Civic Intelligence

Letterform Archive

EIN 46-5519311 • 501(c)3 • San Francisco, CA

Profile

We hold physical and digital artifacts in a variety of formats, including books, periodicals, posters, sketches, original art for reproduction, and related ephemera, as well as a robust reference library.

2339 Third St Floor 4RSan Francisco, CA 94107

www.letterformarchive.org

Siviq Scores

Precomputed percentiles relative to similar nonprofits. These scores are descriptive rather than judgmental.

Liabilities / Assets

64th percentile

0.26x

Higher debt load relative to assets than 64% of similar nonprofits.

501(c)3 • $5M-$10M nonprofits • Source year 2024

Liabilities / Revenue

74th percentile

0.48x

Higher debt load relative to revenue than 74% of similar nonprofits.

501(c)3 • $5M-$10M nonprofits • Source year 2024

Net Margin

63rd percentile

11%

Higher net margin than 63% of similar nonprofits.

501(c)3 • $5M-$10M nonprofits • Source year 2024

Top Officer Pay

68th percentile

$165,387

Higher top officer pay than 68% of similar nonprofits.

Top officer pay equals 4.4% of source-year revenue.

501(c)3 • $5M-$10M nonprofits • Source year 2022

Asset Growth

41st percentile

2.0%

Faster asset growth than 41% of similar nonprofits.

501(c)3 • $5M-$10M nonprofits • Annualized from 2023 to 2024

Revenue Growth

17th percentile

-15%

Faster revenue growth than 17% of similar nonprofits.

501(c)3 • $5M-$10M nonprofits • Annualized from 2023 to 2024

Balance Sheet
Liabilities / Assets64th percentile

Assets

Up

$8,081,976

Up $159,128 (+2.0%) from 2023

Liabilities

Down

$2,084,466

Down $268,963 (-11%) from 2023

Net Assets

Up

$5,997,510

Up $428,091 (+7.7%) from 2023

Operations
Liabilities / Revenue74th percentileNet Margin63rd percentile

Revenue

Down

$4,381,456

Down $770,066 (-15%) from 2023

Expenses

Up

$3,881,300

Up $81,350 (+2.1%) from 2023

Net Income

Down

$500,156

Down $851,416 (-63%) from 2023

Trend Graphs

Balance Sheet Trend

Asset Growth41st percentile

Grouped bars show assets, liabilities, and net assets across loaded filings.

$10M$5.0M$0Assets 2016: $802,611Liabilities 2016: $3,615Net Assets 2016: $798,9962016Assets 2017: $1,309,222Liabilities 2017: $181,050Net Assets 2017: $1,128,1722017Assets 2018: $1,417,682Liabilities 2018: $67,409Net Assets 2018: $1,350,2732018Assets 2019: $1,813,974Liabilities 2019: $162,409Net Assets 2019: $1,651,5652019Assets 2020: $4,382,863Liabilities 2020: $2,110,050Net Assets 2020: $2,272,8132020Assets 2021: $5,977,928Liabilities 2021: $2,289,650Net Assets 2021: $3,688,2782021Assets 2022: $6,771,906Liabilities 2022: $2,464,622Net Assets 2022: $4,307,2842022Assets 2023: $7,922,848Liabilities 2023: $2,353,429Net Assets 2023: $5,569,4192023Assets 2024: $8,081,976Liabilities 2024: $2,084,466Net Assets 2024: $5,997,5102024

Highlighted filing

2024

Assets$8,081,976
Liabilities$2,084,466
Net Assets$5,997,510
Open 2024 Filing

Operations Trend

Revenue Growth17th percentile

Revenue, expenses, and net income by year, with the latest filing highlighted.

