West Central Minnesota Communities Action Inc.

“The composition of the board of directors consists of three sectors, specifically public official sector, low income sector, and private sector. Each county in the area served shall have equal representation, however no county may have more than one representative in each sector. One third of the board shall be elected public officials, currently holding office, or their representatives, unless the number of such officials reasonably available or willing to serve is less than one third of the membership (at which point the unfilled seats will remain vacant). Directors from this sector shall be selected by the county board of commissioners. One third of the directors shall consist of representatives for low income residents. Each county in the area served shall have equal representation. Notice of elections shall be posted in the newspapers in circulation within the designated vacancy area. Eligible voters are those who have received assistance or service from wcmca during the past year and are eighteen years of age or older, or low income residents who can provide proof of residency and sign a low income declaration. One third of the directors shall consist of officials, members or representatives of business, a member from the head start policy council, private social groups, industry, labor, religious organizations, private educational institutions, chambers of commerce, lending institutions, farm organizations, cooperatives, non-profit organizations, employment organizations, significant minority groups, and other major private groups. Organizations selected for representation shall have one person appointed to be reviewed by a committee of the board and considered for membership at the next regularly scheduled meeting of the board.”

“The 990 is initially reviewed by management, then presented to the finance committee of the board of directors prior to submission. The finance committee reviews the 990 and makes a recommendation to the board for approval.”

“Annual conflict of interest training is provided to board and staff at which time conflict of interest forms are filled out regardless of whether there is a conflict. Any employee or board member that identifies a conflict of interest is not included in any process when selecting a vendor for services, etc.”

“The compensation system is reviewed and updated at a minimum every 3 years. Market research is completed at the time of review with similar jobs in the region, using the community action salaries and job descriptions, the mn council of non-profit salary survey, grant county employees, and the deed website. These surveys are used in comparison to like positions within wcmca. The compensation system is then reviewed and approved by the board of directors.”

“The governing documents, conflict of interest policy, and financial statements are made available to the public by contacting carol boyer at the organization.”

“The audit committee is responsible for selection of an independent accountant and oversight of the audit of the financial statements.”