Jane Boyd Community House

“The bylaws have been amended to reflect the following changes to the board of directors: 1. The directors and officers, respectively, of jane boyd community house shall also be the directors and officers, respectively, of four oaks family and children's services and affordable housing network, inc. 2. The termination of a director's or officer's term shall also constitute the termination of that director's or officer's term for four oaks family and children's services and affordable housing network, inc. 3. The board of directors shall consist of not less than 21 nore more than 35 directors.”

“Four oaks family and children's services is the sole member of the organization.”

“Jane boyd has an affiliate agreement with four oaks entitling four oaks to nominate two (2) voting members of the jane boyd board of directors. The appointed representatives are selected by four oaks from the membership of four oaks' board of directors and are subject to the approval of the jane boyd board of directors. The jane boyd board of directors elects all other directors. However, the bylaws provide that all directors must be members of the four oaks board of directors.”

“Four oaks family and children's services, the sole member, has the authority to remove board members. The sole member also has authority with regard to approval of certain board actions specified in the organizing documents.”

“The outside tax preparer reviews the form 990 with the jane boyd executive director, top financial official, and executive committee of the board of directors. All questions and concerns are addressed to full satisfaction before becoming final. The final form 990 is provided to the full board prior to filing with the irs.”

“The organization requires all officers, directors, and employees to sign a conflict of interest statement annually as well as report any duality of interest as soon as the interest occurs. When hiring independent contractors for major projects, the organization sends requests for proposal ("rfps.") for major recurring service contracts, rfps are done every 3-5 years or market rates are reviewed by management to ensure that the terms for renewing the contract are still at competitive market rates. Throughout the process, any interested board members and/or committee members must abstain from the discussion and the selection of a contractor. Where major conflicts exists, the board member will either resign as a board member or withdraw his/her firm from consideration for the contract. As an additional safeguard, management reviews vendor lists and board member lists annually.”

“Anne gruenewald, president/ceo, tami gilmore, coo, steven schuring, top financial officer (part-year), and devin cavanaugh top financial official (part-year) are compensated by four oaks family & children's services, a related tax-exempt entity that is the sole member of jane boyd. Megan isenberg, executive director, is compensated by jane boyd, however her compensation is established by four oaks. In setting executive compensation, four oaks utilizes a compensation setting committee, an industry salary survey, and a market review and compensation comparison obtained every three years from an independent accounting firm. Four oaks retains documentation with regard to criteria used to arrive at compensation for officers. Ms. Gruenewald, ms. Gillmore, mr. Schuring, and mr. Cavanaugh do not receive additional compensation for the services they provide to jane boyd. Other officers and directors serving on the jane boyd board are uncompensated volunteers.”

“The organization does not make its governing documents, conflict of interest policy, and financial statements available to the public.”

“Jane boyd community house is presently under an affiliate agreement with four oaks family and children's services. Any affiliated entities in which jane boyd community house has the prescribed amount of direct or indirect ownership or control are listed as related organizations on form 990, schedule r, as appropriate.”

“The oversight and selection process has not changed from prior tax years.”