Civic Intelligence

The Robert W Woodruff Library of the Atlanta University Center Inc

990 • Fiscal year 2016 • EIN 20-0267588

Jul 01, 2015 to Jun 30, 2016 • Filed on Feb 15, 2017

111 James P Brawley Drive SWAtlanta, GA 30314

(404) 577-6317

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

13th percentile

0.02x

Higher debt load relative to assets than 13% of similar nonprofits.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2016

Liabilities / Revenue

13th percentile

0.06x

Higher debt load relative to revenue than 13% of similar nonprofits.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2016

Net Margin

13th percentile

-15%

Higher net margin than 13% of similar nonprofits.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2016

Top Officer Pay

41st percentile

$213,168

Higher top officer pay than 41% of similar nonprofits.

Top officer pay equals 2.2% of source-year revenue.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2016

Asset Growth

18th percentile

-4.4%

Faster asset growth than 18% of similar nonprofits.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Annualized from 2015 to 2016

Revenue Growth

14th percentile

-22%

Faster revenue growth than 14% of similar nonprofits.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Annualized from 2015 to 2016

Assets

Down

$38,244,477

Down $1,759,643 (-4.4%) from 2015

Net Assets

Down

$37,663,624

Down $1,468,010 (-3.8%) from 2015

Liabilities

Down

$580,853

Down $291,633 (-33%) from 2015

Revenue

Down

$9,873,882

Down $2,767,227 (-22%) from 2015

Expenses

Up

$11,308,956

Up $292,899 (+2.7%) from 2015

Net Income

Down

-$1,435,074

Down $3,060,126 (-188%) from 2015

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$60M$40M$20M$0Assets 2010: $44,899,085Liabilities 2010: $5,447,859Net Assets 2010: $39,451,2262010Assets 2011: $41,770,684Liabilities 2011: $2,894,419Net Assets 2011: $38,876,2652011Assets 2012: $38,877,923Liabilities 2012: $1,255,251Net Assets 2012: $37,622,6722012Assets 2013: $37,870,554Liabilities 2013: $748,432Net Assets 2013: $37,122,1222013Assets 2014: $39,087,066Liabilities 2014: $753,608Net Assets 2014: $38,333,4582014Assets 2015: $40,004,120Liabilities 2015: $872,486Net Assets 2015: $39,131,6342015Assets 2016: $38,244,477Liabilities 2016: $580,853Net Assets 2016: $37,663,6242016Assets 2017: $38,870,835Liabilities 2017: $1,155,530Net Assets 2017: $37,715,3052017Assets 2018: $37,975,239Liabilities 2018: $1,606,073Net Assets 2018: $36,369,1662018Assets 2019: $35,703,683Liabilities 2019: $853,173Net Assets 2019: $34,850,5102019Assets 2020: $35,048,180Liabilities 2020: $1,710,052Net Assets 2020: $33,338,1282020Assets 2021: $37,316,222Liabilities 2021: $1,057,085Net Assets 2021: $36,259,1372021Assets 2022: $36,750,621Liabilities 2022: $971,382Net Assets 2022: $35,779,2392022Assets 2023: $38,186,177Liabilities 2023: $2,766,513Net Assets 2023: $35,419,6642023Assets 2024: $39,387,130Liabilities 2024: $3,833,617Net Assets 2024: $35,553,5132024Assets 2025: $41,434,189Liabilities 2025: $4,123,659Net Assets 2025: $37,310,5302025

Highlighted filing

2016

Assets$38,244,477
Liabilities$580,853
Net Assets$37,663,624

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$20M$15M$10M$5.0M$0-$5.0MExpenses 2010: $9,708,2362010Revenue 2011: $9,480,165Expenses 2011: $11,122,414Net Income 2011: -$1,642,2492011Expenses 2012: $10,559,3782012Expenses 2013: $11,013,0922013Revenue 2014: $11,561,127Expenses 2014: $10,991,065Net Income 2014: $570,0622014Revenue 2015: $12,641,109Expenses 2015: $11,016,057Net Income 2015: $1,625,0522015Revenue 2016: $9,873,882Expenses 2016: $11,308,956Net Income 2016: -$1,435,0742016Revenue 2017: $11,327,030Expenses 2017: $11,802,853Net Income 2017: -$475,8232017Revenue 2018: $10,580,170Expenses 2018: $12,259,203Net Income 2018: -$1,679,0332018Revenue 2019: $11,303,437Expenses 2019: $12,872,741Net Income 2019: -$1,569,3042019Revenue 2020: $11,195,875Expenses 2020: $12,884,741Net Income 2020: -$1,688,8662020Revenue 2021: $13,445,149Expenses 2021: $12,386,471Net Income 2021: $1,058,6782021Revenue 2022: $14,706,719Expenses 2022: $13,629,253Net Income 2022: $1,077,4662022Revenue 2023: $14,844,842Expenses 2023: $15,290,330Net Income 2023: -$445,4882023Revenue 2024: $13,765,854Expenses 2024: $14,495,008Net Income 2024: -$729,1542024Revenue 2025: $15,722,109Expenses 2025: $14,711,024Net Income 2025: $1,011,0852025

