Northland Foundation

“Avinity management company (avinity) has been engaged as an independent contractor to provide management services to northland assisted living (nal), which owns three senior housing facilities in minnesota. Avinity's has the authority to negotiate and excute, on behalf of nal, all leases, rental agreements, and contracts for work or services necessary for operation and management of the senior housing facilities. Avinity shall furnish the services of its organization and shall be responsible for day-to-day operations of the senior housing facilities including but not limited to: - selecting and admitting tenants - hiring and supervising on-site staff - developing and maintaining an employee handbook - developing and recommending a written resident handbook explaining operating policies and procedures, admission policies and senior housing rules - providing and maintaining insurance coverage - maintaining the buildings, grounds, equipment, and plan in good operating condition and repair and in the safe, clean and orderly status - providing for all necessary and appropriate accounting services and systems - managing the general operating bank account or accounts for the senior housing facilities - administering the collection of monthly charges and accounts from residents and others - developing and administering an on-site safety plan that provides for the effective evacuation of all person in the event of fire or other natural disaster”

“The president and the cfo review a copy of the 990 after it is completed. A copy of the 990 is then made available at the next finance committee meeting for review and is open for discussion. The finance committee will then suggest approval at the next board meeting. During that board meeting, it is open for discussion and approved by the board of trustees.”

“The board of trustees, committee members and staff make regular decisions regarding disbursement or assignment of resources from the foundation for business loans, contracts, community and economic development grants and for the ongoing operation of the foundation, and shall represent the entire region fairly. It is imperative that decisions affecting the foundation are not tainted by real or perceived conflicts of interest. Members of the board or committees will not participate in discussing or voting upon any proposal or business agreement in which they have a direct or indirect personal or financial interest. In addition, as soon as a potential conflict of interests becomes apparent, the member must inform the board or committee of the potential conflict of interest. Staff will not promote proposals or initiate business agreements for the foundation that would financially benefit them or members of their family without informing the president. If the potential conflict of interest affects the president, the board shall be notified. Options for resolution if a conflict of interest is determined to exist, options to be employed, at the discretion of the chair and/or president would include, but not be limited to: 1. The board member, committee member or staff member would not be permitted input on the decision. 2. The member in question may respond to specific inquiries regarding the decision, but not participate in making the decision. 3. The member in question shall leave the room while the item is under discussion. Conflict of interest disclosure form board, committee and staff members will also be expected to complete a conflict of interest disclosure form at the end of each fiscal year or upon appointment.”

“The chair of the board uses data from compensation surveys to determine compensation levels, and then meets with the president to discuss. After the meeting a recommendation is brought to the board of trustees and a decision is made by the board. The surveys used are ones that are done by similar non-profits in the state to bring recommendations to the board of trustees for all employee wages. The board of trustees approve an annual budget that may include an increase for the entire staff. In cases where an employee's responsibilities have increase to recommend a corresponding salary adjustment, the president has the authority from the board to make such appropriate adjustments, in line with the board approved annual budget.”

“The governing documents, conflict of interest policy, and financial statements are not available to the public at this time.”