Civic Intelligence

Topsham Public Library

990 • Fiscal year 2019 • EIN 01-0268926

Jul 01, 2018 to Jun 30, 2019 • Filed on Jan 18, 2020

25 Foreside RoadTopsham, ME 04086

(207) 725-1727

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

38th percentile

0.03x

Higher debt load relative to assets than 38% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2019

Liabilities / Revenue

40th percentile

0.05x

Higher debt load relative to revenue than 40% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2019

Net Margin

45th percentile

1.5%

Higher net margin than 45% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2019

Top Officer Pay

65th percentile

$92,127

Higher top officer pay than 65% of similar nonprofits.

Top officer pay equals 11.8% of source-year revenue.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2019

Asset Growth

53rd percentile

3.9%

Faster asset growth than 53% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2018 to 2019

Revenue Growth

5th percentile

-47%

Faster revenue growth than 5% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2018 to 2019

Assets

Up

$1,215,977

Up $45,629 (+3.9%) from 2018

Net Assets

Up

$1,176,557

Up $32,806 (+2.9%) from 2018

Liabilities

Up

$39,420

Up $12,823 (+48%) from 2018

Revenue

Down

$780,907

Down $702,934 (-47%) from 2018

Expenses

Up

$769,016

Up $62,463 (+8.8%) from 2018

Net Income

Down

$11,891

Down $765,397 (-98%) from 2018

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$2.0M$1.5M$1.0M$500K$0Assets 2011: $287,671Liabilities 2011: $0Net Assets 2011: $287,6712011Assets 2012: $277,814Liabilities 2012: $3,250Net Assets 2012: $274,5642012Assets 2013: $334,058Liabilities 2013: $475Net Assets 2013: $333,5832013Assets 2014: $350,312Liabilities 2014: $10,166Net Assets 2014: $340,1462014Assets 2015: $395,621Liabilities 2015: $29,635Net Assets 2015: $365,9862015Assets 2016: $381,733Liabilities 2016: $22,777Net Assets 2016: $358,9562016Assets 2017: $377,147Liabilities 2017: $21,921Net Assets 2017: $355,2262017Assets 2018: $1,170,348Liabilities 2018: $26,597Net Assets 2018: $1,143,7512018Assets 2019: $1,215,977Liabilities 2019: $39,420Net Assets 2019: $1,176,5572019Assets 2020: $1,261,497Liabilities 2020: $134,565Net Assets 2020: $1,126,9322020Assets 2021: $1,763,633Liabilities 2021: $28,315Net Assets 2021: $1,735,3182021Assets 2022: $1,623,953Liabilities 2022: $23,892Net Assets 2022: $1,600,0612022Assets 2023: $1,641,259Liabilities 2023: $37,629Net Assets 2023: $1,603,6302023Assets 2024: $1,715,609Liabilities 2024: $26,071Net Assets 2024: $1,689,5382024

Highlighted filing

2019

Assets$1,215,977
Liabilities$39,420
Net Assets$1,176,557

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$1.5M$1.0M$500K$0-$500KExpenses 2011: $421,5882011Expenses 2012: $433,8242012Revenue 2013: $482,758Expenses 2013: $438,784Net Income 2013: $43,9742013Revenue 2014: $461,281Expenses 2014: $478,369Net Income 2014: -$17,0882014Revenue 2015: $526,988Expenses 2015: $499,825Net Income 2015: $27,1632015Revenue 2016: $569,852Expenses 2016: $567,862Net Income 2016: $1,9902016Revenue 2017: $643,051Expenses 2017: $666,533Net Income 2017: -$23,4822017Revenue 2018: $1,483,841Expenses 2018: $706,553Net Income 2018: $777,2882018Revenue 2019: $780,907Expenses 2019: $769,016Net Income 2019: $11,8912019Revenue 2020: $799,423Expenses 2020: $839,374Net Income 2020: -$39,9512020Revenue 2021: $1,092,279Expenses 2021: $799,612Net Income 2021: $292,6672021Revenue 2022: $916,950Expenses 2022: $900,425Net Income 2022: $16,5252022Revenue 2023: $902,976Expenses 2023: $923,092Net Income 2023: -$20,1162023Revenue 2024: $969,920Expenses 2024: $950,394Net Income 2024: $19,5262024

