American Statistical Association

“The executive committee is empowered to act for the board of directors when action is required, a mail ballot is not feasible, and, in the judgment of the president, such action is necessary. An affirmative vote of all but one of the executive committee members is required for this procedure. The board of directors shall be sent notification within seven days of such an action.”

“The organization has two classes of members: full and organizational. A full member is an individual interested in the objectives of the association or an individual representing an organizational member. A full member enjoys all of the privileges of full membership, as provided in the constitution and by-laws, including voting for and holding office. An organizational member is an institution, corporation, or other organization interested in the objectives of the association.”

“All full members can vote for members of the board and on amendments to the asa constitution and by-laws.”

“Amendments to the by-laws and constitution require a vote of the members.”

“A copy of the final return will be distributed to the board electronically. Staff are available to answer questions should they arise.”

“The board members sign a conflict of interest form each year. The policy/form asks them to disclose potential conflicts. If any are noted through this process, or by other means, appropriate action is taken. Board members are required to disclose conflicts to the board.”

“The management review committee evaluates and assesses both the performance and the compensation of the executive director annually during the june meeting of the board of directors. A written evaluation is given to the executive director and a separate, confidential report is given to the board of directors. Upon the conclusion of the evaluation, the management review committee determines possible changes in the compensation, benefits, and job elements of the executive director for the next contract year. The current executive director's contract year begins on august 15th. 1. Annually the management review committee of the board of directors reviews the contract, position description, performance, and current compensation of the executive director. 2. The committee is composed of the president, who acts as chair, the president-elect and the past president of the american statistical association (asa). 3. Each member of the management review committee of the board of directors has read and signed a conflict of interest agreement with the asa. 4. Prior to approving the compensation of the executive director for the upcoming year, sources of data that are available at the time are used to determine comparable, reasonable compensation. Those sources of data may include: -greater washington area association compensation & benefits study -the salary survey of dc area non profits -council of engineering and scientific society executives compensation survey report 5. Upon the conclusion of the evaluation, the management review committee determines possible changes in the compensation, benefits, and job elements of the executive director for the next contract year. They approve in advance the compensation arrangement of the executive director for the upcoming year. 6. As the committee makes each determination, it documents the basis for each decision. Documentation of the annual review of the executive director's contract, position description, performance, and current compensation. Members of the management review committee of the board of directors present and voting. Copies of the conflict of interest agreement signed by the members of the committee. Copies of the executive director's: -contract -position description -performance evaluation (prior year and current) copies of the comparability data used such as: -greater washington area association compensation & benefits study -the salary survey of dc non profits -council of engineering and scientific society executives compensation survey report changes made to the executive director's contract, position description, and compensation including the basis for the changes. The date these changes were approved by the committee.”

“Governing documents: constitution and bylaws are posted on our website. Conflict of interest policy and the other documents are available upon request for the same period of disclosure as set forth in section 6104(d). Financial statements: published in our members newsletter and posted on our website.”

“The process for overseeing the audit of the financial statements and selection of an independent accountant that audited the financial statements has been consistent with prior years.”