Ehs II Inc

“Members of the organization the organization is the type of not-for-profit corporation that is required to have members. The directors of the organization act as the members.”

“Form 990 provided to governing body the form 990 for 2018 was provided to the full board subsequent to the september 2019 board meeting for review and comment. Approval via board vote of the form 990 is required prior to filing the report to the irs.”

“Conflict of interest policy ehs' conflict of interest policy requires the filing by all board members and senior officers of the organization of annual conflicts disclosure statement. These are reviewed by the governance and compensation committee quarterly for any conflict. In december 2012, the office of the attorney general of the state of new york ("oag") concluded its investigation of the organization and entered into an assurance of discontinuance ("aod") with the organization, its former ceo and president and its former board of directors. The aod set forth specific findings and prospective relief whereby the organization would receive monetary compensation from funds set aside by the oag and funded by the former ceo and president, the former board of directors and benefit from the rescinding of a contract with a service provider entered into by the former management of the organization. The net monetary relief pursuant to the aod totaling $5.3 million was to be applied by the organization for the benefit of the organization's student residents in the form of rebates totaling up to $1.5 million and capital expenditures of not less than $3.8 million to upgrade the rooms and amenities the organization provides to its student residents. The organization utilized an independent third party vendor to administer the rebate disbursement process. The rebate disbursement process involved identifying and communicating (through email and first class mail) with students who were residents during the years 2012 and 2013 who would be eligible for receiving the rebates linked to their period of their stay. For the years 2012 and 2013, checks for $505,037 and $495,012 were issued to 4,758 and 5,032 students respectively. This amounted to $1,000,049, representing 67% of the amount of $1.5 million set aside by the aod to cover the issuance of rebates disbursed to eligible and verified students. The claim period for receiving rebates as per the aod has ended. Therefore, pursuant to arrangements made with the oag, the balance of $499,951 is to be utilized by the organization for additional dormitory improvements in its residences. In 2017, it was reported that out of the checks issued in 2012 and 2013 to eligible students as described earlier, there were $131k of uncashed (outstanding) checks which have not been presented for payment. A new effort was launched to reach these students by email and first class mail which resulted in an additional $11k being cashed, leaving an uncashed balance of $120k. The organization advised the oag that this uncashed amount of $120k would be returned to the organization to be used for further dormitory improvements. The organization has received these funds in june 2018. Over the period from 2012-2018, the organization has upgraded several residences with improved wi-fi equipment and internet services, security cameras, new furniture, state of the art cooking facilities and upgraded common area space at a cost of approximately $4.3 million. The organization has utilized the balance of $130k remaining from the aod funds, which amount was used for continuing upgrading rooms and amenities, new flooring and bathroom renovations during 2018 consistent with the terms of the aod. As of december 31, 2018 the organization has utilized all balances in improving the dormitory residences for its students and has fully complied with the aod.”

“COMPENSATION POLICY 990 Part VI-LINE 15A: IN JULY 2015, THE ORGANIZATION, WITH REVIEW AND APPROVAL OF THE GOVERNANCE, FINANCE AND COMPENSATION COMMITTEE AND INPUT FROM OUTSIDE COMPENSATION CONSULTANTS GRANT THORNTON, LLP, EXTENDED THE EMPLOYMENT CONTRACT OF ITS PRESIDENT FOR AN ADDITIONAL TERM OF FIVE YEARS ENDING NOVEMBER 11, 2020. IN ADDITION, THE BOARD APPROVED A ONE TIME SALARY INCREASE OF 7% EFFECTIVE NOVEMBER 12, 2015. PART VI - LINE 15B IN 2018 THE ORGANIZATION RE-ENGAGED GRANT THORNTON LLP TO REVIEW THE COMPENSATION LEVELS OF OTHER OFFICERS AND KEY EMPLOYEES OF THE ORGANIZATION TO PROVIDE THE BOARD WITH A DETERMINATION OF COMPENSATION FOR THOSE EMPLOYEES. BASED ON THIS REVIEW NO OTHER COMPENSATION DECISIONS WERE MADE FOR ANY OTHER OFFICER OR KEY EMPLOYEES OF THE ORGANIZATION.”

“Documents available for public inspection copies of the annual financials and other governing documents are sent to the state of new york, new york state bond commission, and the board of directors. Copies are on file and available upon request. The process has not changed from prior year.”

“On june 20, 2018, the organization's board of directors amended the company by-laws eliminating term limits for board members.”

“Payroll ehs contracts with adp total source for their human resources/payroll services. As such, all employees of ehs became part of adp's professional employer organization (peo) group. For w-2 purposes, adp is listed as the employer of all ehs employees. Ehs is the sole entity that pays the employees of all the related/controlling entities. Allocations are made from ehs to these entities based on actual time worked by each employee when known, or by an allocation of management salaries based upon the estimated time worked through the year on these entities. Hours of board members are based upon the quarterly and monthly meetings including regular interactions with management in person and telephonically as it relates to a particular entity.”