Civic Intelligence

Baycrafters Inc

990 • Fiscal year 2021 • EIN 34-0978368

Jan 01, 2021 to Dec 31, 2021 • Filed on Mar 17, 2022

Organization Profilewww.bayarts.net
28795 Lake RoadBay Village, OH 44140

(440) 871-6543

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

47th percentile

0.06x

Higher debt load relative to assets than 47% of similar nonprofits.

2021 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2021

Liabilities / Revenue

51st percentile

0.09x

Higher debt load relative to revenue than 51% of similar nonprofits.

2021 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2021

Net Margin

70th percentile

27%

Higher net margin than 70% of similar nonprofits.

2021 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2021

Top Officer Pay

58th percentile

$74,366

Higher top officer pay than 58% of similar nonprofits.

Top officer pay equals 8.7% of source-year revenue.

2021 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2021

Asset Growth

64th percentile

17%

Faster asset growth than 64% of similar nonprofits.

2021 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2020 to 2021

Revenue Growth

68th percentile

33%

Faster revenue growth than 68% of similar nonprofits.

2021 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2020 to 2021

Balance Sheet
Liabilities / Assets47th percentile

Assets

Up

$1,457,154

Up $211,116 (+17%) from 2020

Net Assets

Up

$1,376,053

Up $228,455 (+20%) from 2020

Liabilities

Down

$81,101

Down $17,339 (-18%) from 2020

Revenue And Expenses
Liabilities / Revenue51st percentileNet Margin70th percentile

Revenue

Up

$856,987

Up $211,145 (+33%) from 2020

Expenses

Up

$628,532

Up $60,555 (+11%) from 2020

Net Income

Up

$228,455

Up $150,590 (+193%) from 2020

Historical Trend

Balance Sheet Trend

Asset Growth64th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$2.0M$1.5M$1.0M$500K$0Assets 2011: $496,487Liabilities 2011: $101,069Net Assets 2011: $395,4182011Assets 2012: $508,868Liabilities 2012: $77,145Net Assets 2012: $431,7232012Assets 2013: $593,278Liabilities 2013: $67,909Net Assets 2013: $525,3692013Assets 2014: $972,088Liabilities 2014: $97,348Net Assets 2014: $874,7402014Assets 2015: $1,111,318Liabilities 2015: $146,164Net Assets 2015: $965,1542015Assets 2016: $1,111,103Liabilities 2016: $126,486Net Assets 2016: $984,6172016Assets 2017: $1,115,921Liabilities 2017: $77,249Net Assets 2017: $1,038,6722017Assets 2018: $1,199,312Liabilities 2018: $151,932Net Assets 2018: $1,047,3802018Assets 2019: $1,209,480Liabilities 2019: $139,752Net Assets 2019: $1,069,7282019Assets 2020: $1,246,038Liabilities 2020: $98,440Net Assets 2020: $1,147,5982020Assets 2021: $1,457,154Liabilities 2021: $81,101Net Assets 2021: $1,376,0532021Assets 2022: $1,654,229Liabilities 2022: $47,946Net Assets 2022: $1,606,2832022Assets 2023: $1,904,303Liabilities 2023: $157,209Net Assets 2023: $1,747,0942023Assets 2024: $1,773,300Liabilities 2024: $83,615Net Assets 2024: $1,689,6852024

Highlighted filing

2021

Assets$1,457,154
Liabilities$81,101
Net Assets$1,376,053
Open 2021 Filing

Operations Trend

Revenue Growth68th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$1.5M$1.0M$500K$0-$500KExpenses 2011: $381,2842011Expenses 2012: $485,1362012Expenses 2013: $506,9682013Revenue 2014: $918,557Expenses 2014: $569,186Net Income 2014: $349,3712014Revenue 2015: $747,822Expenses 2015: $657,408Net Income 2015: $90,4142015Revenue 2016: $755,733Expenses 2016: $736,270Net Income 2016: $19,4632016Revenue 2017: $929,653Expenses 2017: $881,700Net Income 2017: $47,9532017Revenue 2018: $988,237Expenses 2018: $978,205Net Income 2018: $10,0322018Revenue 2019: $959,096Expenses 2019: $937,868Net Income 2019: $21,2282019Revenue 2020: $645,842Expenses 2020: $567,977Net Income 2020: $77,8652020Revenue 2021: $856,987Expenses 2021: $628,532Net Income 2021: $228,4552021Revenue 2022: $962,360Expenses 2022: $732,130Net Income 2022: $230,2302022Revenue 2023: $1,091,296Expenses 2023: $1,063,760Net Income 2023: $27,5362023Revenue 2024: $1,016,287Expenses 2024: $1,163,177Net Income 2024: -$146,8902024

Highlighted filing

2021

Revenue$856,987
Expenses$628,532
Net Income$228,455
Open 2021 Filing
Jump To
Filing Snapshot
Filing Period
Jan 1, 2021 to Dec 31, 2021
Signed
Mar 17, 2022
Return Version
2021v4.1
Gross Receipts
$879,513
Mission and Program Overview

