: $3,703,036Liabilities 2015: $307,553Net Assets 2015: $3,395,4832015Assets 2016: $3,566,285Liabilities 2016: $272,660Net Assets 2016: $3,293,6252016Assets 2017: $3,492,582Liabilities 2017: $238,518Net Assets 2017: $3,254,0642017Assets 2018: $6,142,776Liabilities 2018: $1,193,693Net Assets 2018: $4,949,0832018Assets 2019: $5,464,911Liabilities 2019: $588,656Net Assets 2019: $4,876,2552019Assets 2020: $4,994,225Liabilities 2020: $629,251Net Assets 2020: $4,364,9742020Assets 2021: $4,494,137Liabilities 2021: $464,334Net Assets 2021: $4,029,8032021Assets 2022: $5,377,438Liabilities 2022: $939,916Net Assets 2022: $4,437,5222022Assets 2023: $4,676,437Liabilities 2023: $344,443Net Assets 2023: $4,331,9942023Assets 2023: $4,676,437Liabilities 2023: $344,443Net Assets 2023: $4,331,9942023Assets 2024: $4,654,958Liabilities 2024: $322,875Net Assets 2024: $4,332,0832024

Highlighted filing

2023

Assets$4,676,437
Liabilities$344,443
Net Assets$4,331,994
Open 2023 Filing

Operations Trend

Revenue Growth17th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$3.0M$2.0M$1.0M$0-$1.0MRevenue 2010: $778,830Expenses 2010: $446,516Net Income 2010: $332,3142010Revenue 2011: $497,372Expenses 2011: $557,645Net Income 2011: -$60,2732011Revenue 2012: $438,987Expenses 2012: $559,372Net Income 2012: -$120,3852012Revenue 2013: $1,027,562Expenses 2013: $568,806Net Income 2013: $458,7562013Revenue 2014: $547,947Expenses 2014: $680,431Net Income 2014: -$132,4842014Revenue 2015: $453,669Expenses 2015: $671,330Net Income 2015: -$217,6612015Revenue 2016: $672,265Expenses 2016: $774,123Net Income 2016: -$101,8582016Revenue 2017: $771,199Expenses 2017: $840,021Net Income 2017: -$68,8222017Revenue 2018: $2,610,290Expenses 2018: $915,271Net Income 2018: $1,695,0192018Revenue 2019: $1,065,816Expenses 2019: $1,138,644Net Income 2019: -$72,8282019Revenue 2020: $528,452Expenses 2020: $1,039,733Net Income 2020: -$511,2812020Revenue 2021: $821,110Expenses 2021: $1,156,280Net Income 2021: -$335,1702021Revenue 2022: $1,786,505Expenses 2022: $1,378,786Net Income 2022: $407,7192022Revenue 2023: $1,238,808Expenses 2023: $1,344,336Net Income 2023: -$105,5282023Revenue 2023: $1,238,808Expenses 2023: $1,344,336Net Income 2023: -$105,5282023Revenue 2024: $1,376,201Expenses 2024: $1,376,112Net Income 2024: $892024

Highlighted filing

2023

Revenue$1,238,808
Expenses$1,344,336
Net Income-$105,528
Open 2023 Filing
Jump To
Filing Snapshot
Filing Period
Jan 1, 2023 to Dec 31, 2023
Signed
May 15, 2024
Return Version
2023v5.0
Gross Receipts
$1,349,645
Mission and Program Overview

Mission

Graycliff conservancy, inc. Is a not-for-profit organization dedicated to restoring, preserving, interpreting, and promoting graycliff, the frank lloyd wright designed summer estate for isabelle and darwin martin, as a publicly accessible landmark property.

