Ashley House

“The Board Compliance Calendar lists as an item to be completed in the first quarter of the year, review the Conflict of Interest Policy. It requires all Board members to annually sign a conflict of interest statement. The policy also requires a duty to disclose any actual or possible conflict of interest. It outlines procedures for the Board to follow in determining whether a coflict of interest exists and procedures for addressing any conflict of interest that may arise. Additionally, independent financial auditors annually review and test the organizations records for possible conflicts of interest.”

“A Board committee conducts an annual performance and compensation review for the Executive Director. The committee also obtains comperable salary information from independent third-party sources and determines any recommendation for salary adjustment. A written employment contract is used to document all terms of the Executive Directors employment. The Executive Director completes performance reviews and obtains comparable salary information for all key employees. The full board reviews and approves compensation packages for both the Executive Director and key employees.”

“Disclosure of governing documents, financial statements and conflict of interest policy are not generally made available to the public, but are provided on a request basis.”

“The 990 review is listed on the yearly Board of Directors Compliance Calendar to remind all board members of the review. Form 990 is prepared after the completion of the independent financial audit. A complete copy of the 990 is individually provided to all board members who review the return prior to filing. Any questions or concerns are compiled by the board treasurer , who then contacts the return preparer and/or auditors as necessary. After the board has reviewed and accepted the return, by vote at a regularly scheduled board meeting, it is signed by the board president and filed with the IRS.”