Jane Boyd Community House

“The organization's bylaws were amended to provide that directors may serve an unlimited number of three (3) year terms.”

“Four oaks family and children's services is the sole member of the organization.”

“Jane boyd has an affiliate agreement with four oaks entitling four oaks to nominate two (2) voting members of the jane boyd board of directors. The appointed representatives are selected by four oaks from the membership of four oaks' board of directors and are subject to the approval of the jane boyd board of directors. The jane boyd board of directors elects all other directors. However, the bylaws provide that two to six (2-6) directors must be members of the four oaks board of directors.”

“Four oaks family and children's services, the sole member, has the authority to remove board members. The sole member also has authority with regard to approval of certain board actions specified in the organizing documents.”

“The outside tax preparer reviews the form 990 with the jane boyd top financial official. The executive director and executive committee of the board of directors conduct a separate review of the form 990. All questions and concerns are addressed to full satisfaction before becoming final. The final form 990 is provided to the full board prior to filing with the irs.”

“The organization requires all officers, directors, and employees to sign a conflict of interest statement annually as well as report any duality of interest as soon as the interest occurs. When hiring independent contractors for major projects, the organization sends requests for proposal ("rfps.") for major recurring service contracts, rfps are done every 3-5 years or market rates are reviewed by management to ensure that the terms for renewing the contract are still at competitive market rates. Throughout the process, any interested board members and/or committee members must abstain from the discussion and the selection of a contractor. Where major conflicts exists, the board member will either resign as a board member or withdraw his/her firm from consideration for the contract. As an additional safeguard, management reviews vendor lists and board member lists annually.”

“Anne gruenewald, president/ceo, and tami gillmore, top financial official are compensated by four oaks family & children's services, a related tax-exempt entity that is the sole member of jane boyd. Dorice ramsey, executive director, is compensated by jane boyd, however her compensation is established by four oaks. In setting executive compensation, four oaks utilizes a compensation setting committee, an industry salary survey, and a market review and compensation comparison obtained every three years from an independent accounting firm. Four oaks retains documentation with regard to criteria used to arrive at compensation for officers. Ms. Gruenewald, and ms. Gillmore do not receive additional compensation for the services they provide to jane boyd. Other officers and directors serving on the jane boyd board are uncompensated volunteers.”

“The organization does not make its governing documents, conflict of interest policy, and financial statements available to the public.”

“Compensation reported for james a. Ernst includes $60,874 base salary and $8,460 in benefits related to the services he provided during the current year as project manager for four oaks family and children's services ("four oaks"), a related tax-exempt entity that is the sole member of jane boyd community house. The remaining $64,534 represents a payout of deferred compensation he earned in prior years while serving as the president/ceo of four oaks.”

“The $1,098 gain (loss) reported represents the organization's share of net gain (loss) on the sale of pooled investments held at a community foundation. Since the organization is allocated a percentage of the pooled investments gain or loss, gross proceeds and cost basis amounts are not available for reporting.”

“Jane boyd community house is presently under an affiliate agreement with four oaks family and children's services. Any affiliated entities in which jane boyd community house has the prescribed amount of direct or indirect ownership or control are listed as related organizations on form 990, schedule r, as appropriate.”

“The oversight and selection process has not changed from prior tax years.”