Highlighted filing

2016

Revenue$9,873,882
Expenses$11,308,956
Net Income-$1,435,074
Jump To
Filing Snapshot
Filing Period
Jul 1, 2015 to Jun 30, 2016
Signed
Feb 15, 2017
Return Version
2015v3.0
Gross Receipts
$19,049,848
Mission and Program Overview

Mission

The Atlanta University Center Robert W. Woodruff Library partners with member academic institutions of the AUC: Clark Atlanta University, Morehouse College, and Spelman College, providing information management, instruction and access to a variety of global information resources acquired and organized in support of teaching and learning, scholarship and cultural preservation of the Atlanta University Center.

Provide the highest level of information resources and services in support of student and faculty success, and cultural preservation of the Atlanta University Center

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$28,082,711$28,941,853▲ $859,142
Investments in Publicly Traded Securities$11,007,267$8,351,140▼ $2,656,127
Prepaid Expenses and Deferred Charges$750,819$667,112▼ $83,707
Savings and Temporary Cash Investments$90,885$99,357▲ $8,472
Pledges and Grants Receivable$0$81,178▲ $81,178
Cash and Non-Interest-Bearing Accounts$37,375$56,686▲ $19,311
Accounts Receivable$35,063$47,151▲ $12,088
Other Notes and Loans Receivable, Net$0$0→ $0
Receivable From Disqualified Prsn$0$0→ $0
Receivables From Officers Etc$0$0→ $0
Investments Other Securities$0$0→ $0
Investments Program Related$0$0→ $0
Intangible Assets$0$0→ $0
Inventories for Sale or Use$0$0→ $0
Loans From Officers Directors$0$0→ $0
Total Assets$40,004,120$38,244,477▼ $1,759,643
Other Assets Total$0$0→ $0
Liabilities
Accounts Payable and Accrued Expenses$693,481$419,676▼ $273,805
Deferred Revenue$168,204$161,177▼ $7,027
Other Liabilities$10,801$0▼ $10,801
Grants Payable$0$0→ $0
Mortgage Notes Payable Secured by Investment Property$0$0→ $0
Unsecured Notes Loans Payable$0$0→ $0
Escrow Account Liability$0$0→ $0
Tax Exempt Bond Liabilities$0$0→ $0
Total Liabilities$872,486$580,853▼ $291,633
Net Assets / Fund Balance
Unrestricted Net Assets$29,245,624$29,966,182▲ $720,558
Permanently Rstr Net Assets$5,818,485$5,818,485→ $0
Temporarily Rstr Net Assets$4,067,525$1,878,957▼ $2,188,568
Total Net Assets Fund Balance$39,131,634$37,663,624▼ $1,468,010
Total Liabilities and Net Assets / Fund Balance$40,004,120$38,244,477▼ $1,759,643

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$22,227,519$18,190,073$40,417,592
Other Land Buildings$4,014,571$32,415,069$36,429,640
Equipment$1,056,427$9,140,238$10,196,665
Land$1,643,336-$1,643,336

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2015$7,303,977-▲ $31,400$389,574$6,945,803
2014$7,680,390$24,929▼ $32,654$368,688$7,303,977
2013$7,061,265$25,218▲ $943,263$349,356$7,680,390
2012$6,461,305$49,636▲ $675,324$125,000$7,061,265
2011$6,868,143$25,452▼ $121,370$310,920$6,461,305
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Loretta ParhamCEO & Library Dir/Ex-OfficioFT$183,391$30,800$214,191
Eric MillerCFO/Asst Director for OperationsFT$106,756$9,426$116,182
Theresa ScalesControllerFT$50,872$21,883$72,755

Board Members and Trustees

NameTitle
Dr John Silvanus Wilson JrChairman of the Board
Dr Ed WheelerBoard Member
Dr Mary Schmidt CampbellBoard Member
Dr Ronald A JohnsonBoard Member
Marvelyn ThomasHuman Resources Director
Dr Julio Gonzalez-RuizEx-Officio Member
Dr Bettye ClarkInvited - Ex-Officio Member
Dr Danielle Carr RamdathMember-At-Large
F Sheffield HaleMember-At-Large
Henry ZigtemaMember-At-Large