Highlighted filing

2019

Revenue$780,907
Expenses$769,016
Net Income$11,891
Jump To
Filing Snapshot
Filing Period
Jul 1, 2018 to Jun 30, 2019
Signed
Jan 18, 2020
Return Version
2018v3.2
Gross Receipts
$780,907
Mission and Program Overview

Mission

PUBLIC LIBRARY

Balance Sheet Detail
LineBeginningEndChange
Assets
Cash and Non-Interest-Bearing Accounts$565,431$82,148▼ $483,283
Land, Buildings, and Equipment, Net$79,735$64,485▼ $15,250
Pledges and Grants Receivable$262,968$14,087▼ $248,881
Savings and Temporary Cash Investments$7,763$7,779▲ $16
Prepaid Expenses and Deferred Charges-$3,411-
Accounts Receivable$1,000--
Total Assets$1,170,348$1,215,977▲ $45,629
Other Assets Total$253,451$1,044,067▲ $790,616
Liabilities
Other Liabilities$24,768$22,308▼ $2,460
Accounts Payable and Accrued Expenses$1,829$17,112▲ $15,283
Total Liabilities$26,597$39,420▲ $12,823
Net Assets / Fund Balance
Temporarily Rstr Net Assets$10,484$1,043,640▲ $1,033,156
Permanently Rstr Net Assets$247,144--
Unrestricted Net Assets$886,123$132,917▼ $753,206
Total Net Assets Fund Balance$1,143,751$1,176,557▲ $32,806
Total Liabilities and Net Assets / Fund Balance$1,170,348$1,215,977▲ $45,629

Asset Categories

AssetBook ValueDepreciationBasis
Equipment$32,977$193,565$226,542
Buildings$31,508$12,575$44,083
Other Assets Org$7,611--
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Susan PreeceExec. DirectorFT$81,902$10,225$92,127
Irene MartinTreasurer-$3,000-$3,000

Board Members and Trustees

NameTitle
Larry FitchPresident
Anne EustisTrustee
Anne MacriTrustee
Hahna PattersonTrustee
Helen KincaidTrustee
Jerry DavisTrustee
Jim DemosthenesTrustee
Joe TraftonTrustee
Kevin CurninTrustee
Megan TherriaultTrustee
Owen YabsiraTrustee
Jennifer EckerSecretary
Diane HenderVice Preside
Revenue and Support

Revenue Composition

Contributions and Grants
$764,112
Program Service Revenue
$16,115
Investment Income
$38
Other Revenue
$642
All Other Contributions
$128,750
Change in Net Assets
$11,891

Audited Revenue Reconciliation

Revenue per Audited Statements
$780,907
Revenue Not Reported on Form 990
$97,987
Total Revenue per Audited Statements
$878,894
Total Revenue per Form 990
$780,907
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$576,289
Other Expenses$192,727
Total Fundraising Expense$40,100
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$275,956$75,455$25,865$377,276
Current Officers, Directors, Trustees, and Key Employees$92,127$3,000-$95,127
Other Employee Benefits$43,326$11,840$4,033$59,199
Occupancy$37,419--$37,419
Payroll Taxes$28,003$5,960$2,001$35,964
Office Expenses$15,349$4,131$940$20,420
Depreciation Depletion$15,251--$15,251
Conferences and Meetings$13,243--$13,243
Advertising$8,973--$8,973
Pension Plan Contributions$6,978$1,745-$8,723
Insurance$4,283$2,856-$7,139
Fees for Services Accounting-$4,786-$4,786
Fees for Services Legal-$4,573-$4,573
Other Expenses$10,178-$2,677$2,677
All Other Expenses$2,597--$2,597
Fees for Services Other$546-$850$1,396
Interest-$447-$447
Travel$62$42-$104
Total Functional Expenses$614,081$114,835$40,100$769,016

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$846,088
Expenses per Audited Statements$769,016
Total Expenses per Form 990$769,016
Expenses Not Reported on Form 990$77,072
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Capital Lease$14,697
Hra Accrued Liability$7,611
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 11B

The board of trustees meets and reviews the audited financial statements and form 990 before the form 990 is filed.

