National Contract Management Association

“Classes of membership are as follows: regular member, retired member, corporate group member, student member, new professional member, and pro vita member. All individual members have the right to vote at chapter and national level and to hold any elective office.”

“Individual members of the assocaition entitled by the bylaws to vote shall do so individually only if active and in good standing in accordnace with the procedures prescribed in the bylaws and association polices adopted by the board. The members may cast votes for the number of candidates equal to the number of openings in any given year, but cumulative voting is not allowed. All individual members of all classes have the right to one vote at chapter level and rights are equal for all classes of members.”

“In the case of dissolution of the association only. In such a case a proposal shall be presented to the association membership for ratification by an affirmative vote of more than two thirds of all votes cast by the members at a membership meeting where a quorum exists (one tenth of the total number of members).”

“A draft form 990 will be distributed to the board of directors for their review prior to filing. A presentation will be given by mcgladrey (tax advisors) on the form 990 followed by a question and answer session at the november 2, 2014 board meeting. The cfo reviews the form 990 in detail and an overview is done by the executive director.”

“The conflict of interest policy is required to be signed annualy by all board members. Any conflict or potential conflict is required to be disclosed to the president in writing via the executive director.”

“Executive director - the executive committee determines the compensation of the executive director based on comparability data and input from other board members. Comparability data used includes surveys of not for profit executive director salaries. The process is documented in the form of an e-mail from the past president of the board to the executive director and the chief financial officer. Officers/key employees - their compensation is determined by the executive director based on comparability data, performance, and meeting of goals/objectives. This information is available for review by the president, president-elect, and past president. Comaprabilty data used includes washington dc salary data and the survey data of national recruiting firms.”

“Financial statements held at ncma hq are available for inspection by the public at all times. Other documents may be reviewed by members in good standing and some of these documents are available on the ncma website and therefore available for public viewing.”

“Ncma has an audit commitiee that assumes responsibility for oversight of the audit of the part xii, line financial statements and selection of an independent auditor.”