Civic Intelligence

The Robert W Woodruff Library of the Atlanta University Center Inc

990 • Fiscal year 2020 • EIN 20-0267588

Jul 01, 2019 to Jun 30, 2020 • Filed on Nov 15, 2020

Organization ProfileWWW.AUCTR.EDU

View Organization Page

111 James P Brawley Drive SWAtlanta, GA 30314

(404) 577-6317

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

23rd percentile

0.05x

Higher debt load relative to assets than 23% of similar nonprofits.

2020 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2020

Liabilities / Revenue

26th percentile

0.15x

Higher debt load relative to revenue than 26% of similar nonprofits.

2020 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2020

Net Margin

14th percentile

-15%

Higher net margin than 14% of similar nonprofits.

2020 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2020

Top Officer Pay

49th percentile

$245,436

Higher top officer pay than 49% of similar nonprofits.

Top officer pay equals 2.2% of source-year revenue.

2020 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2020

Asset Growth

19th percentile

-1.8%

Faster asset growth than 19% of similar nonprofits.

2020 filings • 501(c)3 • $25M-$50M nonprofits • Annualized from 2019 to 2020

Revenue Growth

40th percentile

-1.0%

Faster revenue growth than 40% of similar nonprofits.

2020 filings • 501(c)3 • $25M-$50M nonprofits • Annualized from 2019 to 2020

Balance Sheet
Liabilities / Assets23rd percentile

Assets

Down

$35,048,180

Down $655,503 (-1.8%) from 2019

Net Assets

Down

$33,338,128

Down $1,512,382 (-4.3%) from 2019

Liabilities

Up

$1,710,052

Up $856,879 (+100%) from 2019

Revenue And Expenses
Liabilities / Revenue26th percentileNet Margin14th percentile

Revenue

Down

$11,195,875

Down $107,562 (-1.0%) from 2019

Expenses

Up

$12,884,741

Up $12,000 (+0.1%) from 2019

Net Income

Down

-$1,688,866

Down $119,562 (-7.6%) from 2019

Historical Trend

Balance Sheet Trend

Asset Growth19th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$60M$40M$20M$0Assets 2010: $44,899,085Liabilities 2010: $5,447,859Net Assets 2010: $39,451,2262010Assets 2011: $41,770,684Liabilities 2011: $2,894,419Net Assets 2011: $38,876,2652011Assets 2012: $38,877,923Liabilities 2012: $1,255,251Net Assets 2012: $37,622,6722012Assets 2013: $37,870,554Liabilities 2013: $748,432Net Assets 2013: $37,122,1222013Assets 2014: $39,087,066Liabilities 2014: $753,608Net Assets 2014: $38,333,4582014Assets 2015: $40,004,120Liabilities 2015: $872,486Net Assets 2015: $39,131,6342015Assets 2016: $38,244,477Liabilities 2016: $580,853Net Assets 2016: $37,663,6242016Assets 2017: $38,870,835Liabilities 2017: $1,155,530Net Assets 2017: $37,715,3052017Assets 2018: $37,975,239Liabilities 2018: $1,606,073Net Assets 2018: $36,369,1662018Assets 2019: $35,703,683Liabilities 2019: $853,173Net Assets 2019: $34,850,5102019Assets 2020: $35,048,180Liabilities 2020: $1,710,052Net Assets 2020: $33,338,1282020Assets 2021: $37,316,222Liabilities 2021: $1,057,085Net Assets 2021: $36,259,1372021Assets 2022: $36,750,621Liabilities 2022: $971,382Net Assets 2022: $35,779,2392022Assets 2023: $38,186,177Liabilities 2023: $2,766,513Net Assets 2023: $35,419,6642023Assets 2024: $39,387,130Liabilities 2024: $3,833,617Net Assets 2024: $35,553,5132024Assets 2025: $41,434,189Liabilities 2025: $4,123,659Net Assets 2025: $37,310,5302025