Graycliff Conservancy is dedicated to the preservation of the Frank Lloyd Wright designed structures and grounds, along with the Ellen Biddle Shipman-designed gardens and landscape, that comprise Graycliff, the summer retreat of Isabelle & Darwin Martin of Buffalo, NY. The nonprofit organization strives to share the journey and all the stories of Graycliff, advancing the property as a publicly accessible historic site.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$3,954,817$3,543,196▼ $411,621
Cash and Non-Interest-Bearing Accounts$686,824$813,563▲ $126,739
Pledges and Grants Receivable$629,408$173,248▼ $456,160
Inventories for Sale or Use$30,429$32,909▲ $2,480
Prepaid Expenses and Deferred Charges$22,500$2,500▼ $20,000
Savings and Temporary Cash Investments-$0-
Accounts Receivable-$0-
Other Notes and Loans Receivable, Net-$0-
Receivable From Disqualified Prsn-$0-
Receivables From Officers Etc-$0-
Investments Other Securities-$0-
Investments Program Related-$0-
Investments in Publicly Traded Securities-$0-
Intangible Assets-$0-
Total Assets$5,377,438$4,676,437▼ $701,001
Other Assets Total$53,460$111,021▲ $57,561
Liabilities
Other Liabilities$814,351$300,279▼ $514,072
Accounts Payable and Accrued Expenses$114,415$44,164▼ $70,251
Mortgage Notes Payable Secured by Investment Property$11,150--
Total Liabilities$939,916$344,443▼ $595,473
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$3,603,916$2,966,448▼ $637,468
Net Assets With Donor Restrictions$833,606$1,365,546▲ $531,940
Total Net Assets Fund Balance$4,437,522$4,331,994▼ $105,528
Total Liabilities and Net Assets / Fund Balance$5,377,438$4,676,437▼ $701,001

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$3,232,732$5,804,217$9,036,949
Land$277,000-$277,000
Equipment$33,464$201,330$234,794

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2023$53,460$46,979▲ $11,083-$111,022
2022-$53,460--$53,460
Compensation and Service Providers
Top Officer Pay67th percentile

Employees

NameTitleFull / Part TimeBaseTotal
Anna KaplanExecutive DirectorFT$90,249$90,249

Board Members and Trustees

NameTitle
Charles LeFevrePresident
John SozanskiVice President
Ann CaseyDirector
Ava HailandDirector
Brittany SainzDirector
Catherine SchweitzerDirector
Christopher ManningDirector
Constance McMillanDirector
Cynthia SilversteinDirector
Diane ChrismanDirector
Emily FlorczakDirector
Holly NowakDirector
Jay KellyDirector
John TaylorDirector
Lauren LewisDirector
Lisa LaTrovatoDirector
Margie StehlikDirector
Michael KommDirector
Patrick MurphyDirector
Rex McKeonDirector
Scott PerkinsDirector
Timothy MarrenDirector
Phyllis SpearsSecretary
David MikulskiTreasurer

Highest Paid Contractors

ContractorServicesLocationCompensation
Hamilton Houston Lownie Architects LLCDesign & Construction172 Allen St, Buffalo, NY 14201$271,018
Revenue and Support

Revenue Composition

Contributions and Grants
$773,401
Program Service Revenue
$281,332
Investment Income
$33,382
Other Revenue
$150,693
All Other Contributions
$665,451
Change in Net Assets
$-105,528

Audited Revenue Reconciliation

Revenue per Audited Statements
$1,238,808
Total Revenue per Audited Statements
$1,238,808
Total Revenue per Form 990
$1,238,808
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$1,012,722
Salaries, Compensation, and Employee Benefits$331,614
Total Fundraising Expense$110,667
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Depreciation Depletion$620,939--$620,939
Other Salaries and Wages$151,271$46,804$20,059$218,134
Current Officers, Directors, Trustees, and Key Employees-$63,174$27,075$90,249
Fees for Services Other--$51,000$51,000
Insurance$38,538$4,282-$42,820
Interest$39,855--$39,855
Advertising$31,318-$3,480$34,798
Fees for Services Accounting$22,975$10,081-$33,056
All Other Expenses$22,194$7,468$223$29,885
Payroll Taxes$11,974$7,880$3,377$23,231
Office Expenses$9,603$4,802$4,802$19,207
Other Expenses$16,906$1,878-$18,784
Information Technology$12,370-$651$13,021
Travel$6,570--$6,570
Total Functional Expenses$1,059,996$173,673$110,667$1,344,336