Form 990, Page 6, Part VI, Line 12C

It is the responsibility of each board member to disclose on a timely basis any matters which may give rise to a conflict of interst, or which may otherwise prevent the board member from performing his or her duties in accordance whith applicable law and the conflict of interest policy. All conflict of interest transactions must be approved in accordance with the library's conflict of interest policy. From time to time, the board of directors shall take reasonable steps to assure that every director has read, understood, and agreed to comply with the policy, which may include the requirement that all directors sign a written statement acknowledging and agreeing to the policy.

Form 990, Page 6, Part VI, Line 15A

The library's human resource committee does periodic research on compensation using federal statistical data for maine libraries and maine municipal association documentation of local compensation of library directors.

Form 990, Page 6, Part VI, Line 15B

The treasurer position may be a paid position in which case the board sets the compensation. The treasurer is not a voting member of the board.

Form 990, Page 6, Part VI, Line 19

The library makes available to the public upon request its governing documents, conflict of interest policy, and financial statements.

Filing and Contact Details

Filer

Filer Name
Topsham Public Library
EIN
01-0268926
Phone
2077251727
Address
25 FORESIDE ROAD, TOPSHAM, ME 04086

Signing Officer

Name
Susan Preece
Title
Exec. Director
Phone
2077251727
Signed
2020-01-18

Organization Details

Principal Officer
Susan Preece
Formed
1939
Legal Domicile
Me
Voting Board Members
13
Independent Board Members
13
Employees
0
Volunteers
117

Preparer

Firm
Smith & Associates Cpas
Address
500 US ROUTE 1 STE 102, YARMOUTH, ME 04096-6817
Preparer
Amanda Schultz Brown CPA
Phone
2078468881
Supplemental Narrative

Additional Explanations

Form 990, Page 1, Part I, Line 6

Regular volunteers provided approximately 67.5 hours per week of service to the topsham public library for a total of 3,509 hours during the fiscal year ended june 30, 2019. In 2019, volunteer service was valued at 25.43 per hour by the independent sector. The total value of donated volunteer hours based on this figure is 89,234. The friends of the topsham public library offer support in the form of an annual books sale the proceeds of which are used to provide programming for the library for all ages.in fiscal year 2019, the amount of support from the friends came to 11,437. Individuals and local organizations have also provided umreimbursed library programming over the course of fiscal year 2019. These programs have been lectures, artist talks, poetry readings, knitting group,etc. And have an estimated value of 10,900.

Form 990, Part V

Line 1a - the town of topsham prepares and files all necessary forms 1099 using the town's ein. Line 2a - the town of topsham prepares and files all necessary employee wage reports using the town's ein.

Form 990, Part XI, Line 9

Change in value of beneficial interest in perpetual trust 20,915

Financial Statement Notes

Schedule D, Page 3, Part X

The library adopted the recognition requirements for uncertain income tax positions as required by generally accepted accounting principles. Income tax benefits are recognized for income tax positions taken or expected to be taken in a tax return, only when it is determined that the income tax position will more-likely-than-not be sustained upon examination by taxing authorities. It is the opinion of management that the library had no uncertain tax positions that qualify for recognition or disclosure in the financial statements.