Highlighted filing

2020

Assets$35,048,180
Liabilities$1,710,052
Net Assets$33,338,128
Open 2020 Filing

Operations Trend

Revenue Growth40th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$20M$15M$10M$5.0M$0-$5.0MExpenses 2010: $9,708,2362010Revenue 2011: $9,480,165Expenses 2011: $11,122,414Net Income 2011: -$1,642,2492011Expenses 2012: $10,559,3782012Expenses 2013: $11,013,0922013Revenue 2014: $11,561,127Expenses 2014: $10,991,065Net Income 2014: $570,0622014Revenue 2015: $12,641,109Expenses 2015: $11,016,057Net Income 2015: $1,625,0522015Revenue 2016: $9,873,882Expenses 2016: $11,308,956Net Income 2016: -$1,435,0742016Revenue 2017: $11,327,030Expenses 2017: $11,802,853Net Income 2017: -$475,8232017Revenue 2018: $10,580,170Expenses 2018: $12,259,203Net Income 2018: -$1,679,0332018Revenue 2019: $11,303,437Expenses 2019: $12,872,741Net Income 2019: -$1,569,3042019Revenue 2020: $11,195,875Expenses 2020: $12,884,741Net Income 2020: -$1,688,8662020Revenue 2021: $13,445,149Expenses 2021: $12,386,471Net Income 2021: $1,058,6782021Revenue 2022: $14,706,719Expenses 2022: $13,629,253Net Income 2022: $1,077,4662022Revenue 2023: $14,844,842Expenses 2023: $15,290,330Net Income 2023: -$445,4882023Revenue 2024: $13,765,854Expenses 2024: $14,495,008Net Income 2024: -$729,1542024Revenue 2025: $15,722,109Expenses 2025: $14,711,024Net Income 2025: $1,011,0852025

Highlighted filing

2020

Revenue$11,195,875
Expenses$12,884,741
Net Income-$1,688,866
Open 2020 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2019 to Jun 30, 2020
Signed
Nov 15, 2020
Return Version
2019v5.1
Gross Receipts
$16,803,206
Mission and Program Overview

Mission

The Atlanta University Center Robert W. Woodruff Library partners with member academic institutions of the AUC: Clark Atlanta University, Morehouse College, and Spelman College, providing information management, instruction and access to a variety of global information resources acquired and organized in support of teaching and learning, scholarship and cultural preservation of the Atlanta University Center.

Provide the highest level of information resources and services in support of student and faculty success, and cultural preservation of the Atlanta University Center

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$26,537,012$25,310,700▼ $1,226,312
Investments in Publicly Traded Securities$8,381,667$8,752,949▲ $371,282
Prepaid Expenses and Deferred Charges$541,519$598,167▲ $56,648
Cash and Non-Interest-Bearing Accounts$81,541$149,978▲ $68,437
Accounts Receivable$53,666$123,643▲ $69,977
Savings and Temporary Cash Investments$108,278$111,875▲ $3,597
Pledges and Grants Receivable$0$868▲ $868
Other Notes and Loans Receivable, Net$0$0→ $0
Receivable From Disqualified Prsn$0$0→ $0
Receivables From Officers Etc$0$0→ $0
Investments Other Securities$0$0→ $0
Investments Program Related$0$0→ $0
Intangible Assets$0$0→ $0
Inventories for Sale or Use$0$0→ $0
Loans From Officers Directors$0$0→ $0
Total Assets$35,703,683$35,048,180▼ $655,503
Other Assets Total$0$0→ $0
Liabilities
Accounts Payable and Accrued Expenses$646,077$1,501,283▲ $855,206
Deferred Revenue$135,286$126,359▼ $8,927
Other Liabilities$71,810$82,410▲ $10,600
Grants Payable$0$0→ $0
Mortgage Notes Payable Secured by Investment Property$0$0→ $0
Unsecured Notes Loans Payable$0$0→ $0
Escrow Account Liability$0$0→ $0
Tax Exempt Bond Liabilities$0$0→ $0
Total Liabilities$853,173$1,710,052▲ $856,879
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$26,616,741$25,062,680▼ $1,554,061
Net Assets With Donor Restrictions$8,233,769$8,275,448▲ $41,679
Total Net Assets Fund Balance$34,850,510$33,338,128▼ $1,512,382
Total Liabilities and Net Assets / Fund Balance$35,703,683$35,048,180▼ $655,503

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$19,307,071$22,696,528$42,003,599
Other Land Buildings$3,156,982$33,463,972$36,620,954
Equipment$1,203,311$10,889,592$12,092,903
Land$1,643,336-$1,643,336

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2019$7,810,628$30,403▲ $266,056$346,594$7,760,493
2018$7,760,152$25,000▲ $367,641$342,165$7,810,628
2017$7,469,242-▲ $634,284$343,374$7,760,152
2016$6,945,803$50,000▲ $865,063$391,624$7,469,242
2015$7,303,977-▲ $31,400$389,574$6,945,803
Compensation and Service Providers
Top Officer Pay49th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Loretta ParhamCEO & Library Dir/Ex-OfficioFT$195,942$50,571$246,513
Eric MillerCFO/Asst Director for OperationsFT$122,625$14,595$137,220

