Topsham Public Library

“The board of trustees meets and reviews the audited financial statements and form 990 before the form 990 is filed.”

“It is the responsibility of each board member to disclose on a timely basis any matters which may give rise to a conflict of interst, or which may otherwise prevent the board member from performing his or her duties in accordance whith applicable law and the conflict of interest policy. All conflict of interest transactions must be approved in accordance with the library's conflict of interest policy. From time to time, the board of directors shall take reasonable steps to assure that every director has read, understood, and agreed to comply with the policy, which may include the requirement that all directors sign a written statement acknowledging and agreeing to the policy.”

“The library's human resource committee does periodic research on compensation using federal statistical data for maine libraries and maine municipal association documentation of local compensation of library directors.”

“The treasurer position may be a paid position in which case the board sets the compensation. The treasurer is not a voting member of the board.”

“The library makes available to the public upon request its governing documents, conflict of interest policy, and financial statements.”

“Despite the pandemic and the fact that the library was closed to the public for over three months, 72 regular volunteers provide approximately 49 hours per week of service to the topsham public library for a total of 3,528 hours. In april, 2020, volunteer service was valued at 27.20 by the independent sector. The total based on this figure is 69,251. (http://www.independentsector.org/volunteer_time) it is interesting to note that board members provided 17.5 hours per week of this service. The friends of the topsham public library offer support in the form of an annual book sale and memberships; the proceeds of which are used to provide programming for the library for all ages. Due to the pandemic our fall 2020 book sale was cancelled. The friends usually pay program costs either directly or reimburse the library for programs. In fy 20, the amount of support from the friends came to 7,253.00 we received 5,000 in grants from the helen clay frick foundation. In-kind donations from businesses, (the cryer, shines and jecker, keith spiro media) and individuals totaled 13,025.”

“Line 1a - the town of topsham prepares and files all necessary forms 1099 using the town's ein. Line 2a - the town of topsham prepares and files all necessary employee wage reports using the town's ein.”

“Change in value of beneficial interest in perpetual trust -9,674”