Mission

Create a welcoming, lakeside environment to stimulate, encourage, and support professional and aspiring artists of all ages through collaboration, education and exhibition.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$1,019,773$984,708▼ $35,065
Savings and Temporary Cash Investments$182,120$429,375▲ $247,255
Investments in Publicly Traded Securities$11,364$13,770▲ $2,406
Inventories for Sale or Use$13,350$13,350→ $0
Pledges and Grants Receivable$7,012$12,801▲ $5,789
Cash and Non-Interest-Bearing Accounts$12,419$3,150▼ $9,269
Total Assets$1,246,038$1,457,154▲ $211,116
Liabilities
Deferred Revenue$41,077$62,731▲ $21,654
Unsecured Notes Loans Payable$43,985--
Accounts Payable and Accrued Expenses$12,728$17,720▲ $4,992
Other Liabilities$650$650→ $0
Total Liabilities$98,440$81,101▼ $17,339
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$1,119,246$1,251,976▲ $132,730
Net Assets With Donor Restrictions$28,352$124,077▲ $95,725
Total Net Assets Fund Balance$1,147,598$1,376,053▲ $228,455
Total Liabilities and Net Assets / Fund Balance$1,246,038$1,457,154▲ $211,116

Asset Categories

AssetBook ValueDepreciationBasis
Leasehold Improvements$971,153$330,351$1,301,504
Other Land Buildings$6,840$22,382$29,222
Equipment$6,715$21,200$27,915
Compensation and Service Providers
Top Officer Pay58th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Nancy HeatonExecutive DirectorFT$72,200$2,166$74,366

Board Members and Trustees

NameTitle
Mary SullivanPresident
Andrea RichardsVice President
Peter WinzigVice President
Analia DimitBoard Member
Chris St MarieBoard Member
Gary EbertBoard Member
John J JeffersonBoard Member
Karen BrillBoard member
Marianna OrroBoard Member
Michael GleyduraBoard Member
Ron ChudowskyBoard Member
Shana SamsonBoard Member
Lisa NapoliSecretary
Tom OBrienTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$350,055
Program Service Revenue
$488,954
Investment Income
$2,406
Other Revenue
$15,572
All Other Contributions
$194,858
Change in Net Assets
$228,455

Audited Revenue Reconciliation

Revenue per Audited Statements
$856,987
Total Revenue per Audited Statements
$856,987
Total Revenue per Form 990
$856,987
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$340,200
Salaries, Compensation, and Employee Benefits$288,332
Total Fundraising Expense$94,935
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$148,932$16,847$25,625$191,404
Fees for Services Other$102,884--$102,884
Current Officers, Directors, Trustees, and Key Employees$27,075$12,635$32,490$72,200
Occupancy$51,712$5,016$10,064$66,792
Depreciation Depletion$43,320$1,539$3,169$48,028
Office Expenses$22,698$6,150$4,929$33,777
Insurance$13,638$2,481$4,891$21,010
Payroll Taxes$12,026$2,400$4,732$19,158
Advertising$6,913--$6,913
Information Technology$3,249-$3,250$6,499
Pension Plan Contributions$3,615$658$1,297$5,570
Fees for Services Accounting-$4,817-$4,817
Other Expenses$1,500$993$2,530$4,030
Interest$431--$431
Total Functional Expenses$480,061$53,536$94,935$628,532

Audited Expense Reconciliation

Line ItemAmount
Expenses per Audited Statements$628,532
Total Expenses per Audited Statements$628,532
Total Expenses per Form 990$628,532
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Gross Income$38,098
Fundraising Direct Expenses$22,526
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Fall Event$77,120$38,098$7,667$30,431
Total Events$77,120$38,098$22,526$15,572
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Security deposit$650
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Member election for additional members Part VI line 7A

“The members vote for the board of directors at the annual meeting.”

Form 990 governing body review Part VI line 11

“The Federal Form 990 was approved by the finance committee and then presented to the entire board prior to filing.”

Conflict of interest policy compliance Part VI line 12C

“All board members are asked to read the Organizations conflict of interest policy and inform the board of any possible conflicts.”

CEO executive director top management comp Part VI line 15A

“The executive directors salary was determined by the executive committee. Committee researched industry standards, other organizations Federal Form 990s and negotiations with the employee.”

Governing documents etc available to public Part VI line 19

“Consistent with the requirements of Section 6104 (D) of the Internal Revenue Code and the regulations thereunder, copies of the organizations Federal Form 990 and governing documents shall be made available uponrequest, in a timely maner, and subject to the charges permitted by law to any individual who requrest it.”

