Usta - Hawaii Pacific Section

“The corporation shall have members, the qualifications, the voting rights, and other rights and privileges of which members, shall be as stated in the by~laws. The corporation shall have one class of members consisting of the following: a) clubs: any private or commercial club, resort, hotel, condominium, apartment complex or homeowners association that controls and maintains tennis facilities; b) community tennis associations: any multi- purpose, incorporated, geographically defined, not-for-profit, volunteer tennis support organization, which supports or provides comprehensive tennis programs; c) schools: any elementary or secondary school, college, university or other educational institution. D) parks and recreation sites: any municipal, county or other public entity that fosters tennis activities; e) tennis service organizations: any other organization that actively conducts, controls, or supervises tennis activities. Each member shall be a member of the united states tennis association (usta) and shall pay all membership dues established by the usta, provided, however, that membership in usta shall not automatically confer membership in the corporation. All membership rights with the corporation are contingent upon membership dues being paid in full to the usta and compliance with the by-laws of the corporation. The members shall be required to pay to the corporation such other dues and fees as the board of directors shall determine from time to time. Each member shall be an organization of a permanent character located within the boundaries of the hawaii pacific section as established by the usta. Each member shall meet all other qualifications for membership, and shall comply with such procedures for admission as a member of the corporation, as shall be established by the board of directors.”

“There are about 110 organizational members who meet once a year at the annual meeting. These organizational members vote on the board of directors and any bylaw changes. Each member shall be entitled to one vote when any matter is submitted to a vote of the membership. No member may acquire any interest which will entitle it to any greater vote or authority in the corporation than any other member. Each member shall specify in writing to the corporation the person (or the title of the person) authorized to cast the vote on behalf of such member. In the event that more than one person claims to be authorized to cast the vote on behalf of a member and such persons are unable to agree among themselves as to how the vote shall be cast, the member shall lose its right to vote on such matter.”

“There are about 110 organizational members who meet once a year at the annual meeting. These organizational members vote on the board of directors and any bylaw changes.”

“Distributed to the full board of directors for its review prior to filing the income tax return form 990 with the irs.”

“The board of directors fills out a conflict or interest statement at the beginning of their two year term and discloses any conflicts they might have. Further, under the conflict of interest policy, interested persons have an ongoing duty to disclose any factual or potential conflicts of interest as they arise. The executive committee is the oversight group for conflicts of boardmembers.”

“The executive director's compensation is determined annually at the conclusion of the performance review process conducted at the beginning of each fiscal year. The executive committee makes a compensation recommendation to the board based on: (a) the executive director's performance during the previous fiscal year, including written self- evaluation surveys by the organization's staff, boardmembers and usta national staff; (b) available data regarding excutive director compensation in other usta sections; and (c) available data regarding compensation of excutive directors and ceos of comparable sized non-profit organizations in hawaii. Final approval of the excutive director's compensation is made by the organization's board of directors.”

“Documents provided upon request.”

“The usta hawaii pacific section's purpose is to promote the development of tennis as a means of healthful recreation and physical fitness; to maintain and enforce the rules of play established by the united sates tennis association and the section, to promote the development of good sportsmanship, fair play, character, and responsible citizenship; to encourage and sanction tennis tournaments and related athletic activities open to all persons regardless of their sex, race, color, creed, or national origin; to transact any lawful activity for which a nonprofit corporation may be incorporated pursuant to the requirements stated in chapter 415b, hawaii revised statutes.”