$6.0M$4.0M$2.0M$0Revenue 2016: $1,868,955Expenses 2016: $710,776Net Income 2016: $1,158,1792016Revenue 2017: $1,345,511Expenses 2017: $1,016,335Net Income 2017: $329,1762017Revenue 2018: $1,524,286Expenses 2018: $1,291,568Net Income 2018: $232,7182018Revenue 2019: $1,912,850Expenses 2019: $1,592,605Net Income 2019: $320,2452019Revenue 2020: $2,519,122Expenses 2020: $1,897,875Net Income 2020: $621,2472020Revenue 2021: $3,956,393Expenses 2021: $2,540,928Net Income 2021: $1,415,4652021Revenue 2022: $3,772,905Expenses 2022: $3,153,899Net Income 2022: $619,0062022Revenue 2023: $5,151,522Expenses 2023: $3,799,950Net Income 2023: $1,351,5722023Revenue 2024: $4,381,456Expenses 2024: $3,881,300Net Income 2024: $500,1562024

Highlighted filing

2024

Revenue$4,381,456
Expenses$3,881,300
Net Income$500,156
Open 2024 Filing

Filings

Most recent year

2024 • Form 990XML pending. An XML filing is linked for this year, but detailed extraction is still pending.

Open filing
Assets
$8,081,976
Liabilities
$2,084,466
Net assets
$5,997,510
Revenue
$4,381,456
Expenses
$3,881,300
Net income
$500,156
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$8.08$2.08$6.00$4.38$3.88$0.50
2023Summary only. Only limited summary data is available for this year.$7.92$2.35$5.57$5.15$3.80$1.35
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$6.77$2.46$4.31$3.77$3.15$0.62
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$5.98$2.29$3.69$3.96$2.54$1.42
2020Facts available. Structured filing facts are available, but richer extracted sections are limited.$4.38$2.11$2.27$2.52$1.90$0.62
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$1.81$0.16$1.65$1.91$1.59$0.32
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$1.42$0.07$1.35$1.52$1.29$0.23
2017Summary only. Only limited summary data is available for this year.$1.31$0.18$1.13$1.35$1.02$0.33
2016XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.80$0.00$0.80$1.87$0.71$1.16
Latest Detailed Filing

The latest 2024 filing currently has linked XML that has not been fully parsed yet. Showing the latest detailed filing from 2022 below.

Jump To
Filing Snapshot
Filing Period
Jan 1, 2022 to Dec 31, 2022
Signed
Nov 13, 2023
Return Version
2022v5.0
Gross Receipts
$3,782,904
Mission and Program Overview

Mission

We hold physical and digital artifacts in a variety of formats, including books, periodicals, posters, sketches, original art for reproduction, and related ephemera, as well as a robust reference library.

To inspire and educate designers, students and admirers of graphic design, letters, typography, and calligraphy.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$1,084,339$932,676▼ $151,663
Prepaid Expenses and Deferred Charges$190,090$368,726▲ $178,636
Cash and Non-Interest-Bearing Accounts$424,638$216,764▼ $207,874
Inventories for Sale or Use$44,695$44,695→ $0
Accounts Receivable$35$17,695▲ $17,660
Savings and Temporary Cash Investments-$0-
Other Notes and Loans Receivable, Net-$0-
Pledges and Grants Receivable-$0-
Receivable From Disqualified Prsn-$0-
Receivables From Officers Etc-$0-
Investments Other Securities-$0-
Investments Program Related-$0-
Investments in Publicly Traded Securities-$0-
Intangible Assets-$0-
Total Assets$5,977,928$6,771,906▲ $793,978
Other Assets Total$4,234,131$5,191,350▲ $957,219
Liabilities
Other Liabilities$1,541,188$1,541,189▲ $1
Unsecured Notes Loans Payable-$402,000-
Accounts Payable and Accrued Expenses$449,460$211,005▼ $238,455
Deferred Revenue$149,002$160,428▲ $11,426
Mortgage Notes Payable Secured by Investment Property$150,000$150,000→ $0
Total Liabilities$2,289,650$2,464,622▲ $174,972
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$3,627,223$4,267,422▲ $640,199
Net Assets With Donor Restrictions$61,055$39,862▼ $21,193
Total Net Assets Fund Balance$3,688,278$4,307,284▲ $619,006
Total Liabilities and Net Assets / Fund Balance$5,977,928$6,771,906▲ $793,978

Asset Categories

AssetBook ValueDepreciationBasis
Leasehold Improvements$824,654$293,828$1,118,482
Equipment$27,186$213,815$241,001
Other Land Buildings$80,836$95,132$175,968
Other Assets Org$1,720,759--
Compensation and Service Providers
Top Officer Pay68th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Johnny Avots-SmithCFOFT$158,283$7,104$165,387
Rob SaundersPresident & EDFT-$15,270$15,270

