Vail Place Inc.

“The organization has an executive committee consisting of the officers of the board of directors the executive committee has all of the powers and authority of the board in the management of the property, business, and affairs of the organization in the intervals between meetings of the board, subject to the direction and control by the board.”

“The members of the finance committee review the form 990 in detail; if approved, the treasurer presents it to the entire board of directors for review with a resolution to accept.”

“The organization has a conflict of interest policy that applies to board members, officers, and key employees. Board members must disclose, in writing, on an annual basis the potential for a conflict of interest. The executive director and executive committee are responsible for monitoring the potential conflicts of interest. If an action arises during a board or committee meeting and such action may result in a conflict of interest, the conflicted individual must disclose all material facts concerning the relationship. The conflicted individual may not be present for discussions of the topic, except to answer questions. The conflicted individual may not be present for any vote on the action, unless the vote is by secret ballot. If an officer or key employee has a real or potential conflict of interest, they must disclose the relevant facts to the board chair or the chair's designee and they must refrain from any action that may affect vail place's participation in the contract or transaction. If it not entirely clear whether a conflict exists, the board chair or the chair's designee makes the determination. All proceedings related to conflicts of interest are documented in the meeting minutes.”

“The board chair along with the executive committee handles the annual performance evaluation (note, vail place takes a 360 approach to all performance evaluations including the executive director), along with annual salary comparison to like positions in the twin cities. The human resource coordinator manages the annual performance evaluations for all staff (note, vail place takes a 360 approach to all performance evaluations), along with annual salary comparison to like positions in the twin city area based on surveys with information supplied by minnesota association of community mental health programs, inc. And minnesota council of nonprofits. This process of review and approval last occurred in 2013.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request. Additionally, the organization is registered with the charities review council and has completed their accountability wizard which provides this information to donors via their website.”