Civic Intelligence

Documentary Educational Resources Inc.

990 • Fiscal year 2023 • EIN 04-2498206

May 01, 2022 to Apr 30, 2023 • Filed on Oct 23, 2023

Organization ProfileWWW.DER.ORG
108 Water Street 5AWatertown, MA 02472-2554

(781) 641-0212

Siviq Scores

Scores are not available for this record yet.

Balance Sheet

Assets

Down

$1,042,604

Down $611,899 (-37%) from 2022

Net Assets

Down

$752,829

Down $606,761 (-45%) from 2022

Liabilities

Down

$289,775

Down $5,138 (-1.7%) from 2022

Revenue And Expenses

Revenue

Up

$1,561,078

Up $176,524 (+13%) from 2022

Expenses

Up

$2,167,839

Up $383,144 (+21%) from 2022

Net Income

Down

-$606,761

Down $206,620 (-52%) from 2022

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$3.0M$2.0M$1.0M$0-$1.0MAssets 2010: $199,054Liabilities 2010: $259,064Net Assets 2010: -$60,0102010Assets 2012: $416,287Liabilities 2012: $414,028Net Assets 2012: $2,2592012Assets 2013: $391,483Liabilities 2013: $373,021Net Assets 2013: $18,4622013Assets 2016: $399,650Liabilities 2016: $377,941Net Assets 2016: $21,7092016Assets 2018: $460,438Liabilities 2018: $341,578Net Assets 2018: $118,8602018Assets 2019: $737,121Liabilities 2019: $559,109Net Assets 2019: $178,0122019Assets 2020: $961,884Liabilities 2020: $258,626Net Assets 2020: $703,2582020Assets 2021: $2,079,293Liabilities 2021: $319,562Net Assets 2021: $1,759,7312021Assets 2022: $1,654,503Liabilities 2022: $294,913Net Assets 2022: $1,359,5902022Assets 2023: $1,042,604Liabilities 2023: $289,775Net Assets 2023: $752,8292023Assets 2023: $1,105,254Liabilities 2023: $352,784Net Assets 2023: $752,4702023Assets 2024: $1,236,763Liabilities 2024: $329,760Net Assets 2024: $907,0032024Assets 2025: $622,048Liabilities 2025: $233,206Net Assets 2025: $388,8422025

Highlighted filing

2023

Assets$1,042,604
Liabilities$289,775
Net Assets$752,829
Open 2023 Filing

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$3.0M$2.0M$1.0M$0-$1.0MExpenses 2010: $1,328,1772010Expenses 2012: $2,107,8892012Revenue 2013: $1,094,415Expenses 2013: $1,078,212Net Income 2013: $16,2032013Revenue 2016: $829,363Expenses 2016: $887,904Net Income 2016: -$58,5412016Revenue 2018: $1,100,191Expenses 2018: $1,143,635Net Income 2018: -$43,4442018Revenue 2019: $1,537,234Expenses 2019: $1,478,082Net Income 2019: $59,1522019Revenue 2020: $1,729,384Expenses 2020: $1,404,921Net Income 2020: $324,4632020Revenue 2021: $2,363,683Expenses 2021: $1,307,210Net Income 2021: $1,056,4732021Revenue 2022: $1,384,554Expenses 2022: $1,784,695Net Income 2022: -$400,1412022Revenue 2023: $1,561,078Expenses 2023: $2,167,839Net Income 2023: -$606,7612023Revenue 2023: $1,561,078Expenses 2023: $2,168,198Net Income 2023: -$607,1202023Revenue 2024: $2,096,460Expenses 2024: $1,941,927Net Income 2024: $154,5332024Revenue 2025: $1,474,860Expenses 2025: $1,993,021Net Income 2025: -$518,1612025

Highlighted filing

2023

Revenue$1,561,078
Expenses$2,167,839
Net Income-$606,761
Open 2023 Filing
Jump To
Filing Snapshot
Filing Period
May 1, 2022 to Apr 30, 2023
Signed
Oct 23, 2023
Return Version
2022v5.0
Gross Receipts
$1,561,078
Mission and Program Overview

Mission

To champion the creation, circulation, and preservation of documentary film and media that amplifies underrepresented voices, and inspires understanding about people, cultures, and identities of the world.