Board Members and Trustees

NameTitle
Karl HellmanChairman
Christopher SlyeDirector
Jennifer MorlaDirector
Leila WeefurDirector
Louise SandhausDirector
Alejandro ChavettaSecretary

Highest Paid Contractors

ContractorServicesLocationCompensation
Johnstone McAuliffe ConstructionConstruction contractor100 Santa Rosa Ave Suite 5, Pacifica, CA 94044$209,772
Revenue and Support

Revenue Composition

Contributions and Grants
$3,321,572
Program Service Revenue
$299,374
Investment Income
$82
Other Revenue
$151,877
All Other Contributions
$3,321,572
Change in Net Assets
$619,006

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
No
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Securities Publicly Traded2$2,225,716Fair Market Value (FMV)
Other Non Cash Contri Table40$33,077Fair Market Value (FMV)
Other Non Cash Contri Table1$6,290Fair Market Value (FMV)
Other Non Cash Contri Table1$6,150Fair Market Value (FMV)
Total Noncash Contributions44$2,271,233-

Audited Revenue Reconciliation

Revenue per Audited Statements
$3,772,905
Total Revenue per Audited Statements
$3,772,905
Total Revenue per Form 990
$3,772,905
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$1,578,209
Other Expenses$1,575,690
Total Fundraising Expense$170,102
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$648,712$466,248$73,555$1,188,515
Occupancy$232,473$319,392$33,525$585,390
Fees for Services Other$348,497$139,593$22,000$510,090
Current Officers, Directors, Trustees, and Key Employees$102,179$66,892$11,586$180,657
Information Technology$40,185$51,656$13,372$105,213
Payroll Taxes$62,671$37,174$5,072$104,917
Other Employee Benefits$49,492$50,539$4,089$104,120
Advertising$27,454$43,334$175$70,963
Fees for Services Accounting-$65,152-$65,152
Travel$30,287$8,044$3$38,334
Office Expenses$13,352$20,512$43$33,907
Insurance$6,915$24,120-$31,035
Fees for Services Legal$2,807$18,103-$20,910
Other Expenses$7,387$1,450$4,248$13,085
Conferences and Meetings$6,799$2,266$74$9,139
Interest$4,098$4,125-$8,223
All Other Expenses$5,152$1,832$13$6,997
Total Functional Expenses$1,629,036$1,354,761$170,102$3,153,899

Audited Expense Reconciliation

Line ItemAmount
Expenses per Audited Statements$3,153,899
Total Expenses per Audited Statements$3,153,899
Total Expenses per Form 990$3,153,899
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Loans and Receivables

Line ItemBeginningEndChange
Receivables from Disqualified Persons-$0-
Receivables from Officers, Directors, Trustees, and Key Employees-$0-
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Operating lease payable-noncurrent$944,108
Operating lease payable-current$597,081
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section B, Line 11B

“Form 990 is prepared by an outside tax professional. The form is then reviewed by the organization's management. After a full review, the final version of the tax return is provided to all members of the organization's voting body. A representative of management authorizes the final form 990 which is then e-filed with the internal revenue service.”

Form 990, Part VI, Section B, Line 12C

“Members of the Board of Directors review all potential conflicts of interest periodically. Top management and all Board members are required to disclose potential conflicts and any related party affiliations. The organization seeks full transparency on all relationships. Any potential conflicts (in fact or appearance) are discussed openly and resolved in accordance with the organization's policies and procedures.”

Form 990, Part VI, Section B, Line 15A

“Members of the board of directors review the compensation of all high-level personnel periodically in accordance with IRS rules and regulations. Efforts are made to secure compensation data from industry sources in order to determine competitiveness and appropriateness of salaries. Every effort is made to ensure that the process is thorough and transparent in accordance with IRS guidelines and the organization's policies and procedures.”

Form 990, Part VI, Section B, Line 15B

“Compensation of other personnel and highly compensated employees is reviewed periodically by members of management. Efforts are made to secure compensation data from industry sources in order to determine competitiveness and appropriateness of salaries and all related benefits. All decisions are then documented in personnel files.”

Form 990, Part VI, Section C, Line 18

“Tax returns are available for download from several websites and by request from the organization's office in San Francisco, California.”

