Jane Boyd Community House

“Four oaks family and children's services is the sole member of the organization.”

“Jane boyd has an affiliate agreement with four oaks entitling four oaks to nominate two (2) voting members of the jane boyd board of directors. The appointed representatives are selected by four oaks from the membership of four oaks' board of directors and are subject to the approval of the jane boyd board of directors. The jane boyd board of directors elects all other directors. However, the bylaws provide that two to six (2-6) directors must be members of the four oaks board of directors.”

“Four oaks family and children's services, the sole member, has the authority to remove board members. The sole member also has authority with regard to approval of certain board actions specified in the organizing documents.”

“The outside tax preparer reviews the form 990 with the jane boyd executive director, top financial official, and executive committee of the board of directors. All questions and concerns are addressed to full satisfaction before becoming final. The final form 990 is provided to the full board prior to filing with the irs.”

“The organization requires all officers, directors, and employees to sign a conflict of interest statement annually as well as report any duality of interest as soon as the interest occurs. When hiring independent contractors for major projects, the organization sends requests for proposal ("rfps.") for major recurring service contracts, rfps are done every 3-5 years or market rates are reviewed by management to ensure that the terms for renewing the contract are still at competitive market rates. Throughout the process, any interested board members and/or committee members must abstain from the discussion and the selection of a contractor. Where major conflicts exists, the board member will either resign as a board member or withdraw his/her firm from consideration for the contract. As an additional safeguard, management reviews vendor lists and board member lists annually.”

“James a. Ernst, former four oaks president/ceo, anne gruenewald, four oaks president/ceo, tami gillmore, top financial official, and dorice ramsey, jane boyd executive director, were compensated by four oaks family & children's services, a related tax-exempt entity that is the sole member of jane boyd. Four oaks utilizes the executive committee for setting president/ceo compensation as well as obtains a market review and compensation comparison from an independent accounting firm every three years. The executive committee gives the president/ceo direction on setting compensation for the remaining executive officers and the president/ceo and committee jointly arrive at compensation figures for such other officers. An industry salary survey is also utilized by the committee in setting compensation. Four oaks retains documentation with regard to criteria used to arrive at compensation for officers. Mr. Ernst, ms. Gruenewald, and ms. Gillmore are compensated by four oaks as officers of four oaks and do not receive additional compensation for the services they provide to jane boyd. Ms. Ramsey is a compensated officer of jane boyd. All other officers and directors serving on the jane boyd board are uncompensated volunteers.”

“The organization does not make its governing documents, conflict of interest policy, and financial statements available to the public.”

“James a. Ernst is a former officer of jane boyd community house ("jbch") by virtue of his former position as the president/ceo of four oaks family & children's services ("four oaks"), a related tax-exempt entity that is the sole member of jbch. In may of 2014, anne gruenewald became four oaks' new president/ceo and mr. Ernst, the founding president/ceo moved into a transitional role managing special projects for and as an employee of four oaks through june 30, 2015. For the entire fiscal year ended june 30, 2015 ms. Gruenewald served as president/ceo of four oaks and mr. Ernst served in this transitional role. However, note that mr. Ernst's calendar year 2014 compensation reported in form 990, part vii and sch j includes a five month period during which he served and was compensated as president/ceo of four oaks at 50 hours per week. Mr. Ernst had no roles or responsibilities with regard to jbch during the fiscal year ended june 30, 2015. He is being listed as a "former" officer on jbch's form 990 solely for the purpose of compliance with the form 990 instructions.”

“The $4,344 gain (loss) reported represents the organization's share of net gain (loss) on the sale of pooled investments held at a community foundation. Since the organization is allocated a percentage of the pooled investments gain or loss, gross proceeds and cost basis amounts are not available for reporting.”

“Jane boyd community house is presently under an affiliate agreement with four oaks family and children's services. Any affiliated entities in which jane boyd community house has the prescribed amount of direct or indirect ownership or control are listed as related organizations on form 990, schedule r, as appropriate.”

“The oversight and selection process has not changed from prior tax years.”