Board Members and Trustees

NameTitle
Dr Mary Schmidt CampbChairman of the Board
Dr David A ThomasBoard Member
Dr George T FrenchBoard Member
Rev Matthew Wesley WiBoard Member
Dr Jamil ZainaldinMember-at-large
Henry ZigtemaMember-At-Large
Kate NevinsMember-at-Large

Highest Paid Contractors

ContractorServicesLocationCompensation
Innovative Vision TechnologyTechnology1 Enterprise Parkway Suite 150, Hampton, VA 23666$922,035
EbscoCollections/Sub ServPO Box 204661, Dallas, TX 75320$648,974
Groome TransportationTransportation5500 Lewis Road, Sandston, VA 23150$597,913
Board of Regents of the UniversityCollection/Sub Serv270 Washington Street SW, Atlanta, GA 30334$219,677
Chemical Abstracts ServiceCollection/sub ServL-3000, Columbus, OH 43260$183,180
Revenue and Support

Revenue Composition

Contributions and Grants
$701,116
Program Service Revenue
$10,206,291
Investment Income
$151,574
Other Revenue
$136,894
All Other Contributions
$42,116
Change in Net Assets
$-1,688,866

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
Yes

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Securities Publicly Traded1$30,403Fair Market Value (FMV)
Total Noncash Contributions1$30,403-

Audited Revenue Reconciliation

Revenue per Audited Statements
$11,137,886
Revenue Not Reported on Financial Statements
$57,989
Revenue Not Reported on Form 990
$177,414
Total Revenue per Audited Statements
$11,315,300
Total Revenue per Form 990
$11,195,875
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$8,000,306
Salaries, Compensation, and Employee Benefits$4,882,991
Total Fundraising Expense$526,163
Grants and Similar Amounts Paid$1,444
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$2,807,199$592,131$118,686$3,518,016
Fees for Services Other$1,776,059$290,369$140,696$2,207,124
Depreciation Depletion$1,570,143$211,000$119,757$1,900,900
Occupancy$1,029,428$140,221$78,706$1,248,355
Other Employee Benefits$516,506$76,541$10,559$603,606
Office Expenses$326,305$41,881$23,230$391,416
Current Officers, Directors, Trustees, and Key Employees$314,341$63,396$12,278$390,015
Payroll Taxes$223,563$33,130$4,570$261,263
Information Technology$103,305$9,909$4,818$118,032
Pension Plan Contributions$94,205$13,960$1,926$110,091
Travel$77,083$5,892$3,344$86,319
Fees for Services Accounting-$83,500-$83,500
Conferences and Meetings$62,828$2,551$1,448$66,827
Fees for Service Investment Mgmnt Fees$48,885$6,716$2,388$57,989
Interest$39,046$5,247$2,978$47,271
Insurance$5,003$672$382$6,057
Other Expenses$3,634$488$277$4,399
Grants to Domestic Individuals$1,444--$1,444
Fees for Services Legal$174$28$14$216
Total Functional Expenses$10,780,759$1,577,819$526,163$12,884,741

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$12,884,741
Total Expenses per Audited Statements$12,827,682
Expenses per Audited Statements$12,826,752
Expenses Not Reported on Financial Statements$57,989
Expenses Not Reported on Form 990$930
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$0
Fundraising Gross Income$0
Gaming Direct Expenses$0
Gaming Gross Income$0
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Loans and Receivables

Line ItemBeginningEndChange
Loans from Officers, Directors, Trustees, and Key Employees$0$0→ $0
Receivables from Disqualified Persons$0$0→ $0
Receivables from Officers, Directors, Trustees, and Key Employees$0$0→ $0
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Capital Leases$82,410
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
Yes
Key decisions subject to board approval
Yes
Management duties delegated
No

Governance Explanations

Part VI #6

“The Library's affiliated member institutions (Clark Atlanta University, Morehouse College, Spelman College, and the Interdenominational Theological Center) have protected use of the Library and its related resources offered. Each member is assessed an annual participation fee based on a Board derived formula (see current Clap Jordan assessment formula).”

Part VI #7 A&B - Member Approval

“The manner of appointment of the Board of Trustees shall be as set forth in the Library Support Agreement, and the Members agree to vote in favor of the persons selected in accordance with those procedures. Each Trustee shall remain in office until his or her death, disability, disqualification, resignation, or removal as permitted herein or pursuant to the Library Support Agreement.”

