Greater Yellowstone Coalition

“The audit committee reviews and approves the form 990. The audit committee chair then reports to the board of directors. Upon approval by the board, the form 990 is signed by an officer of the corporation and filed with the irs.”

“The organization's policies include conflict of interest specific policies for board members, staff and volunteers. New board members are provided with conflict of interest documents during a board orientation session. In addition, all board members are annually provided with a memo explaining the organizations conflict of interest policy along with a form which they sign acknowledging they have read the provisions, that they have an affirmative duty to disclose to the appropriate gyc board and/or staff should they become aware of any activity or interest which represents a material or perceived conflict of interest in their role with the organization and to list their known conflicts or potential conflicts or to state that there is no conflict at the time. The memo includes several questions to provide answers needed for the irs form 990, and space is provided on the memo form to disclose possible conflicts.upon hire all new employees are given a copy of the personnel policies and practice document. They sign a statement acknowledging they have read and understand them. When any changes are made to the personnel policies and practices document (which is reviewed periodicaly). All employees are given a copy of these documents and the changes are reviewed with them.”

“Compensation review and approval process - executive director - the board executive committee meets at least annually in executive session to review the executive director's performance, salary and benefits, and makes recommendations for any changes to the full board of directors for their approval in an executive session. In doing so, the committee considers data from current compensation surveys compiled by independent firms, and data for comparable positions with other similar organizations. Compensation studies are performed every 2 or 3 years. The board's decision is documented in general in minutes of their meeting, and in detail in a confidential memo to the executive director's personnel file, which is given to the finance manager for implementation and filing. Included in the documentation are the terms of the compensation arrangement; the date approved, the names of the board members who were present during the discussion and who voted on it, and the data relied upon in making the decision.”

“The organization makes its governing documents and financial statements available to the public upon request in the form of electronic pdf copies or hard copy. In addition, the irs determination letter, audited financial statements and forms 990 are posted on the organization's web site.”