Highest Paid Contractors

ContractorServicesLocationCompensation
Georgia Development Partnersconstruction service300 Galleria Pkwy SE STE 310, Atlanta, GA 30339$1,116,830
Turner Construction Companyconstruction service1495 Piedmont Road NE Suite 700, Atlanta, GA 30305$742,013
Innovative Vision TechnologyTechnology26 Town Center Suite 742, Hampton, VA 23666$715,197
Groome TransportationTransportation5500 Lewis Road, Sandston, VA 23150$591,257
EbscoCollections/Sub ServPO Box 204661, Dallas, TX 75320-4661$560,793
Revenue and Support

Revenue Composition

Contributions and Grants
$129,770
Program Service Revenue
$9,488,668
Investment Income
$109,466
Other Revenue
$145,978
All Other Contributions
$10,000
Change in Net Assets
$-1,435,074

Audited Revenue Reconciliation

Revenue per Audited Statements
$9,822,465
Revenue Not Reported on Financial Statements
$51,417
Revenue Not Reported on Form 990
$-32,936
Total Revenue per Audited Statements
$9,789,529
Total Revenue per Form 990
$9,873,882
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$7,467,446
Salaries, Compensation, and Employee Benefits$3,836,410
Total Fundraising Expense$133,476
Grants and Similar Amounts Paid$5,100
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$2,014,929$617,912$53,732$2,686,573
Fees for Services Other$1,565,497$464,412$34,371$2,064,280
Depreciation Depletion$1,483,214$370,803-$1,854,017
Occupancy$617,097$155,642$643$773,382
Office Expenses$456,116$127,205$12,222$595,543
Current Officers, Directors, Trustees, and Key Employees$329,642$101,090$8,790$439,522
Other Employee Benefits$287,861$88,277$7,676$383,814
Payroll Taxes$162,363$49,791$4,330$216,484
Travel$109,762$25,860$4,640$140,262
Pension Plan Contributions$82,513$25,304$2,200$110,017
Information Technology$55,787$16,013$1,465$73,265
Fees for Services Accounting$42,900$13,156$1,144$57,200
Fees for Service Investment Mgmnt Fees$38,563$12,340$514$51,417
Conferences and Meetings$23,911$7,651$319$31,881
Interest$17,028$5,405$271$22,704
Fees for Services Legal$5,060$1,552$135$6,747
Insurance$4,920$1,230-$6,150
Grants to Domestic Individuals$4,100--$4,100
Grants to Domestic Orgs$1,000--$1,000
Other Expenses$164$50$2$216
Total Functional Expenses$9,142,250$2,033,230$133,476$11,308,956

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$11,308,956
Expenses per Audited Statements$11,257,539
Total Expenses per Audited Statements$11,257,539
Expenses Not Reported on Financial Statements$51,417
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Loans and Receivables

Line ItemBeginningEndChange
Loans from Officers, Directors, Trustees, and Key Employees$0$0→ $0
Receivables from Disqualified Persons$0$0→ $0
Receivables from Officers, Directors, Trustees, and Key Employees$0$0→ $0
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Capital Leases$0
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
Yes
Management duties delegated
No

Governance Explanations

Part VI #6

The Library's affiliated member institutions - Clark Atlanta University, Morehouse College, Spelman College and Interdenominational Theological Center have use of the library and the other services that are offered. Each member contributes funds based upon an agreed amount for support of the Library.

Part VI #7A & B - Member Approval

The manner of appointment of the Board of Trustees shall be as set forth in the Library Support Agreement, and the Members agree to vote in favor of the persons selected in accordance with those procedures. Each Trustee shall remain in office until his or her death, disability, disqualification, resignation, or removal as permitted herein or pursuant to the Library Support Agreement.

Part VI #11

First, the Organization's IRS Form 990 is reviewed by the CFO and CEO. Second The Organization's IRS Form 990 is reviewed by each member of the Finance Committee of the Board of Trustees. Final review begins with the placement of the proposed organization's IRS Form 990 onto the Board of Trustees communications portal. Board of Trustee Members are notified of the posting and given (5) business days to review and respond.

Part VI #12C

The conflict of interest policy is addressed annually in the identified Board meeting. Any discovered interest conflicts are brought to the table for discussion and approval. These discussions and approvals are reflected in the minutes of the Board meeting. In addition, each member of the Board of Trustees is required to complete, annually, a series of questions testing any possible conflicts of interest. Board member responses are kept on file in Library Finance Office.