Part VI #11

“First, the Organization's IRS Form 990 is reviewed by the CFO and CEO. Second, the Organization's IRS Form 990 is reviewed by each member of the Finance Committee of the Board of Trustees. Third, final review begins with the placement of the proposed organization's IRS Form 990 onto the Board of Trustees communications portal. Finally, Board of Trustee Members are notified of the posting and given (5) business days to review and respond.”

Part VI #12C

“The conflict of interest policy is addressed annually in the identified Board meeting. Any discovered interest conflicts are brought to the table for discussion and approval. These discussions and approvals are reflected in the minutes of the Board meeting. In addition, each member of the Board of Trustees is required to complete, annually, a series of questions testing any possible conflicts of interest. Board member responses are kept on file in Library Finance Office.”

Part VI #15 A&B

“The Personnel & Compensation Committee of the Board of Trustees makes recommendations to the Chair of the Board for any changes to the salary of the CEO & Library Director. The salary recommendation is based on a review/comparison of market salary, economic conditions and the CEO's attainment of the strategic objectives established by the Board. The CEO makes recommendation and receives approval of the CFO's salary rate from the Personnel & Compensation Committee of the Board of Trustees.”

Part VI #19

“The governing documents, conflict of interest policy, and annual financial audit reports are available by contacting the AUC RWWL Administrative Offices at (404) 978-2000.”

Filing and Contact Details

Filer

Filer Name
Robert W Woodruff Library Inc
EIN
20-0267588
In Care Of
% ERIC U MILLER
Phone
4045776317
Address
111 JAMES P BRAWLEY DRIVE SW, ATLANTA, GA 30314

Signing Officer

Name
Eric U Miller
Title
CFO
Phone
4045776317
Signed
2020-11-15
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Eric U Miller
Formed
2004
Legal Domicile
Ga
Voting Board Members
7
Independent Board Members
7
Employees
75

Preparer

Firm
Smith & Howard Pc
Address
271 17TH STREET NW SUITE 1600, ATLANTA, GA 30363
Preparer
marc azar partner
Phone
4048746244
Supplemental Narrative

Additional Explanations

Part IX #11G

“Detail of Other Fees: Professional Services: $ 332,000 Consulting Services: $ 63 Recruiting: $ 23,595 Temporary Employee Services: $ 161,697 Other Contractual Services: $1,689,770 ------------ Total $2,207,125”

Form 990 Part IX Line 11G

“Description:other fees total fees:2207124”

Financial Statement Notes

Schedule D, Part III, Line 1A

“The Library receives donated collections, artifacts and artwork that are maintained for public exhibition, education and research in furtherance of public service rather than for financial gain and are considered to have cultural, aesthetic or historical value worth preserving perpetually. In conformity with GAAP, the collections, artifacts and artwork have been excluded from the consolidated statements of financial position. The Library maintains a detail list of the items' locations, conditions, donor information and access requirements.”

Schedule D, Part III, Line 4

“The Library maintains and preserves extensive holdings of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in african american and african diaspora material. The collection facilitates The Library's purpose by educating, teaching and enriching the patrons of the library in the cultural aspects of african american history.”

Schedule D, Part V

“The Library has a spending policy approved by the Library's Board of Trustees that authorizes the Library to budget for, and make, annual disbursements from its endowment fund for operating expenses or capital expenditures, including any interest or fees, in an amount up to 5% of the trailing 12 quarters' average portfolio balance on September 30th. In cases where the proposed spending amount brings the endowment ending balance below the corpus balance, no operational amount will be authorized.”

Schedule D, Part X, Line 2

“The Library is exempt from income taxes under Section 501(c)(3) of the Internal Revenue Code, as amended, and is classified by the Internal Revenue Service as other than a private foundation. Accordingly, no provision or liability for federal and state income taxes has been recorded in the accompanying consolidated financial statements. The Library annually evaluates all federal and state income tax positions. This process includes an analysis of whether these income tax positions the Library takes meet the definition of an uncertain tax position under the Income Taxes Topic of the Financial Accounting Standards Codification. In the normal course of business, the Library is subject to examination by the federal and state taxing authorities. In general, the Library is no longer subject to tax examinations for the tax years ending before June 30, 2017.”

Schedule D, Part XI, Line 2D

“Loss on sale of property and equipment reported in expenses on Audit report.”

