Civic Intelligence

Letterform Archive

990 • Fiscal year 2020 • EIN 46-5519311

Jan 01, 2020 to Dec 31, 2020 • Filed on Nov 15, 2021

Organization Profilewww.letterformarchive.org

View Organization Page

2339 Third St Floor 4RSan Francisco, CA 94107

(415) 802-7485

Siviq Scores

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Balance Sheet

Assets

Up

$2,745,633

Up $931,659 (+51%) from 2019

Net Assets

Up

$2,147,940

Up $496,375 (+30%) from 2019

Liabilities

Up

$597,693

Up $435,284 (+268%) from 2019

Revenue And Expenses

Revenue

Up

$2,431,248

Up $518,398 (+27%) from 2019

Expenses

Up

$1,936,657

Up $344,052 (+22%) from 2019

Net Income

Up

$494,591

Up $174,346 (+54%) from 2019

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$10M$5.0M$0Assets 2016: $802,611Liabilities 2016: $3,615Net Assets 2016: $798,9962016Assets 2017: $1,309,222Liabilities 2017: $181,050Net Assets 2017: $1,128,1722017Assets 2018: $1,417,682Liabilities 2018: $67,409Net Assets 2018: $1,350,2732018Assets 2019: $1,813,974Liabilities 2019: $162,409Net Assets 2019: $1,651,5652019Assets 2020: $2,745,633Liabilities 2020: $597,693Net Assets 2020: $2,147,9402020Assets 2020: $4,382,863Liabilities 2020: $2,110,050Net Assets 2020: $2,272,8132020Assets 2021: $5,977,928Liabilities 2021: $2,289,650Net Assets 2021: $3,688,2782021Assets 2022: $6,771,906Liabilities 2022: $2,464,622Net Assets 2022: $4,307,2842022Assets 2023: $7,922,848Liabilities 2023: $2,353,429Net Assets 2023: $5,569,4192023Assets 2024: $8,081,976Liabilities 2024: $2,084,466Net Assets 2024: $5,997,5102024

Highlighted filing

2020

Assets$2,745,633
Liabilities$597,693
Net Assets$2,147,940
Open 2020 Filing

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$6.0M$4.0M$2.0M$0Revenue 2016: $1,868,955Expenses 2016: $710,776Net Income 2016: $1,158,1792016Revenue 2017: $1,345,511Expenses 2017: $1,016,335Net Income 2017: $329,1762017Revenue 2018: $1,524,286Expenses 2018: $1,291,568Net Income 2018: $232,7182018Revenue 2019: $1,912,850Expenses 2019: $1,592,605Net Income 2019: $320,2452019Revenue 2020: $2,431,248Expenses 2020: $1,936,657Net Income 2020: $494,5912020Revenue 2020: $2,519,122Expenses 2020: $1,897,875Net Income 2020: $621,2472020Revenue 2021: $3,956,393Expenses 2021: $2,540,928Net Income 2021: $1,415,4652021Revenue 2022: $3,772,905Expenses 2022: $3,153,899Net Income 2022: $619,0062022Revenue 2023: $5,151,522Expenses 2023: $3,799,950Net Income 2023: $1,351,5722023Revenue 2024: $4,381,456Expenses 2024: $3,881,300Net Income 2024: $500,1562024

Highlighted filing

2020

Revenue$2,431,248
Expenses$1,936,657
Net Income$494,591
Open 2020 Filing
Jump To
Filing Snapshot
Filing Period
Jan 1, 2020 to Dec 31, 2020
Signed
Nov 15, 2021
Return Version
2020v4.0
Gross Receipts
$2,431,248
Mission and Program Overview

Mission

We hold physical and digital artifacts in a variety of formats, including books, periodicals, posters, sketches, original art for reproduction, and related ephemera, as well as a robust reference library.

