Southern Tier Library System

“Members are chartered libraries who have adopted a resolution requesting membership in the library system.”

“Members elect library system trustees and vote on changes to the by-laws.”

“An annual membership meeting of the system shall be held each year, preferably in october. The executive director of the system shall be responsible for notifying the member libraries of the time and place of the annual membership meeting. Each member library shall be represented at the annual membership meeting by an individual selected by the board of trustees of that library. That individual shall cast one vote in all actions taken at the annual membership meeting. An agenda for the annual meeting shall be forwarded to each member library at least thirty days in advance of the annual meeting. A minimum of three items shall be placed on the annual meeting agenda (1) election of trustees, as needed, to the board of trustees of the system -- this election shall be made by the representatives of the member libraries present at the meeting; (2) a brief report by the executive director of the system on the performance of the system during the previous 12 months and plans for the year ahead; (3) a report by the executive director regarding the audited finances of the system for the previous financial year.”

“Completed form 990 was provided to the board of trustees for review prior to filing.”

“Annually, officers and directors are required to complete and sign a conflict of interest form.”

“The compensation for the executive director is determined by the board executive committee as part of the annual evaluation process.”

“Documents are available upon request.”

“The process has not changed from the prior year.”

“Prior period adjustment - the system has restated its 2015 financial statements in order to correct certain previously reported amounts. In 2016, management determined certain accounts receivable, prepaid expenses and equipment for the period prior to 2016 were not recorded. As a result, 2015 accounts receivable, prepaid expenses, and furniture, fixtures and equipment were increased by $33,131, $14,257 and $26,838, respectively. In addition, 2015 revenue increased by $8,031, employee benefit expense decreased by $1,568, member library pass through expense decreased by $26,838, and net assets at january 1, 2015 increased by $37,789.”