Pollen Midwest

“No committee has authority to act on behalf of the governing body.”

“The form 990 is prepared by the organization's outside public accounting firm based on information provided by management. Once a draft of the filing is complete, it is provided electronically to the board for their feedback and review for a period of at least one week prior to filing.”

“Compliance is monitored by self-reporting for all board members, officers and the executive director. Directors are responsible for promptly making full disclosure of any conflict of interest to the qualified directors of the board (directors with no conflict of interest with regards to the transaction or situation). Qualified directors then discuss the conflict of interest and, depending on the nature of the conflict of interest, vote on continuing with the transaction. Directors subject to a conflict of interest shall not be permitted to be present or to participate in the deliberations or vote of the qualified directors with respect to such conflict of interest. Proceedings are documented in the meeting minutes.”

“The board determined a reasonable market rate for organizations of similar size and purpose. Board approval of the compensation is documented in the board minutes and a document indicating the change is added to the personnel file of the employee. The process was last conducted in 2021.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“Independent contractors: program service expenses 123,083. Management and general expenses 200. Fundraising expenses 2,860. Total expenses 126,143. Partner fees: program service expenses 25,000. Management and general expenses 0. Fundraising expenses 0. Total expenses 25,000.”