To inspire and educate designers, students and admirers of graphic design, letters, typography, and calligraphy.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$388,960$875,974▲ $487,014
Cash and Non-Interest-Bearing Accounts$117,430$273,013▲ $155,583
Prepaid Expenses and Deferred Charges$162,755$172,450▲ $9,695
Accounts Receivable-$25-
Savings and Temporary Cash Investments-$0-
Other Notes and Loans Receivable, Net-$0-
Pledges and Grants Receivable-$0-
Receivable From Disqualified Prsn-$0-
Receivables From Officers Etc-$0-
Investments Other Securities-$0-
Investments Program Related-$0-
Investments in Publicly Traded Securities-$0-
Intangible Assets-$0-
Inventories for Sale or Use-$0-
Total Assets$1,813,974$2,745,633▲ $931,659
Other Assets Total$1,144,829$1,424,171▲ $279,342
Liabilities
Unsecured Notes Loans Payable-$176,016-
Mortgage Notes Payable Secured by Investment Property-$150,000-
Deferred Revenue$147,112$133,659▼ $13,453
Accounts Payable and Accrued Expenses$15,297$126,767▲ $111,470
Other Liabilities-$11,251-
Total Liabilities$162,409$597,693▲ $435,284
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$1,651,565$2,147,940▲ $496,375
Total Net Assets Fund Balance$1,651,565$2,147,940▲ $496,375
Total Liabilities and Net Assets / Fund Balance$1,813,974$2,745,633▲ $931,659

Asset Categories

AssetBook ValueDepreciationBasis
Leasehold Improvements$809,523$141,215$950,738
Equipment$17,624$170,000$187,624
Other Land Buildings$48,827$80,000$128,827
Other Assets Org$1,424,171--
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Johnny Avots-SmithCFOFT$103,947$1,857$105,804

Board Members and Trustees

NameTitle
Karl HellmanChairman
Rob SaundersPresident & ED
Alejandro ChavettaDirector
Christopher SlyeDirector
Jennifer MorlaDirector
Leila WeefurDirector
Louise SandhausDirector
Revenue and Support

Revenue Composition

Contributions and Grants
$2,166,971
Program Service Revenue
$264,197
Investment Income
$80
Other Revenue
$0
All Other Contributions
$2,166,971
Change in Net Assets
$494,591

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
No
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Other Non Cash Contri Table25$110,000Fair Market Value (FMV)
Other Non Cash Contri Table20$87,115Fair Market Value (FMV)
Total Noncash Contributions45$197,115-

Audited Revenue Reconciliation

Revenue per Audited Statements
$2,431,248
Total Revenue per Audited Statements
$2,431,248
Total Revenue per Form 990
$2,431,248
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$1,069,785
Other Expenses$866,872
Total Fundraising Expense$110,452
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$562,321$191,408$55,949$809,678
Occupancy$177,801$60,521$17,691$256,013
Fees for Services Other$180,586--$180,586
Depreciation Depletion$108,998$37,102$10,845$156,945
Current Officers, Directors, Trustees, and Key Employees$72,191$24,573$7,183$103,947
Other Employee Benefits$56,868$19,357$5,658$81,883
Payroll Taxes$51,585$17,559$5,133$74,277
Information Technology$30,664$10,438$3,051$44,153
Fees for Services Accounting-$26,972-$26,972
Insurance$14,682$4,997$1,461$21,140
Fees for Services Legal$7,576$2,579$754$10,909
All Other Expenses$7,908$1,275$372$9,555
Other Expenses$5,937$2,021$591$8,549
Office Expenses$5,856$1,993$583$8,432
Travel$2,115$720$210$3,045
Interest-$2,805-$2,805
Advertising$850--$850
Total Functional Expenses$1,405,693$420,512$110,452$1,936,657

Audited Expense Reconciliation

Line ItemAmount
Expenses per Audited Statements$1,936,657
Total Expenses per Audited Statements$1,936,657
Total Expenses per Form 990$1,936,657
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Loans and Receivables

Line ItemBeginningEndChange
Receivables from Disqualified Persons-$0-
Receivables from Officers, Directors, Trustees, and Key Employees-$0-
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Accrued payroll liabilities$8,447
Accrued interest$2,804
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
No
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Line 11B: Form 990 Review Process

“Form 990 is prepared by an outside tax professional. The form is then reviewed bythe organization's management and a member of the board of directors. After a full review, the final version of the tax return is provided to all members of the organization's voting body. A representative of management authorizes the final form 990 which is then e-filed with the internal revenue service.”

