The Evergreens

“The organization engaged a professional cpa firm with experience in not-for-profit tax return preparation to assist it with the preparation of its form 990. The firm worked closely with the organization's finance personnel to obtain the information needed in order to prepare a complete and accurate tax return. The firm prepared a draft form 990 and furnished it to the organization's finance department personnel for review. The organization's finance department personnel reviewed and discussed the draft form 990 with the cpa firm. Changes were made to the draft form 990, where necessary, and a final draft was furnished by the cpa firm to the organization's finance department personnel for final review and approval. The vice president of finance/cfo of the organization reviewed the final draft form 990 before presenting it to the audit committee. The board of trustees has delegated authority to the audit committee to oversee, review and approve the form 990 process and final document. Once the audit committee reviewed and approved the final document, a copy was sent to each member of the board of trustees, either electronically or by courier, prior to filing the document with the irs.”

“The organization regularly monitors and enforces compliance with its conflict of interest policy. Annually, all members of the board of trustees, officers, senior management, and other key personnel are required to review the existing conflict of interest policy and complete a questionnaire. It is a board member's responsibility to notify the president/ceo of any changes that would create a conflict during the year. The completed questionnaires are returned to the organization's president/ceo for review annually. If a conflict of interest exists, it is addressed with the board chair and individual with the conflict. An individual with a conflict may be asked to leave the board or committee meeting while the conflict is discussed and voted upon by the remaining members.”

“Ceo/president compensation - the board executive compensation committee of four board members is chaired by the board chair. The committee reviews the biennial comparison study contracted through human resources and prepared by an outside firm. The committee recommends a compensation package based on the comparison study that is within fair market value ranges for each position in the industry. The committee's annual recommendation for the ceo/president compensation is presented to the entire board for review and approval in executive session at a regularly scheduled board meeting. The chair of the executive compensation committee documents the review process in the committee meeting minutes. Senior staff - the ceo uses the same comparison study referred to above and consults with the board executive compensation committee in annually setting the compensation of the vp of finance & cfo, vp of health services and vp of administrative services & cao. The medical director is contracted through cooper health system. Accordingly, the organization has no input relative to such individual's compensation.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available upon request.”

“Part VII and Schedule J reflect certain board members and officers receiving compensation and benefits from this organization. Please note this remuneration was for services rendered as full-time employees of the organization and not for services rendered as a voting member of this organization's board of trustees.”

“VALUATION gain, beneficial interest in perpetual trusts 3,493.”