Audited Expense Reconciliation

Line ItemAmount
Expenses per Audited Statements$1,344,336
Total Expenses per Audited Statements$1,344,336
Total Expenses per Form 990$1,344,336
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Gross Income$130,279
Fundraising Direct Expenses$50,977
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Celebrate Graycliff$49,558$49,558$15,507$34,051
Summer Solstice Garden Party$33,617$33,617$14,247$19,370
Total Events$130,279$130,279$50,977$79,302
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Loans and Receivables

Line ItemBeginningEndChange
Receivables from Disqualified Persons-$0-
Receivables from Officers, Directors, Trustees, and Key Employees-$0-
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Line of Credit$150,279
EIDL Loan$150,000
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section A, Line 6

“The organization has members.”

Form 990, Part VI, Section B, Line 11B

“The IRS Form 990 is prepared by an outside accountant. The completed form is distributed to the organization's finance committee for review and comment prior to being distributed for review and comment by the board of directors. After the reviews have taken place, Form 990 is submitted to the IRS.”

Form 990, Part VI, Section B, Line 12C

“The organization monitors compliance with the conflict of interest policy through the completion and review of annual disclosures forms.”

Form 990, Part VI, Section B, Line 15A

“The board of directors reviews and approved the salary of the executive director annually in the context of a performance review and an examination of salary comparability data by the personnel committee.”

Form 990, Part VI, Section C, Line 18

“Documents are made available upon request at the organization's address. The organization's IRS Form 990 is also available on the website Guidestar.org”

Form 990, Part VI, Section C, Line 19

“Documents are made available upon request at the organization's address.”

Filing and Contact Details

Filer

Filer Name
Graycliff Conservancy Inc
EIN
16-1528821
Phone
7169479217
Address
6472 Old Lake Shore Rd PO Box 823, Derby, NY 14047

Signing Officer

Name
Charles LeFevre
Title
President
Signed
2024-05-15
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Charles LeFevre
Formed
1997
Legal Domicile
Ny
Voting Board Members
25
Independent Board Members
25
Employees
18
Volunteers
150

Preparer

Firm
Spada Nowicki CPAs PLLC
Address
5859 Woodlee Ct, Orchard Park, NY 14127
Preparer
Christopher Nowicki
Phone
7169133250
Supplemental Narrative

Additional Explanations

Form 990, Part XII, Line 2C

“The organization's process for selection of an independent accountant and monitoring of the audit process has not changed from the prior year.”

Financial Statement Notes

Part V, Line 4: Intended uses of the endowment fund.

“Seed endowment for the purpose of growth and support for ongoing operations and non-profit mission.”

Part X : FIN48 Footnote

“The Organization is a not-for-profit corporation pursuant to Section 501(c)(3) of the Internal Revenue Code (Code), and is appropriately exempt from Federal taxation under Section 501(a) of the Code. FinancialAccounting Standards Board (FASB) ASC 740, Accounting for Uncertainty in Income Taxes, requires the recognition of income tax positions when it is more-likely than-not that the position will be sustained based on the merits of the position. Management has concluded that there are no material tax liabilities that require recognition as of December 31, 2023 and 2022. The Organization files its Return of Organization Exempt from Income Tax in the U.S. Federal jurisdiction and its Annual Filing of Charitable Organizations in New York State.”