Form 990, Part VI, Line 12C: Explanation of Monitoring and Enforcement of Conflicts

“Members of the board of directors review all potential conflicts of interest atperiodially. Executive personnel and board members are required to disclose potential conflicts and any related party affiliations. The organization seeks full transparency on all relationships. Any potential conflicts (in fact or appearance) are discussed openly and resolved in accordance with the organization's policies and procedures.”

Form 990, Part VI, Line 15A: Compensation Review & Approval Process - CEO, Top Management

“Members of the board of directors review the compensation of all high-level personnel periodically in accordance with irs rules and regulations. Efforts are made to secure compensation data from industry sources in order to determine competitiveness and appropriateness of salaries. Every effort is made to ensure that the process is thorough and transparent in accordance with irs guidelines and the organization's policies and procedures.”

Form 990, Part VI, Line 15B: Compensation Review and Approval Process for Officers and Key Employees

“Compensation of other hpersonnel is reviewed periodically by members of management. Efforts are made to secure compensation data from industry sources in order to determine competitiveness and appropriateness of salaries and all related benefits. All decisions are then documented in personnel files.”

Form 990, Part VI, Line 19: Other Organization Documents Publicly Available

“All of the organization's governing documents, financial statements and other legalfilings are maintained in a secure environment and held available for inspection bytax authorities and the general public. Tax returns are posted annually towww.guidestar.org and are also available by request from the organization's office.”

Filing and Contact Details

Filer

Filer Name
Letterform Archive
EIN
46-5519311
Phone
4158027485
Address
2339 Third St Floor 4R, San Francisco, CA 94107

Signing Officer

Name
Rob Saunders
Title
President & E.D.
Phone
4158027485
Signed
2021-11-15
Discuss with paid preparer
Yes

Organization Details

Formed
2014
Legal Domicile
CA
Voting Board Members
7
Independent Board Members
7
Employees
24
Volunteers
30