Production and distribution of ethnographic films

Balance Sheet Detail
LineBeginningEndChange
Assets
Cash and Non-Interest-Bearing Accounts$1,563,723$916,068▼ $647,655
Accounts Receivable$53,835$107,783▲ $53,948
Pledges and Grants Receivable$15,000--
Prepaid Expenses and Deferred Charges$14,702$11,914▼ $2,788
Inventories for Sale or Use$6,482$6,078▼ $404
Savings and Temporary Cash Investments$761$761→ $0
Total Assets$1,654,503$1,042,604▼ $611,899
Liabilities
Accounts Payable and Accrued Expenses$163,812$163,844▲ $32
Other Liabilities$131,101$125,931▼ $5,170
Total Liabilities$294,913$289,775▼ $5,138
Net Assets / Fund Balance
Net Assets With Donor Restrictions$1,288,687$564,155▼ $724,532
Net Assets Without Donor Restrictions$70,903$188,674▲ $117,771
Total Net Assets Fund Balance$1,359,590$752,829▼ $606,761
Total Liabilities and Net Assets / Fund Balance$1,654,503$1,042,604▼ $611,899
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Alice ApleyExecutive DirectorFT$76,183$12,056$88,239

Board Members and Trustees

NameTitle
Sue CabezasPresident and Treasurer
Ilisa BarbashBoard Member
Jayasinhji JalaBoard Member
Karma FoleyBoard Member
Peter DowBoard Member
Ryan EvansBoard Member
Toby Alice VolkmanBoard Member
Mary Anne SaulSecretary

Highest Paid Contractors

ContractorServicesLocationCompensation
Well Told Films LLCFilm Production17 COURT STREET, Montpelier, VT 05602$116,900
Delvan Street Films LLCFilm Production608 HIGLAND AVENUE, Falls Church, VA 22046$113,768
Rebecca DavisFilm Production3206 18TH STREET NW LOWER LEVEL, Washington, DC 20010$109,868
Revenue and Support

Revenue Composition

Contributions and Grants
$1,134,757
Program Service Revenue
$425,872
Investment Income
$0
Other Revenue
$449
All Other Contributions
$1,026,840
Change in Net Assets
$-606,761

Audited Revenue Reconciliation

Revenue per Audited Statements
$1,561,078
Revenue Not Reported on Financial Statements
$0
Revenue Not Reported on Form 990
$0
Total Revenue per Audited Statements
$1,561,078
Total Revenue per Form 990
$1,561,078
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$1,880,356
Salaries, Compensation, and Employee Benefits$287,483
Total Fundraising Expense$10,757
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$161,434$6,026-$167,460
Current Officers, Directors, Trustees, and Key Employees$44,120$35,296$8,824$88,240
Fees for Services Accounting-$47,538-$47,538
Occupancy$32,981$6,033$1,207$40,221
Office Expenses$8,952$13,218$328$22,498
Payroll Taxes$16,437$3,007$283$19,727
Fees for Services Other$12,500$2,640-$15,140
Advertising$10,027--$10,027
Other Employee Benefits$9,600--$9,600
Travel$5,975--$5,975
Insurance$3,142$1,966$115$5,223
Pension Plan Contributions$2,456--$2,456
Fees for Services Legal-$358-$358
Other Expenses$2,004$245-$245
All Other Expenses$190--$190
Total Functional Expenses$2,040,755$116,327$10,757$2,167,839

Audited Expense Reconciliation

Line ItemAmount
Expenses per Audited Statements$2,167,839
Total Expenses per Audited Statements$2,167,839
Total Expenses per Form 990$2,167,839
Expenses Not Reported on Financial Statements$0
Expenses Not Reported on Form 990$0
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Royalties Payable$125,931
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section B, Line 11B

“The board of directors authorized the audit committee to review and approve the form 990 prior to its filing. The form 990 was then authorized and signed by the organization's executive director.”

Form 990, Part VI, Section B, Line 12C

“The board of directors requires an annual declaration from all board members and senior management as to the existence and disclosure of any potential conflicts of interest. The board members sign a disclosure statement. Any potential conflicts are discussed by the dis-interested board members, while the party in potential conflict is required to leave the room. Board meeting minutes will document the discussion and decision making process. In the event of a potential conflict, procedures to obtain competitive bids and diligence on fair market value will be established.”

