Three Cedars School Association

“The board has no committees authorized to act on its behalf. Board policy requires that if ad hoc or standing committees are formed that they document meetings held and written actions undertaken contemporaneously.”

“The executive director will provide the form 990 to the board of trustees via email, with request for review within one week before filing with the irs. If any questions or concerns arise that cannot be settled or corrected easily via email, the executive director would suspend the filing process for further board investigation and discussion. In the absence of concerns expressed within the review period, the executive director would file the 990.”

“Certain conflicts of interest are entirely prohibited and the board has an extensive policy written regarding conflicts of interest at the board, management, and staffing levels. Board trustees must demonstrate loyalty to the ownership, unconflicted by loyalties to staff, other organizations, or any personal interests as consumers. Board trustees will not be paid employees of the organization or be family members of paid employees of the organization. Board trustees must avoid conflicts of interest with respect to their fiduciary responsibility. A conflict of interest is always present whenever the corporation pays money or other compensation, or provides any tangible benefits, to any officer, trustee, or key employee or to a member of any officer's, trustee's, or key employee's family. Management is prohibited from many conflicts of interest, including employment of relatives and close associates, making any purchases wherein normally prudent protection has not been given against conflict of interest, etc. All conflict of interest transactions must be approved by the affirmative vote of a majority of all members of the board who do not have a conflict of interest involved in that issue, as long as no less than two disinterested trustees vote to approve the transaction.”

“The board considers the executive director's compensation package at least annually in comparison with comparable heads of school using the most recently available pnais salary survey. All discussion of executive director compensation is noted in board minutes and any changes made via policy. The board reviewed compensation in the spring of 2015 in conjunction with the new executive director search and hire. No officers or trustees may receive compensation. No other managerial positions were determined "key" for the fiscal year.”

“These documents are available on the school's website "portal and upon request.”

“Only fully independent, non-compensated trustees have voting rights. The board's sole paid employee, the executive director, does not have voting rights.”