Part VI #15 A&B

The Personnel & Compensation Committee of the Board of Trustees makes recommendations to the Chair of the Board for any changes to the salary of the CEO & Library Director. The salary recommendation is based on a review/comparison of market salary, economic conditions and the CEO's attainment of the strategic objectives established by the Board. The CEO makes recommendation and receives approval of the CFO's salary rate from the Personnel & Compensation Committee of the Board of Trustees.

Part VI #19

The governing documents and conflict of interest policy are provided upon request by contacting the CFO, Eric Miller at (404) 577-6317. The annual financial audit report is available on the website, www.auctr.edu, or by contacting the CFO, Eric Miller.

Filing and Contact Details

Filer

Filer Name
Robert W Woodruff Library
EIN
20-0267588
In Care Of
% ERIC U MILLER JR
Phone
4045776317
Address
111 JAMES P BRAWLEY DRIVE SW, ATLANTA, GA 30314

Signing Officer

Name
Eric U Miller Jr
Title
Officer
Phone
4045776317
Signed
2017-02-15
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Eric U Miller Jr
Formed
2004
Legal Domicile
Ga
Voting Board Members
7
Independent Board Members
7
Employees
87
Volunteers
8

Preparer

Firm
Smith & Howard Pc
Address
271 17TH STREET SUITE 1600, ATLANTA, GA 30363
Preparer
Marc Azar
Phone
4048746244
Supplemental Narrative

Additional Explanations

Part III #2

See part III 4b & 4d for description of new programs: NEH African American Religious Collection Access Grant, and Georgia Humanities Council ASM Exhibition Support Grant.

Part III #3

THE CENTER FOR INTEGRATING TEACHING AND TECHNOLOGY (CITT) PHASE II was ended in 2015. The HBCU LIBRARY ALLIANCE FACULTY SCHOLARSHIP was ended in 2015. All grant requirements were satisfied before the programs ended.

Part III #4D

Rich Foundation ASM Civil Rights Exhibitions Grant Atlanta Student Movement Exhibition. The AUC Woodruff Library received funding to develop an exhibition to educate the Atlanta area community about the pivotal role of Atlanta University Center students in the desegregation of the City of Atlanta during the 1960s. The exhibit will be on display in the Librarys Exhibition Hall from October 15, 2015 through May 22, 2017 and is free and open to the public. Funding was used for curation, exhibit design, fabrication, printing, and installation. Revenue of $25,000 was received FY15. Georgia Humanities Council ASM Exhibition Support Grant Atlanta Student Movement Exhibition. The AUC Woodruff Library received funding to develop an exhibition to educate the Atlanta area community about the pivotal role of Atlanta University Center students in the desegregation of the City of Atlanta during the 1960s. The exhibit will be on display in the Librarys Exhibition Hall from October 15, 2015 through May 22, 2017 and is free and open to the public. GHC funding was used for exhibit design, fabrication, printing, and installation. Revenue of $10,000 was received FY15.

Part IX #11G

Detail of Fees for services other: Service Contracts: $345,751 Professional Services: $392,856 Consulting Services: $2,988 Recruiting: $17,088 Temporary Employee Services $107,266 Other Contractual Services $1,198,330 ------------ Total $2,064,279

Form 990 Part IX Line 11G

Description:other fees total fees:2064280

Financial Statement Notes

Schedule D, Part III, Line 1A

The Library receives donated collections, artifacts and artwork that are maintained for public exhibition, education and research in furtherance of public service rather than for financial gain and are considered to have cultural, aesthetic or historical value worth preserving perpetually. In conformity with GAAP, the collections, artifacts and artwork have been excluded from the consolidated statements of financial position. The Library maintains a detail list of the items' locations, conditions, donor information and access requirements. One item worth $8,000 was donated in the year ending June 30, 2016.

Schedule D, Part III, Line 5

The Library maintains and preserves extensive holdings of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in african american and african diaspora material. The collection facilitates The Library's purpose by educating, teaching and enriching the patrons of the library in the cultural aspects of african american history.

Schedule D, Part V

The Library has a spending policy approved by the Library's Board of Trustees that authorizes the Library to budget for, and make, annual disbursements from its endowment fund for operating expenses or capital expenditures, including any interest or fees, in an amount up to 5% of a 3 year average of the market values of the total unrestricted and temporarily restricted net assets in the endowment fund.