Preparer

Firm
Regalia & Associates Cpas
Address
103 TOWN COUNTRY DR STE K, DANVILLE, CA 94526
Preparer
Douglas W Regalia
Phone
9253140390
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IRS990/ProgSrvcAccomActy2Grp/Desc0In addition to hosting visits and public events, the Archive serves a global community through social media, state-of-the-art photography, and publications. We offer courses and workshops in type design, calligraphy, and typography. We also curate exhibitions of our holdings, organize lectures by visiting artists and designers, and host salons and receptions to showcase collections or celebrate out-of-town guests.The Archive is located on Ramaytush Ohlone land in the Dogpatch neighborhood of San Francisco.
IRS990/ProgSrvcAccomActy3Grp/Desc0We hold physical and digital artifacts in a variety of formats, including books, periodicals, posters, sketches, original art for reproduction, and related ephemera, as well as a robust reference library. Together, these works chronicle the history of written communication, from the invention of writing and medieval manuscripts to modernism, the age of print to the present explosion of digital type.
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IRS990ScheduleA/FactsAndCircumstancesTestTxt0Prior Year Facts and Circumstances: As a nonprofit organization, Letterform Archive must be able to demonstrate that it "normally" receives at least 33 1/3% of its support from the general public. In calculating this support test, Form 990 Schedule A reflects a support percentage of a little more than 21% for the year ended December 31, 2019. Letterform Archive believes that other factors provide sufficient evidence that the organization is a valid publicly supported nonprofit charity. The other test is a facts and circumstances test. Under this test, the organization is treated as publicly supported if it normally receives a substantial part of its support from governmental units, from direct or indirect contributions from the general public, and if it is organized and operated to attract new and additional public or governmental support on a continuous basis [Reg. Section 1.170A-9(e)(3)]. The organization will be treated as normally receiving substantial public support if at least 10 percent of the total support normally received by the organization is governmental or public support [Reg. Section 1.170A-9(e)(3)(i)]. An organization meets the requirement of attracting new and additional public or governmental support if it maintains a continuous and bona fide program for soliciting funds from the general public or it carries on activities designed to attract support from governmental units, churches, educational organizations, or other publicly supported charitable or cultural organizations [Reg. Section 1.170A-9(e)(3)(ii)].Letterform Archive has an active ongoing campaign to secure funds from a variety of third-party sources. Various staff members work diligently to solicit funds from foundations and corporate entities. Prior contributors are added to the organization's donor database and follow up contact is made through a combination of mailings and e-mails. Letterform Archive has a diverse Board of Directors, with representatives from a variety of backgrounds providing guidance, support and foresight.For these reasons, Letterform Archive has demonstrated that it satisfies Internal Revenue Service regulations to be classified as a publicly supported exempt organization.
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IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0FORM 990 IS PREPARED BY AN OUTSIDE TAX PROFESSIONAL. THE FORM IS THEN REVIEWED BYTHE ORGANIZATION'S MANAGEMENT AND A MEMBER OF THE BOARD OF DIRECTORS. AFTER A FULL REVIEW, THE FINAL VERSION OF THE TAX RETURN IS PROVIDED TO ALL MEMBERS OF THE ORGANIZATION'S VOTING BODY. A REPRESENTATIVE OF MANAGEMENT AUTHORIZES THE FINAL FORM 990 WHICH IS THEN E-FILED WITH THE INTERNAL REVENUE SERVICE.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1MEMBERS OF THE BOARD OF DIRECTORS REVIEW ALL POTENTIAL CONFLICTS OF INTEREST ATPERIODIALLY. EXECUTIVE PERSONNEL AND BOARD MEMBERS ARE REQUIRED TO DISCLOSE POTENTIAL CONFLICTS AND ANY RELATED PARTY AFFILIATIONS. THE ORGANIZATION SEEKS FULL TRANSPARENCY ON ALL RELATIONSHIPS. ANY POTENTIAL CONFLICTS (IN FACT OR APPEARANCE) ARE DISCUSSED OPENLY AND RESOLVED IN ACCORDANCE WITH THE ORGANIZATION'S POLICIES AND PROCEDURES.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2MEMBERS OF THE BOARD OF DIRECTORS REVIEW THE COMPENSATION OF ALL HIGH-LEVEL PERSONNEL PERIODICALLY IN ACCORDANCE WITH IRS RULES AND REGULATIONS. EFFORTS ARE MADE TO SECURE COMPENSATION DATA FROM INDUSTRY SOURCES IN ORDER TO DETERMINE COMPETITIVENESS AND APPROPRIATENESS OF SALARIES. EVERY EFFORT IS MADE TO ENSURE THAT THE PROCESS IS THOROUGH AND TRANSPARENT IN ACCORDANCE WITH IRS GUIDELINES AND THE ORGANIZATION'S POLICIES AND PROCEDURES.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt3COMPENSATION OF OTHER HPERSONNEL IS REVIEWED PERIODICALLY BY MEMBERS OF MANAGEMENT. EFFORTS ARE MADE TO SECURE COMPENSATION DATA FROM INDUSTRY SOURCES IN ORDER TO DETERMINE COMPETITIVENESS AND APPROPRIATENESS OF SALARIES AND ALL RELATED BENEFITS. ALL DECISIONS ARE THEN DOCUMENTED IN PERSONNEL FILES.

Document Assets

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Filings

Displayed year

2020 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$2,745,633
Liabilities
$597,693
Net assets
$2,147,940
Revenue
$2,431,248
Expenses
$1,936,657
Net income
$494,591
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$8.08$2.08$6.00$4.38$3.88$0.50
2023Summary only. Only limited summary data is available for this year.$7.92$2.35$5.57$5.15$3.80$1.35
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$6.77$2.46$4.31$3.77$3.15$0.62
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$5.98$2.29$3.69$3.96$2.54$1.42
2020Facts available. Structured filing facts are available, but richer extracted sections are limited.$4.38$2.11$2.27$2.52$1.90$0.62
2020Detailed filing. Detailed filing data is available for this year.$2.75$0.60$2.15$2.43$1.94$0.49
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$1.81$0.16$1.65$1.91$1.59$0.32
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$1.42$0.07$1.35$1.52$1.29$0.23
2017Summary only. Only limited summary data is available for this year.$1.31$0.18$1.13$1.35$1.02$0.33
2016XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.80$0.00$0.80$1.87$0.71$1.16