Filoli Center

“During 2018, not all committee meetings had formally approved minutes, while all committees reported their meeting discussion to the board which was documented in the board meeting minutes.”

“Management (director of finance and accounting and the executive director) reviewed the form 990 provided by the tax preparing firm. Upon satisfaction, management provided a complete copy of the form 990 to the audit committee for a detailed review. Upon the audit committee's review and approval, a public disclosure copy of the form 990 was provided to the board prior to filing.”

“Filoli center follows a conflict of interest policy designed to foster public confidence in the integrity of the organization and to protect the organization's interest when it is contemplating entering a transaction or arrangement that might benefit the private interest of a board member, officer, the top management official, the top financial official, any person with substantial influence over the organization, or other insider person, or an employee. Board members, officers, the top management official, the top financial official, and key employees are required annually to disclose description of interest that could lead to a conflict of interest. With regard to an employee, the executive director shall determine whether a conflict of interest exists. With regard to an insider person, the board shall determine if a conflict exists. Once a conflict of interest has been found with regard to an employee, the executive director decides the appropriate response taking into consideration the seriousness of the conflict. With regard to an insider person, the board shall decide what measures are needed to protect the organization's interests in light of the nature and seriousness of the conflict, to decide whether to enter into the transactions, and, if so, to ensure that the terms of the transaction are appropriate. In the case of an insider who is a board member, the board member shall not vote on any transaction in which the board member has an interest.”

“The board annually reviews the executive director against a list of goals. The board will review the compensation of the finance and accounting director, while the executive director evaluates this position. All other key employees are evaluated by the executive director. The organization, benchmarked against organizations nationally, assessed the going rate for the executive director position based on the organization size, geographic location, and complexity. All key positions are budgeted and such budget is reviewed in detail by the finance committee who provides its recommendation to the board for approval.”

“The governing documents, conflict of interest policy and the financial statements are made available upon request for the same period of time set forth in sec. 6104(d).”

“Filoli maintains an active list of volunteers. Volunteers are required to volunteer a minimum number of hours, complete training requirements and criminal background checks, and maintain membership to filoli. Under the direction of staff, volunteers perform a variety of functions including but not limited to: event support; assistance with garden maintenance; visitor assistance; and assistance with tours and educational programs.”

“The organization is in the process of establishing its gift acceptance policy that requires the review of any nonstandard contributions.”

“RETURNED GRANT -25,000.”