Form 990, Part VI, Section B, Line 15

“Der's executive compensation program is administered by the board of directors. The board is responsible for establishing and maintaining a competitive compensation program for the key executives of the organization. The board meets as needed to review the compensation program and make recommendations for any changes, as appropriate. A performance evaluation is conducted and reviewed each year and is intended to ensure that the compensation program falls within a reasonable range of competitive practices for comparable positions among similarly situated organizations. Following this review, the board reviews and approves, for selected key executives, base salaries and annual incentive opportunity adjustments, and objectives and goals forth-upcoming year's annual incentive plan. The board reviews and recommends to the board salary approval and incentive awards for the co-executive directors and selected key senior staff.”

Form 990, Part VI, Section C, Line 19

“UPON REQUEST”

Filing and Contact Details

Filer

Filer Name
Documentary Educational Resources Inc
EIN
04-2498206
Phone
7816410212
Address
108 WATER STREET 5A, WATERTOWN, MA 02472-2554

Signing Officer

Name
Alice Apley
Title
Executive Director
Phone
7816410212
Signed
2023-10-23
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Alice Apley
Formed
1965
Legal Domicile
De
Voting Board Members
8
Independent Board Members
8
Employees
7
Volunteers
4

Preparer

Firm
Smith Sullivan & Brown Pc
Address
80 FLANDERS ROAD - SUITE 302, WESTBOROUGH, MA 01581
Preparer
Sandra M Brown CPA
Phone
5088717178
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IRS990/PayPremiumsPrsnlBnftCntrctInd00
IRS990/PayrollTaxesGrp/FundraisingAmt0283
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IRS990/PayrollTaxesGrp/TotalAmt019727
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IRS990/ProhibitedTaxShelterTransInd00
IRS990/PYBenefitsPaidToMembersAmt00
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IRS990/PYExcessBenefitTransInd00
IRS990/PYGrantsAndSimilarPaidAmt00
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IRS990/PYOtherRevenueAmt02115
IRS990/PYProgramServiceRevenueAmt0336201
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IRS990/PYSalariesCompEmpBnftPaidAmt0299438
IRS990/PYTotalExpensesAmt01784695
IRS990/PYTotalProfFndrsngExpnsAmt00
IRS990/PYTotalRevenueAmt01384554
IRS990/QuidProQuoContributionsInd01
IRS990/QuidProQuoContriDisclInd01
IRS990/RcvFndsToPayPrsnlBnftCntrctInd00
IRS990/ReconcilationRevenueExpnssAmt0-606761
IRS990/RegularMonitoringEnfrcInd01
IRS990/RelatedEntityInd00
IRS990/RelatedOrganizationCtrlEntInd00
IRS990/ReportInvestmentsOtherSecInd00
IRS990/ReportLandBuildingEquipmentInd00
IRS990/ReportOtherAssetsInd00
IRS990/ReportOtherLiabilitiesInd01
IRS990/ReportProgramRelatedInvstInd00
IRS990/RevenueAmt0426321
IRS990/SavingsAndTempCashInvstGrp/BOYAmt0761
IRS990/SavingsAndTempCashInvstGrp/EOYAmt0761
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearAmt01134757
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus1YearAmt01046238
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus2YearsAmt02014762
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus3YearsAmt01344122
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus4YearsAmt01151600
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/TotalAmt06691479
IRS990ScheduleA/GrossInvestmentIncome170Grp/CurrentTaxYearMinus2YearsAmt05
IRS990ScheduleA/GrossInvestmentIncome170Grp/CurrentTaxYearMinus3YearsAmt041
IRS990ScheduleA/GrossInvestmentIncome170Grp/CurrentTaxYearMinus4YearsAmt040
IRS990ScheduleA/GrossInvestmentIncome170Grp/TotalAmt086
IRS990ScheduleA/GrossReceiptsRltdActivitiesAmt01965309
IRS990ScheduleA/OtherIncome170Grp/CurrentTaxYearAmt0449
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IRS990ScheduleA/OtherIncome170Grp/CurrentTaxYearMinus2YearsAmt0315
IRS990ScheduleA/OtherIncome170Grp/CurrentTaxYearMinus3YearsAmt01241
IRS990ScheduleA/OtherIncome170Grp/TotalAmt04120
IRS990ScheduleA/PublicOrganization170Ind0X
IRS990ScheduleA/PublicSupportCY170Pct00.75460
IRS990ScheduleA/PublicSupportPY170Pct00.72530
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IRS990ScheduleA/TotalCalendarYear170Grp/CurrentTaxYearMinus3YearsAmt01344122
IRS990ScheduleA/TotalCalendarYear170Grp/CurrentTaxYearMinus4YearsAmt01151600
IRS990ScheduleA/TotalCalendarYear170Grp/TotalAmt06691479
IRS990ScheduleA/TotalSupportAmt06695685
IRS990ScheduleB/ContributorInformationGrp/ContributorBusinessName/BusinessNameLine10RESTRICTED
