New York Landmarks Conservancy Inc.

“The organization uses adp totalsource, a professional employer organization ("peo"). As a professional employer organization, totalsource provides professional employer services to new york landmarks conservancy. In the peo relationship totalsource and new york landmarks conservancy share certain responsibilities and allocate other employer responsibilities between each other. New york landmarks conservancy remains an employer of the worksite employees and totalsource is a co-employer of new york landmarks conservancy's employees. New york landmarks conservancy has: direction and control over employees as is necessary to conduct its business, discharge and fiduciary responsibility it may have, or comply with any applicable licensure, regulatory or statutory requirement of new york landmarks conservancy control over the day to day job duties of employees and over the job sites at which, or from which employees perform services responsibility over the professional and licensed activities of employees including ensuring that employees are supervised by licensed individuals as required by law and for determining whether an applicant or employee meets new york landmarks conservancy's hiring criteria and is qualified to safely and completely perform his or her job totalsource reserves a right of direction and control over employees as is necessary to fulfill its obligations and provide its services under an agreement between new york landmarks conservancy and totalsource. Totalsource and new york landmarks conservancy have a right to hire, discipline, and terminate employees as to each one's employment relationship with employees.”

“The conservancy has its form 990 prepared by an outside accounting firm and has established the following review process to ensure that the information reported is complete and accurate: when the form 990 has been reviewed by management and is ready to be filed with the internal revenue service, it is submitted electronically to members of the conservancy's governing body for any comments prior to its submission. The governing body is provided with sufficient time to review the prepared form 990 and provide their comments. Any comments are then grouped, summarized and forwarded to the compliance officer or committee in charge of filing the return for their review. Each issue is documented and addressed until the return is finalized and approved for filing.”

“The conservancy currently has in place a conflict of interest policy which it annually monitors and enforces. The board currently mandates that all members of management and the governing body annually sign a conflict of interest policy and disclose any potential or actual conflicts that may exist. The signed conflict of interest policy is kept on file. In the event of a conflict of interest, the board member should not vote on the matter, such board member shall be counted in determining the quorum for the meeting. In the discretion of the chair of the board of directors, a board member with a conflict of interest may be required to leave that portion of a meeting that considers the matter as to which there is a conflict. The minutes of the meeting should reflect the making of the disclosure, the abstention from voting, the quorum situation, and whether the director or member was present or absent when the matter was considered. Any member of management having a possible conflict of interest shall report such conflict to the president.”

“The board of directors is responsible under applicable laws, codes, regulations and best practices to evaluate and set compensation for the president. The conservancy's executive committee reviewed comparable salaries of other nonprofits in the new york city area and adjusted salaries accordingly for other officer/key employees of the organization. This process was last undertaken in 2015 and is recorded in the personnel files.”

“The conservancy makes its form 990 available for public inspection as required under section 6104 of the internal revenue code as posted on guidestar.org and other similar types of websites. In addition forms 990 and 1023 as well as the financial statements, conflict of interest policy and governing documents are available upon written request at 1 whitehall street, new york, ny 10004 or by calling the organization directly at (212) 995-5260.”

“Recapture of grants 122,000.”

“The organization has a committee that assumes responsibility for oversight of the audit of its financial statements and selection of an independent auditor. This process did not change from the prior year.”