Schedule D, Page 4, Part XI, Line 2D

Change in value of beneficial interest in perpetual trust 20,915

Raw XML AppendixShowing 400 of 517 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/OtherExpensesGrp/Desc0BOOKS & VIDEOS
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IRS990/OtherExpensesGrp/TotalAmt23734
IRS990/OtherExpensesGrp/TotalAmt32677
IRS990/OtherLiabilitiesGrp/BOYAmt024768
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IRS990/OtherRevenueMiscGrp/BusinessCd0900099
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IRS990/PayrollTaxesGrp/ProgramServicesAmt028003
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IRS990/PrincipalOfficerNm0SUSAN PREECE
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IRS990/ProgramServiceRevenueGrp/Desc0FINES & FEES
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IRS990/PYSalariesCompEmpBnftPaidAmt0537103
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IRS990/PYTotalRevenueAmt01483841
IRS990/QuidProQuoContributionsInd0false
IRS990/RcvFndsToPayPrsnlBnftCntrctInd0false
IRS990/ReconcilationRevenueExpnssAmt011891
IRS990/RegularMonitoringEnfrcInd0true
IRS990/RelatedEntityInd0false
IRS990/RelatedOrganizationCtrlEntInd0false
IRS990/ReportInvestmentsOtherSecInd0false
IRS990/ReportLandBuildingEquipmentInd0true
IRS990/ReportOtherAssetsInd0true
IRS990/ReportOtherLiabilitiesInd0true
IRS990/ReportProgramRelatedInvstInd0false
IRS990/RevenueAmt016115
IRS990/SavingsAndTempCashInvstGrp/BOYAmt07763
IRS990/SavingsAndTempCashInvstGrp/EOYAmt07779
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IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus3YearsAmt0133526
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus4YearsAmt0100779
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IRS990ScheduleA/PublicSupportPY170Pct00.83320
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IRS990ScheduleA/SubstantialContributorsTotAmt0698349
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IRS990ScheduleD/FootnoteTextInd0X
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IRS990ScheduleD/OtherAssetsOrgGrp/Desc0BENEFICIAL INTEREST IN TRUST
IRS990ScheduleD/OtherAssetsOrgGrp/Desc1HRA FUNDS DUE FROM TOWN
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Amt014697
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Amt17611
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc0CAPITAL LEASE
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc1HRA ACCRUED LIABILITY
IRS990ScheduleD/OtherRevenueAmt020915
IRS990ScheduleD/RevenueNotReportedAmt097987
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IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt0THE LIBRARY ADOPTED THE RECOGNITION REQUIREMENTS FOR UNCERTAIN INCOME TAX POSITIONS AS REQUIRED BY GENERALLY ACCEPTED ACCOUNTING PRINCIPLES. INCOME TAX BENEFITS ARE RECOGNIZED FOR INCOME TAX POSITIONS TAKEN OR EXPECTED TO BE TAKEN IN A TAX RETURN, ONLY WHEN IT IS DETERMINED THAT THE INCOME TAX POSITION WILL MORE-LIKELY-THAN-NOT BE SUSTAINED UPON EXAMINATION BY TAXING AUTHORITIES. IT IS THE OPINION OF MANAGEMENT THAT THE LIBRARY HAD NO UNCERTAIN TAX POSITIONS THAT QUALIFY FOR RECOGNITION OR DISCLOSURE IN THE FINANCIAL STATEMENTS.
IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt1CHANGE IN VALUE OF BENEFICIAL INTEREST IN PERPETUAL TRUST 20,915
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc0SCHEDULE D, PAGE 3, PART X
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc1SCHEDULE D, PAGE 4, PART XI, LINE 2D

Document Assets

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Filings

Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Detailed filing. Detailed filing data is available for this year.$1.72$0.03$1.69$0.97$0.95$0.02
2023Detailed filing. Detailed filing data is available for this year.$1.64$0.04$1.60$0.90$0.92$0.02
2022Detailed filing. Detailed filing data is available for this year.$1.62$0.02$1.60$0.92$0.90$0.02
2021Detailed filing. Detailed filing data is available for this year.$1.76$0.03$1.74$1.09$0.80$0.29
2020Detailed filing. Detailed filing data is available for this year.$1.26$0.13$1.13$0.80$0.84$0.04
2019Detailed filing. Detailed filing data is available for this year.$1.22$0.04$1.18$0.78$0.77$0.01
2018Detailed filing. Detailed filing data is available for this year.$1.17$0.03$1.14$1.48$0.71$0.78
2017Detailed filing. Detailed filing data is available for this year.$0.38$0.02$0.36$0.64$0.67$0.02
2016Detailed filing. Detailed filing data is available for this year.$0.38$0.02$0.36$0.57$0.57$0.00
2015Detailed filing. Detailed filing data is available for this year.$0.40$0.03$0.37$0.53$0.50$0.03
2014Detailed filing. Detailed filing data is available for this year.$0.35$0.01$0.34$0.46$0.48$0.02
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.33$0.00$0.33$0.48$0.44$0.04
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.28$0.00$0.27$0.43
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.29$0.00$0.29$0.42