Filoli Center

“During 2020, not all committee meetings had formally approved minutes, while all committees reported their meeting discussion to the board which was documented in the board meeting minutes.”

“Management (chief executive officer and chief financial officer) reviewed the form 990 provided by the tax preparing firm. Upon satisfaction management provided a complete copy of the form 990 to the board audit committee for a detailed review. Upon the audit committee's review and approval. A public disclosure copy of the form 990 was provided to the board prior to filing.”

“Filoli center follows a conflict of interest policy designed to foster public confidence in the integrity of the organization and to protect the organization's interest when it is contemplating entering a transaction or arrangement that might benefit the private interest of a board member, officer, the top management official, the top financial official, any person with substantial influence over the organization, or other insider person, or an employee. Board members, officers, the top management official, the top financial official, and key employees are required annually to disclose description of interest that could lead to a conflict of interest. With regard to an employee, the chief executive officer shall determine whether a conflict of interest exists. With regard to an insider person, the board shall determine if a conflict exists. Once a conflict of interest has been found with regard to an employee the chief executive officer decides the appropriate response taking into consideration the seriousness of the conflict. With regard to an insider person the board shall decide what measures are needed to protect the organization's interests in light of the nature and seriousness of the conflict. To decide whether to enter into the transactions and, if so, to ensure that the terms of the transaction are appropriate. In the case op an insider who is a board member the board member shall not vote on any transaction in which the board member has an interest.”

“The board annually reviews the chief executive officer against a list of goals determined annually. The board will review the compensation of the chief financial officer while the chief executive officer evaluates this position. All other key employees are evaluated by the chief executive officer. The organization assessed the going rate for the chief executive officer position based on the organization size, geographic location, and complexity. All key positions are budgeted and such budget is reviewed in detail by the finance committee who provides its recommendation to the board for approval.”

“The governing documents and conflict of interest policy are made available upon request for the same period of time set forth in sbc. 6104(0). Financial statements are available on the organization's website.”

“Since the middle of march 2020, filoli's volunteer program was offline due to the pandemic and its safety requirements. Consequently, the number of hours volunteers served during the tax year decreased to approximately 6,000 hours.”

“On march 16, 2020, the individual governments of the greater san francisco bay area (which includes san mateo county) announced a mandatory shelter in place order for all residents in the area due to the covid-19 pandemic. The orders required that all nonessential businesses close until the orders were lifted. As a result, filoli was forced to close and make some immediate operational adjustments, including cancellation of various programs and staff reductions. On may 11, 2020, according to the updated county health officer order, filoli was allowed to partially reopen with a reduced capacity. Modifications have been made to operations in accordance with continuously changing state and local governmental orders, including but not limited to, limiting occupancy to provide for social distancing, changing the format of program service deliveries and requiring employees and visitors to wear face coverings. Programs including education classes, public events and volunteer programs were suspended.”