Schedule D, Part X, Line 2

The Library is exempt from income taxes under Section 501(c)(3) of the Internal Revenue Code, as amended, and is classified by the Internal Revenue Service as other than a private foundation. Accordingly, no provision or liability for federal and state income taxes has been recorded in the accompanying consolidated financial statements. The Library annually evaluates all federal and state income tax positions. This process includes an analysis of whether these income tax positions the Library takes meet the definition of an uncertain tax position under the Income Taxes Topic of the Financial Accounting Standards Codification. In the normal course of business, the Company is subject to examination by federal and state taxing authorities. In general, the Library is no longer subject to tax examinations for the tax years ending before June 30, 2013.

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IRS990/Desc0The AUC Robert W. Woodruff Library serves as the center of the academic village for Clark Atlanta University, the Interdenominational Theological Center, Morehouse College and Spelman College, providing the highest level of information resources and services in support of student and faculty success, and the cultural preservation of the Atlanta University Center. The Library serves approximately 6,785 undergraduate and 982 graduate students and maintains an extensive holding of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in African American and African Diaspora materials. Principle activities include reference and research service; curriculum centered library instruction; acquisition, organization, arrangement, dissemination, and preservation of information; and interlibrary loan services. In FY15/16 the Library acquired 11,284 new items including print, media, and electronic resources; conducted 38,932 user interactions; and 223 instructional sessions impacting 3,917 users. The Library is responsible for the provision of information technology services including network and website management, hardware and software acquisition, and desktop support for 410 workstations and continued upgrade and maintenance the wireless footprint throughout the building and designated perimeter spaces. In addition, the library provides the following services to facilitate the teaching and learning, scholarship and cultural preservation: facilities; human resources; security; and shuttle. In 2015, the AUC Woodruff Library completed the Phase II Renovation Project: Brawley Greenscape and Pedestrian Parkway, which transformed the grassy lot across from its main entrance into an outdoor learning space, while included adding an outdoor dining area for the Librarys Woodi Caf.
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IRS990/MissionDesc0THE ROBERT W. WOODRUFF LIBRARY SERVES AS THE CENTER OF THE ACADEMIC VILLAGE FOR CLARK ATLANTA UNIVERSITY, THE INTERDENOMINATIONAL THEOLOGICAL CENTER, MOREHOUSE COLLEGE AND SPELMAN COLLEGE, PROVIDING THE HIGHEST LEVEL OF INFORMATION RESOURCES AND SERVICES IN SUPPORT OF student and faculty success, and the CULTURAL PRESERVATION OF THE ATLANTA UNIVERSITY CENTER. PRINCIPLE ACTIVITIES INCLUDE REFERENCE AND RESEARCH SERVICE; CURRICULUM CENTERED LIBRARY INSTRUCTION; ACQUISITION, ORGANIZATION, ARRANGEMENT, DISSEMINATION, AND PRESERVATION OF INFORMATION; AND INTERLIBRARY LOAN SERVICES.
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Document Assets

No mirrored PDF or thumbnail assets are attached yet.

Filings

Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2025Detailed filing. Detailed filing data is available for this year.$41.4$4.12$37.3$15.7$14.7$1.01
2024Detailed filing. Detailed filing data is available for this year.$39.4$3.83$35.6$13.8$14.5$0.73
2023Detailed filing. Detailed filing data is available for this year.$38.2$2.77$35.4$14.8$15.3$0.45
2022Detailed filing. Detailed filing data is available for this year.$36.8$0.97$35.8$14.7$13.6$1.08
2021Detailed filing. Detailed filing data is available for this year.$37.3$1.06$36.3$13.4$12.4$1.06
2020Detailed filing. Detailed filing data is available for this year.$35.0$1.71$33.3$11.2$12.9$1.69
2019Detailed filing. Detailed filing data is available for this year.$35.7$0.85$34.9$11.3$12.9$1.57
2018Detailed filing. Detailed filing data is available for this year.$38.0$1.61$36.4$10.6$12.3$1.68
2017Detailed filing. Detailed filing data is available for this year.$38.9$1.16$37.7$11.3$11.8$0.48
2016Detailed filing. Detailed filing data is available for this year.$38.2$0.58$37.7$9.87$11.3$1.44
2015Detailed filing. Detailed filing data is available for this year.$40.0$0.87$39.1$12.6$11.0$1.63
2014Detailed filing. Detailed filing data is available for this year.$39.1$0.75$38.3$11.6$11.0$0.57
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$37.9$0.75$37.1$11.0
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$38.9$1.26$37.6$10.6
2011Summary only. Only limited summary data is available for this year.$41.8$2.89$38.9$9.48$11.1$1.64
2010Facts available. Structured filing facts are available, but richer extracted sections are limited.$44.9$5.45$39.5$9.71
Peer Organizations

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