Filing and Contact Details

Filer

Filer Name
BAYarts
EIN
34-0978368
Address
28795 Lake Road, Bay Village, OH 44140

Signing Officer

Name
Nancy Heaton
Title
Executive Direc
Phone
4408716543
Signed
2022-03-17
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Nancy Heaton
Formed
1962
Legal Domicile
Oh
Voting Board Members
14
Independent Board Members
14
Employees
8
Volunteers
100

Preparer

Firm
Koester DiSalvo and Fried
Address
5587 Turney Road, Garfield Heights, OH 44125
Preparer
KC Koester
Phone
2164757844
Supplemental Narrative

Additional Explanations

Explanation of other changes in net assets or fund balances Part XI line 9

“Rounding”

List of other fees for services expenses Part IX line 11G

“Teachers $61,153Ceramics instructors 41,431Juror fees 300Total $102,884”

Part XI response or note to any line in Part XI

“Rounding”

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IRS990/Form990PartVIISectionAGrp/TitleTxt3Board Member
IRS990/Form990PartVIISectionAGrp/TitleTxt4Board Member
IRS990/Form990PartVIISectionAGrp/TitleTxt5Board Member
IRS990/Form990PartVIISectionAGrp/TitleTxt6Board Member
IRS990/Form990PartVIISectionAGrp/TitleTxt7Board Member
IRS990/Form990PartVIISectionAGrp/TitleTxt8Board Member
IRS990/Form990PartVIISectionAGrp/TitleTxt9Board member
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IRS990/Form990PartVIISectionAGrp/TitleTxt12Vice President
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IRS990/MissionDesc0Create a welcoming, lakeside environment to stimulate, encourage, and support professional and aspiring artists of all ages through collaboration, education and exhibition.
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IRS990/PrincipalOfficerNm0Nancy Heaton
IRS990/ProfessionalFundraisingInd0false
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IRS990/ProgramServiceRevenueGrp/Desc1Gallery Shop
IRS990/ProgramServiceRevenueGrp/Desc2Catering
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IRS990/ProgramServiceRevenueGrp/RelatedOrExemptFuncIncomeAmt182892
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IRS990/ProgramServiceRevenueGrp/TotalRevenueColumnAmt246957
IRS990/ProgramServiceRevenueGrp/TotalRevenueColumnAmt313738
IRS990/ProgSrvcAccomActy2Grp/Desc0Artist Support: It is BAYarts mission to support regional artists by showcasing their work and helping them sell through various means. BAYarts has 3 galleries with rotating exhibitions; highlights include The Annual Juried Show with cash prizes, Annual Ceramic Show and Sale to feature BAYarts advanced student work and raise funds for the studio, Art Club Students Show and Emerging Artists. BAYarts is a respected venue for professional artists to exhibit and sell their work. BAYarts encourages artists of diverse populations to explore new approaches with various medium. BAYarts consignment shop features hundreds of artists year round providing professional display, marketing and competitive compensation, the winter holiday shop generates 50% of the annual shop revenue. An annual art festival offers artists an affordable alternative to other fairs whos entry fees make them prohibitive. Over 100 artists participate for the one day free event attracting thousands of visitors. A summer market provides income to artists and vendors while bringing the community out each week.
IRS990/ProgSrvcAccomActy3Grp/Desc0Education Programming: In FYE June 30, 2020 over 4,800 students (from preschoolers to adults) took classes with a wait-list 600 potential students for various education programs. The expansion into the former playhouse will provide additional classrooms and flex space for education and other cultural programming. BAYarts themed summer camps for children are among BAYarts most popular and successful programs and routinely sell out quickly. BAYarts tagline A Lifetime of Art Begins Here, reflects the repeat enrollment throughout a childs lifetime into adulthood. BAYarts year round preschool programming is an ala carte menu of hands on art, music and nature. After school and weekend Art Club serves school age children. Portfolio prep and advanced classes for teens provide mentoring and guidance for art careers. Adults classes include beginner to advanced classes and workshops in many medium: painting, jewelry, ceramics, writing and more. Create Nights, are one off evenings for private parties or small group projects led by BAYarts faculty. BAYarts faculty are professional artists and educators. They are required to complete a background assessment and undergo safety training. BAYarts has hosted Cleveland Museum of Art Fiber Club, Cleveland Institute of Art (board retreat), the Ohio Plein Air Society and other prominent organizations who are attracted to the amenities and inspiring setting.
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Document Assets

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Filings

Displayed year

2021 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$1,457,154
Liabilities
$81,101
Net assets
$1,376,053
Revenue
$856,987
Expenses
$628,532
Net income
$228,455
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.$1.77$0.08$1.69$1.02$1.16$0.15
2023XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$1.90$0.16$1.75$1.09$1.06$0.03
2022XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$1.65$0.05$1.61$0.96$0.73$0.23
2021Detailed filing. Detailed filing data is available for this year.$1.46$0.08$1.38$0.86$0.63$0.23
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$1.25$0.10$1.15$0.65$0.57$0.08
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$1.21$0.14$1.07$0.96$0.94$0.02
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$1.20$0.15$1.05$0.99$0.98$0.01
2017Facts available. Structured filing facts are available, but richer extracted sections are limited.$1.12$0.08$1.04$0.93$0.88$0.05
2016Detailed filing. Detailed filing data is available for this year.$1.11$0.13$0.98$0.76$0.74$0.02
2015XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$1.11$0.15$0.97$0.75$0.66$0.09
2014Detailed filing. Detailed filing data is available for this year.$0.97$0.10$0.87$0.92$0.57$0.35
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.59$0.07$0.53$0.51
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.51$0.08$0.43$0.49
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.50$0.10$0.40$0.38