Pawling Free Library

“The pawling free library has its form 990 prepared by its independent certified public accounting firm. Once the form 990 has been prepared, it is then reviewed by management. Then the form 990 is sent electronically to the board members of the organization for any comments. Any comments are then grouped, summarized and provided to the outside accounting firm. Each comment is documented and addressed until the return is finalized and approved for filing with the internal revenue service.”

“The pawling free library has a conflict of interest policy applicable to all board trustees, staff members and officers requiring disclosure of all actual and potential conflicts. There is an obligation for board trustees to remain in compliance with this policy throughout the year. Compliance with the policy is monitored continuously at board meetings throughout the year. The policy is reviewed annually. If a conflict is disclosed, the board decides the appropriate action on a case by case basis. Full disclosure, by notice in writing, shall be made by the interested parties to the full board of trustees in all conflicts of interest. Following full disclosure of a possible conflict, the board of trustees shall determine whether a conflict of interest exists and if so, the board shall vote to authorize or reject the transaction or take any other action deemed necessary to address the conflict and protect the library's best interest. Vote shall be a majority without the interested director.”

“An executive board session is held to discuss the library director's performance for the year of which the board president takes the lead on this discussion. All board trustees offer their opinions and a consensus is reached about his performance. From there, along with the finance committee budget recommendations, a decision is made on the director's salary. This process occurs annually and was last undertaken december, 2024.”

“The organization makes its form 990 available for public inspection as required under section 6104 of the internal revenue code. The return is posted on guidestar.org and other similar types of websites. In addition, the financial statements, conflict of interest policy, articles of incorporation and by-laws are also available upon written request at 11 broad street, pawling, ny 12564-1002.”

“Net assets released from restriction -29516.”

“The organization has a committee that is responsible for the oversight of the audit of its financial statements and selection of an independent certified public accountant. The process has not changed from the prior year.”