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IRS990/ScheduleBRequiredInd01
IRS990ScheduleD/ExpensesNotReportedAmt00
IRS990ScheduleD/ExpensesNotRptFinclStmtAmt00
IRS990ScheduleD/ExpensesSubtotalAmt02167839
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Amt0125931
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc0ROYALTIES PAYABLE
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IRS990ScheduleD/RevenueNotReportedFinclStmtAmt00
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IRS990ScheduleD/TotalBookValueLandBuildingsAmt00
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IRS990ScheduleD/TotalLiabilityAmt0125931
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IRS990ScheduleD/TotExpnsEtcAuditedFinclStmtAmt02167839
IRS990/ScheduleJRequiredInd00
IRS990/ScheduleORequiredInd01
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0THE BOARD OF DIRECTORS AUTHORIZED THE AUDIT COMMITTEE TO REVIEW AND APPROVE THE FORM 990 PRIOR TO ITS FILING. THE FORM 990 WAS THEN AUTHORIZED AND SIGNED BY THE ORGANIZATION'S EXECUTIVE DIRECTOR.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1THE BOARD OF DIRECTORS REQUIRES AN ANNUAL DECLARATION FROM ALL BOARD MEMBERS AND SENIOR MANAGEMENT AS TO THE EXISTENCE AND DISCLOSURE OF ANY POTENTIAL CONFLICTS OF INTEREST. THE BOARD MEMBERS SIGN A DISCLOSURE STATEMENT. ANY POTENTIAL CONFLICTS ARE DISCUSSED BY THE DIS-INTERESTED BOARD MEMBERS, WHILE THE PARTY IN POTENTIAL CONFLICT IS REQUIRED TO LEAVE THE ROOM. BOARD MEETING MINUTES WILL DOCUMENT THE DISCUSSION AND DECISION MAKING PROCESS. IN THE EVENT OF A POTENTIAL CONFLICT, PROCEDURES TO OBTAIN COMPETITIVE BIDS AND DILIGENCE ON FAIR MARKET VALUE WILL BE ESTABLISHED.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2DER'S EXECUTIVE COMPENSATION PROGRAM IS ADMINISTERED BY THE BOARD OF DIRECTORS. THE BOARD IS RESPONSIBLE FOR ESTABLISHING AND MAINTAINING A COMPETITIVE COMPENSATION PROGRAM FOR THE KEY EXECUTIVES OF THE ORGANIZATION. THE BOARD MEETS AS NEEDED TO REVIEW THE COMPENSATION PROGRAM AND MAKE RECOMMENDATIONS FOR ANY CHANGES, AS APPROPRIATE. A PERFORMANCE EVALUATION IS CONDUCTED AND REVIEWED EACH YEAR AND IS INTENDED TO ENSURE THAT THE COMPENSATION PROGRAM FALLS WITHIN A REASONABLE RANGE OF COMPETITIVE PRACTICES FOR COMPARABLE POSITIONS AMONG SIMILARLY SITUATED ORGANIZATIONS. FOLLOWING THIS REVIEW, THE BOARD REVIEWS AND APPROVES, FOR SELECTED KEY EXECUTIVES, BASE SALARIES AND ANNUAL INCENTIVE OPPORTUNITY ADJUSTMENTS, AND OBJECTIVES AND GOALS FORTH-UPCOMING YEAR'S ANNUAL INCENTIVE PLAN. THE BOARD REVIEWS AND RECOMMENDS TO THE BOARD SALARY APPROVAL AND INCENTIVE AWARDS FOR THE CO-EXECUTIVE DIRECTORS AND SELECTED KEY SENIOR STAFF.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt3UPON REQUEST
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0FORM 990, PART VI, SECTION B, LINE 11B
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc1FORM 990, PART VI, SECTION B, LINE 12C
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc2FORM 990, PART VI, SECTION B, LINE 15
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc3FORM 990, PART VI, SECTION C, LINE 19
IRS990/SchoolOperatingInd00
IRS990/SignificantChangeInd00
IRS990/SignificantNewProgramSrvcInd00
IRS990/StatesWhereCopyOfReturnIsFldCd0MA
IRS990/SubjectToExcsTaxNetInvstIncInd00
IRS990/SubjectToProxyTaxInd00
IRS990/SubjToTaxRmnrtnExPrchtPymtInd00
IRS990/TaxablePartyNotificationInd00
IRS990/TaxExemptBondsInd00
IRS990/TerminateOperationsInd00
IRS990/TotalAssetsBOYAmt01654503
IRS990/TotalAssetsEOYAmt01042604
IRS990/TotalAssetsGrp/BOYAmt01654503
IRS990/TotalAssetsGrp/EOYAmt01042604
IRS990/TotalCompGreaterThan150KInd00
IRS990/TotalContributionsAmt01134757
IRS990/TotalEmployeeCnt07
IRS990/TotalFunctionalExpensesGrp/FundraisingAmt010757
IRS990/TotalFunctionalExpensesGrp/ManagementAndGeneralAmt0116327
IRS990/TotalFunctionalExpensesGrp/ProgramServicesAmt02040755
IRS990/TotalFunctionalExpensesGrp/TotalAmt02167839
IRS990/TotalGrossUBIAmt00
IRS990/TotalLiabilitiesBOYAmt0294913
IRS990/TotalLiabilitiesEOYAmt0289775
IRS990/TotalLiabilitiesGrp/BOYAmt0294913
IRS990/TotalLiabilitiesGrp/EOYAmt0289775
IRS990/TotalNetAssetsFundBalanceGrp/BOYAmt01359590
IRS990/TotalNetAssetsFundBalanceGrp/EOYAmt0752829
IRS990/TotalOtherCompensationAmt012056
IRS990/TotalProgramServiceExpensesAmt02040755
IRS990/TotalProgramServiceRevenueAmt0425872
IRS990/TotalReportableCompFromOrgAmt076183
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IRS990/TotalRevenueGrp/TotalRevenueColumnAmt01561078
IRS990/TotalRevenueGrp/UnrelatedBusinessRevenueAmt00
IRS990/TotalVolunteersCnt04
IRS990/TotLiabNetAssetsFundBalanceGrp/BOYAmt01654503