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IRS990/Form990PartVIISectionAGrp/PersonNm11Constance McMillan
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IRS990/Form990PartVIISectionAGrp/PersonNm13Jay Kelly
IRS990/Form990PartVIISectionAGrp/PersonNm14Michael Komm
IRS990/Form990PartVIISectionAGrp/PersonNm15Patrick Murphy
IRS990/Form990PartVIISectionAGrp/PersonNm16Emily Florczak
IRS990/Form990PartVIISectionAGrp/PersonNm17Catherine Schweitzer
IRS990/Form990PartVIISectionAGrp/PersonNm18Timothy Marren
IRS990/Form990PartVIISectionAGrp/PersonNm19Brittany Sainz
IRS990/Form990PartVIISectionAGrp/PersonNm20Margie Stehlik
IRS990/Form990PartVIISectionAGrp/PersonNm21Lauren Lewis
IRS990/Form990PartVIISectionAGrp/PersonNm22Lisa LaTrovato
IRS990/Form990PartVIISectionAGrp/PersonNm23Scott Perkins
IRS990/Form990PartVIISectionAGrp/PersonNm24John Taylor
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IRS990/Form990PartVIISectionAGrp/TitleTxt0Executive Dir.
IRS990/Form990PartVIISectionAGrp/TitleTxt1President
IRS990/Form990PartVIISectionAGrp/TitleTxt2Vice President
IRS990/Form990PartVIISectionAGrp/TitleTxt3Director
IRS990/Form990PartVIISectionAGrp/TitleTxt4Director
IRS990/Form990PartVIISectionAGrp/TitleTxt5Director
IRS990/Form990PartVIISectionAGrp/TitleTxt6Secretary
IRS990/Form990PartVIISectionAGrp/TitleTxt7Treasurer
IRS990/Form990PartVIISectionAGrp/TitleTxt8Director
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IRS990/MissionDesc0Graycliff Conservancy is dedicated to the preservation of the Frank Lloyd Wright designed structures and grounds, along with the Ellen Biddle Shipman-designed gardens and landscape, that comprise Graycliff, the summer retreat of Isabelle & Darwin Martin of Buffalo, NY. The nonprofit organization strives to share the journey and all the stories of Graycliff, advancing the property as a publicly accessible historic site.
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Document Assets

No mirrored PDF or thumbnail assets are attached yet.

Filings

Displayed year

2023 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$4,676,437
Liabilities
$344,443
Net assets
$4,331,994
Revenue
$1,238,808
Expenses
$1,344,336
Net income
-$105,528
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.$4.65$0.32$4.33$1.38$1.38$0.00
2023Detailed filing. Detailed filing data is available for this year.$4.68$0.34$4.33$1.24$1.34$0.11
2023Summary only. Only limited summary data is available for this year.$4.68$0.34$4.33$1.24$1.34$0.11
2022XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$5.38$0.94$4.44$1.79$1.38$0.41
2021Summary only. Only limited summary data is available for this year.$4.49$0.46$4.03$0.82$1.16$0.34
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$4.99$0.63$4.36$0.53$1.04$0.51
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$5.46$0.59$4.88$1.07$1.14$0.07
2018Summary only. Only limited summary data is available for this year.$6.14$1.19$4.95$2.61$0.92$1.70
2017Summary only. Only limited summary data is available for this year.$3.49$0.24$3.25$0.77$0.84$0.07
2016Summary only. Only limited summary data is available for this year.$3.57$0.27$3.29$0.67$0.77$0.10
2015Summary only. Only limited summary data is available for this year.$3.70$0.31$3.40$0.45$0.67$0.22
2014Summary only. Only limited summary data is available for this year.$3.98$0.37$3.61$0.55$0.68$0.13
2013Summary only. Only limited summary data is available for this year.$4.53$0.79$3.75$1.03$0.57$0.46
2012Summary only. Only limited summary data is available for this year.$3.67$0.38$3.29$0.44$0.56$0.12
2011Summary only. Only limited summary data is available for this year.$3.80$0.40$3.41$0.50$0.56$0.06
2010Summary only. Only limited summary data is available for this year.$4.02$0.28$3.74$0.78$0.45$0.33