Easter Seal Society of Volusia and Flagler Counties Inc

“The executive committee shall meet at the call of the chairman. It shall have authority to act on behalf of the board on non-policy and emergency matters between board meetings, provided that such authority shall not operate to circumvent the responsibility and authority vested in the board and its other committees by these bylaws. Any action taken by the executive committee shall be reported within three working days to the board in writing at its next meeting. This committee shall continuously review the compliance of easterseals northeast central florida with all standards of affiliation set by easterseals. In the absence of existing standards in a given area, it may formulate and recommend adoption of standards to the board. It shall also study and make recommendations to the board regarding the organizational structure of easterseals northeast central florida, including recommending to the board written policies with respect to benefits and conditions of employment and for assisting the president in maintaining sound programs of personnel administration and staff development for employees. It shall further have responsibility for reviewing and making recommendations to the board with regard to the membership agreement between easterseals northeast central florida and easterseals national headquarters. Executive committee shall also have responsibility for reviewing and recommending amendments to the bylaws of easterseals northeast central florida and for clarifying and interpreting these bylaws to the board and its committees.”

“Easterseals northeast central florida, inc. ("easterseals") uses the following process for preparation and review of the irs form 990: 1. Prior to filing the form 990 each year, the cfo shall review the draft form 990. 2. After the cfo's review and prior to filing the form 990 each year, the draft form 990 shall be sent to all members of the audit committee for review. The audit committee shall include the review of the draft form 990 on a meeting agenda. The minutes of the audit committee shall record the timing and nature of that review. 3. Minutes of the audit committee and any review comments shall be presented at the next scheduled meeting of the board of directors. A copy of the form 990 shall be available to each person serving on the board of directors. 4. The cfo shall be responsible for timely filing of the form 990 to the internal revenue service. The cfo shall also be responsible for submitting an electronic copy of the form 990 to its national headquarters in a timely manner.”

“On an annual basis, officers and directors are required to complete an annual conflict of interest statement. In addition, officers, directors, and all employees must comply with the organization's ethical code of conduct. These requirements are specifically monitored for compliance by the board of directors and management and used to identify and disclose a conflict of interest.”

“Several directors serve on the performance and compensation committee with the charge of evaluating the performance and compensation of the ceo. The committee takes into consideration compensation compiled by the national easterseals office and considers the local compensation of similar ceo's. The committee presents its evaluation and recommendation to the full board of directors for their input and ultimate decision.”

“Governing documents are available upon request.”

“Volunteers include individuals that serve on our board of directors (governance), individuals and groups that participate in special events (fundraising), maintenance and repair projects, and assisting with programs and administrative work. There is no compensation, benefits or discounts to our services provided to these volunteers.”

“Other professional fees: program service expenses 1,245,240. Management and general expenses 41,258. Fundraising expenses 31,295. Total expenses 1,317,793. Grant management fee: program service expenses 40,500. Management and general expenses 0. Fundraising expenses 0. Total expenses 40,500. Cfab subcontractor expenses: program service expenses 110,751. Management and general expenses 0. Fundraising expenses 0. Total expenses 110,751. Professional development support fee: program service expenses 35,809. Management and general expenses 0. Fundraising expenses 0. Total expenses 35,809. Natural environment fee: program service expenses 288,701. Management and general expenses 0. Fundraising expenses 0. Total expenses 288,701. Testing fees: program service expenses 4,275. Management and general expenses 0. Fundraising expenses 0. Total expenses 4,275.”