Schedule D, Part XII, Line 2D

“Loss on sale of property and equipment reported in expenses on Audit report.”

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This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/Desc0The AUC Robert W. Woodruff Library serves as the center of the academic village for Clark Atlanta University, the Interdenominational Theological Center, Morehouse College and Spelman College, providing the highest level of information resources and services in support of student and faculty success, and the cultural preservation of the Atlanta University Center. The Library serves approximately 7,578 undergraduate and 690 graduate students and maintains an extensive holding of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in African American and African Diaspora materials. Principle activities include reference and research service; curriculum centered library instruction; acquisition, organization, arrangement, dissemination, and preservation of information; and interlibrary loan services. In FY19/20 the Library acquired 17,285 new items including print, media, and electronic resources; conducted 36,419 user interactions; and 281 instructional sessions impacting 4,599 users. The Library is responsible for the provision of information technology services including network and website management, hardware and software acquisition, and desktop support for 410 workstations and continued upgrade and maintenance of the wireless footprint throughout the building and designated perimeter spaces. In addition, the Library provides the following services to facilitate the teaching and learning, scholarship and cultural preservation: facilities; human resources; security; and shuttle. The AUC Woodruff Library completed Phase II Renovation Project: Brawley Greenscape and Pedestrian Parkway, which transformed the grassy lot across from its main entrance into an outdoor learning space, which included adding an outdoor dining area for the Librarys Woodi Caf. After undergoing an extensive overhaul, Woodi Caf was reopened with a new look and expanded menu. The AUC Woodruff Library also recently unveiled its Bloomberg Finance Lab, which supports the teaching and learning activities of students and faculty in business, economics and finance-related programs.The AUC Woodruff Library is the winner of the 2016 Excellence in Academic Libraries Award in the university category from the Association of Collegiate and Research Libraries (ACRL). Library CEO Loretta Parham was named the ACRL 2017 Academic/Research Librarian of the Year. These are the highest honors bestowed in the field of library science.
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IRS990/MissionDesc0The Atlanta University Center (AUC) Robert W. Woodruff Library partners with the nations largest consortium of historically black colleges and universities: Clark Atlanta University, the Interdenominational Theological Center, Morehouse College and Spelman College, providing information management, instruction and access to global information resources in support of teaching and learning, scholarship and cultural preservation of the AUC. Principle activities include academic reference service; curriculum-centered library instruction; preservation-based acquisitions, organization, arrangement, and dissemination of educational information; and interlibrary loan services.
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Document Assets

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Filings

Displayed year

2020 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$35,048,180
Liabilities
$1,710,052
Net assets
$33,338,128
Revenue
$11,195,875
Expenses
$12,884,741
Net income
-$1,688,866
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2025Detailed filing. Detailed filing data is available for this year.$41.4$4.12$37.3$15.7$14.7$1.01
2024Detailed filing. Detailed filing data is available for this year.$39.4$3.83$35.6$13.8$14.5$0.73
2023Detailed filing. Detailed filing data is available for this year.$38.2$2.77$35.4$14.8$15.3$0.45
2022Detailed filing. Detailed filing data is available for this year.$36.8$0.97$35.8$14.7$13.6$1.08
2021Detailed filing. Detailed filing data is available for this year.$37.3$1.06$36.3$13.4$12.4$1.06
2020Detailed filing. Detailed filing data is available for this year.$35.0$1.71$33.3$11.2$12.9$1.69
2019Detailed filing. Detailed filing data is available for this year.$35.7$0.85$34.9$11.3$12.9$1.57
2018Detailed filing. Detailed filing data is available for this year.$38.0$1.61$36.4$10.6$12.3$1.68
2017Detailed filing. Detailed filing data is available for this year.$38.9$1.16$37.7$11.3$11.8$0.48
2016Detailed filing. Detailed filing data is available for this year.$38.2$0.58$37.7$9.87$11.3$1.44
2015Detailed filing. Detailed filing data is available for this year.$40.0$0.87$39.1$12.6$11.0$1.63
2014Detailed filing. Detailed filing data is available for this year.$39.1$0.75$38.3$11.6$11.0$0.57
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$37.9$0.75$37.1$11.0
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$38.9$1.26$37.6$10.6
2011Summary only. Only limited summary data is available for this year.$41.8$2.89$38.9$9.48$11.1$1.64
2010Facts available. Structured filing facts are available, but richer extracted sections are limited.$44.9$5.45$39.5$9.71
Peer Organizations

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