Form 990, Part VI, Section C, Line 19

“All of the organization's governing documents, financial statements, and other legal filings are maintained in a secure environment and held available for inspection by tax authorities and the general public. Tax returns are posted annually to our website and to www.guidestar.org (where they are available for viewing as electronic copies) and are also available by request from the organization's office.”

Filing and Contact Details

Filer

Filer Name
Letterform Archive
EIN
46-5519311
Phone
4158027485
Address
2339 Third St Floor 4R, San Francisco, CA 94107

Signing Officer

Name
Rob Saunders
Title
President & E.D.
Phone
4158027485
Signed
2023-11-13
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Rob Saunders
Formed
2014
Legal Domicile
CA
Voting Board Members
6
Independent Board Members
6
Employees
37
Volunteers
5

Preparer

Firm
Regalia & Associates Cpas
Address
103 TOWN COUNTRY DR STE K, DANVILLE, CA 94526
Preparer
Douglas W Regalia
Phone
9253140390
Supplemental Narrative

Financial Statement Notes

Part III, Line 4: Description of organization'S collections and how it furthers its purpose.

“Letterform Archive maintains a collection of over 45,000 items related to lettering, typography, calligraphy, and graphic design, spanning thousands of years of history.”

Part X : FIN48 Footnote

“Income TaxesFinancial statement presentation follows the recommendations of ASC 740, Income Taxes. Under ASC 740, Letterform is required to report information regarding its exposure to various tax positions taken by Letterform and requires a two-step process that separates recognition from measurement. The first step is determining whether a tax position has met the recognition threshold; the second step is measuring a tax position that meets the recognition threshold. Management believes that Letterform has adequately addressed all tax positions and that there are no unrecorded tax liabilities as of December 31, 2022.Letterform has received notification from the Internal Revenue Service and the State of California that it qualifies for tax-exempt status under Section 501(c)(3) of the Internal Revenue Code and Section 23701d of the California Revenue and Taxation Code. The exemptions are subject to periodic review by the federal and state taxing authorities and management believes that Letterform continues to satisfy all federal and state statutes in order to qualify for continued tax exemption status.”

Raw XML AppendixShowing 400 of 571 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