Document Assets

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Filings

Displayed year

2023 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$1,042,604
Liabilities
$289,775
Net assets
$752,829
Revenue
$1,561,078
Expenses
$2,167,839
Net income
-$606,761
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2025Detailed filing. Detailed filing data is available for this year.$0.62$0.23$0.39$1.47$1.99$0.52
2024Detailed filing. Detailed filing data is available for this year.$1.24$0.33$0.91$2.10$1.94$0.15
2023Detailed filing. Detailed filing data is available for this year.$1.11$0.35$0.75$1.56$2.17$0.61
2023Detailed filing. Detailed filing data is available for this year.$1.04$0.29$0.75$1.56$2.17$0.61
2022Detailed filing. Detailed filing data is available for this year.$1.65$0.29$1.36$1.38$1.78$0.40
2021Detailed filing. Detailed filing data is available for this year.$2.08$0.32$1.76$2.36$1.31$1.06
2020Detailed filing. Detailed filing data is available for this year.$0.96$0.26$0.70$1.73$1.40$0.32
2019Detailed filing. Detailed filing data is available for this year.$0.74$0.56$0.18$1.54$1.48$0.06
2018Detailed filing. Detailed filing data is available for this year.$0.46$0.34$0.12$1.10$1.14$0.04
2016Detailed filing. Detailed filing data is available for this year.$0.40$0.38$0.02$0.83$0.89$0.06
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.39$0.37$0.02$1.09$1.08$0.02
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.42$0.41$0.00$2.11
2010Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.20$0.26$0.06$1.33