Path#Value
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IRS990/ActivitiesConductedPrtshpInd0false
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IRS990/AdvertisingGrp/FundraisingAmt0175
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IRS990/AdvertisingGrp/TotalAmt070963
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IRS990/AnnualDisclosureCoveredPrsnInd0true
IRS990/AuditCommitteeInd0true
IRS990/BackupWthldComplianceInd0true
IRS990/BenefitsToMembersGrp/TotalAmt00
IRS990/BooksInCareOfDetail/PersonNm0Mike Hager
IRS990/BooksInCareOfDetail/PhoneNum04158027485
IRS990/BooksInCareOfDetail/USAddress/AddressLine1Txt02339 Third St Floor 4R
IRS990/BooksInCareOfDetail/USAddress/CityNm0San Francisco
IRS990/BooksInCareOfDetail/USAddress/StateAbbreviationCd0CA
IRS990/BooksInCareOfDetail/USAddress/ZIPCd094107
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IRS990/CompensationProcessOtherInd0true
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IRS990/ConferencesMeetingsGrp/TotalAmt09139
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IRS990/ContractorCompensationGrp/ServicesDesc0Construction contractor
IRS990/CostOfGoodsSoldAmt09999
IRS990/CreditCounselingInd0false
IRS990/CYBenefitsPaidToMembersAmt00
IRS990/CYContributionsGrantsAmt03321572
IRS990/CYGrantsAndSimilarPaidAmt00
IRS990/CYInvestmentIncomeAmt082
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IRS990/DeductibleNonCashContriInd0true
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IRS990/DelegationOfMgmtDutiesInd0false
IRS990/DepreciationDepletionGrp/TotalAmt00
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IRS990/Form990PartVIISectionAGrp/OtherCompensationAmt60
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IRS990/Form990PartVIISectionAGrp/PersonNm0Johnny Avots-Smith
IRS990/Form990PartVIISectionAGrp/PersonNm1Rob Saunders
IRS990/Form990PartVIISectionAGrp/PersonNm2Alejandro Chavetta
IRS990/Form990PartVIISectionAGrp/PersonNm3Karl Hellman
IRS990/Form990PartVIISectionAGrp/PersonNm4Jennifer Morla
IRS990/Form990PartVIISectionAGrp/PersonNm5Louise Sandhaus
IRS990/Form990PartVIISectionAGrp/PersonNm6Leila Weefur
IRS990/Form990PartVIISectionAGrp/PersonNm7Christopher Slye
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IRS990/MissionDesc0We hold physical and digital artifacts in a variety of formats, including books, periodicals, posters, sketches, original art for reproduction, and related ephemera, as well as a robust reference library.
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IRS990/ProgSrvcAccomActy2Grp/Desc0In addition to hosting visits and public events, the Archive serves a global community through social media, state-of-the-art photography, and publications. We offer courses and workshops in type design, calligraphy, and typography. We also curate exhibitions of our holdings, organize lectures by visiting artists and designers, and host salons and receptions to showcase collections or celebrate out-of-town guests.The Archive is located on Ramaytush Ohlone land in the Dogpatch neighborhood of San Francisco.
IRS990/ProgSrvcAccomActy3Grp/Desc0Letterform Archive holds physical and digital artifacts in a variety of formats, including books, periodicals, posters, sketches, original art for reproduction, and related ephemera, as well as a robust reference library. Together, these works chronicle the history of written communication, from the invention of writing and medieval manuscripts to modernism, the age of print to the present explosion of digital type.
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IRS990ScheduleA/FactsAndCircumstancesTestTxt0Current Year Facts and Circumstances: As a nonprofit organization, Letterform Archive must be able to demonstrate that it "normally" receives at least 33 1/3% of its support from the general public. In calculating this support test, Form 990 Schedule A reflects a support percentage of approximately 17% for the year ended December 31, 2022. Letterform Archive believes that other factors provide sufficient evidence that the organization is a valid publicly supported nonprofit charity. The other test is a facts and circumstances test. Under this test, the organization is treated as publicly supported if it normally receives a substantial part of its support from governmental units, from direct or indirect contributions from the general public, and if it is organized and operated to attract new and additional public or governmental support on a continuous basis [Reg. Section 1.170A-9(e)(3)]. The organization will be treated as normally receiving substantial public support if at least 10 percent of the total support normally received by the organization is governmental or public support [Reg. Section 1.170A-9(e)(3)(i)]. An organization meets the requirement of attracting new and additional public or governmental support if it maintains a continuous and bona fide program for soliciting funds from the general public or it carries on activities designed to attract support from governmental units, churches, educational organizations, or other publicly supported charitable or cultural organizations [Reg. Section 1.170A-9(e)(3)(ii)].Letterform Archive has an active ongoing campaign to secure funds from a variety of third-party sources. Various staff members work diligently to solicit funds from foundations and corporate entities. Prior contributors are added to the organization's donor database and follow up contact is made through a combination of mailings and e-mails. Letterform Archive has a diverse Board of Directors, with representatives from a variety of backgrounds providing guidance, support and foresight.For these reasons, Letterform Archive has demonstrated that it satisfies Internal Revenue Service regulations to be classified as a publicly supported exempt organization. Prior Year Facts and Circumstances: As a nonprofit organization, Letterform Archive must be able to demonstrate that it "normally" receives at least 33 1/3% of its support from the general public. In calculating this support test, Form 990 Schedule A reflects a support percentage of approximately 21% for the year ended December 31, 2021. Letterform Archive believes that other factors provide sufficient evidence that the organization is a valid publicly supported nonprofit charity. The other test is a facts and circumstances test. Under this test, the organization is treated as publicly supported if it normally receives a substantial part of its support from governmental units, from direct or indirect contributions from the general public, and if it is organized and operated to attract new and additional public or governmental support on a continuous basis [Reg. Section 1.170A-9(e)(3)]. The organization will be treated as normally receiving substantial public support if at least 10 percent of the total support normally received by the organization is governmental or public support [Reg. Section 1.170A-9(e)(3)(i)]. An organization meets the requirement of attracting new and additional public or governmental support if it maintains a continuous and bona fide program for soliciting funds from the general public or it carries on activities designed to attract support from governmental units, churches, educational organizations, or other publicly supported charitable or cultural organizations [Reg. Section 1.170A-9(e)(3)(ii)].Letterform Archive has an active ongoing campaign to secure funds from a variety of third-party sources. Various staff members work diligently to solicit funds from foundations and corporate entities. Prior contributors are added to the organiz
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