Civic Intelligence

Washington County Free Library

990 • Fiscal year 2023 • EIN 52-6001038

Jul 01, 2022 to Jun 30, 2023 • Filed on May 01, 2024

100 South Potomac StreetHagerstown, MD 21740

(301) 739-3250

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

28th percentile

0.05x

Higher debt load relative to assets than 28% of similar nonprofits.

2023 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2023

Liabilities / Revenue

29th percentile

0.10x

Higher debt load relative to revenue than 29% of similar nonprofits.

2023 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2023

Net Margin

61st percentile

8.8%

Higher net margin than 61% of similar nonprofits.

2023 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2023

Top Officer Pay

28th percentile

$121,350

Higher top officer pay than 28% of similar nonprofits.

Top officer pay equals 1.4% of source-year revenue.

2023 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2023

Asset Growth

71st percentile

15%

Faster asset growth than 71% of similar nonprofits.

2023 filings • 501(c)3 • $10M-$25M nonprofits • Annualized from 2022 to 2023

Revenue Growth

32nd percentile

-3.9%

Faster revenue growth than 32% of similar nonprofits.

2023 filings • 501(c)3 • $10M-$25M nonprofits • Annualized from 2022 to 2023

Assets

Up

$18,684,377

Up $2,382,544 (+15%) from 2022

Net Assets

Up

$17,822,649

Up $2,116,562 (+13%) from 2022

Liabilities

Up

$861,728

Up $265,982 (+45%) from 2022

Revenue

Down

$8,412,751

Down $343,882 (-3.9%) from 2022

Expenses

Down

$7,676,507

Down $58,450 (-0.8%) from 2022

Net Income

Down

$736,244

Down $285,432 (-28%) from 2022

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$30M$20M$10M$0Assets 2011: $12,189,836Liabilities 2011: $1,535,113Net Assets 2011: $10,654,7232011Assets 2012: $12,972,177Liabilities 2012: $2,136,282Net Assets 2012: $10,835,8952012Assets 2013: $12,003,704Liabilities 2013: $1,563,432Net Assets 2013: $10,440,2722013Assets 2014: $10,130,340Liabilities 2014: $433,863Net Assets 2014: $9,696,4772014Assets 2015: $10,180,761Liabilities 2015: $601,059Net Assets 2015: $9,579,7022015Assets 2016: $9,939,785Liabilities 2016: $605,486Net Assets 2016: $9,334,2992016Assets 2017: $10,715,261Liabilities 2017: $469,589Net Assets 2017: $10,245,6722017Assets 2018: $11,322,736Liabilities 2018: $678,889Net Assets 2018: $10,643,8472018Assets 2019: $12,213,404Liabilities 2019: $551,739Net Assets 2019: $11,661,6652019Assets 2020: $14,084,942Liabilities 2020: $1,309,741Net Assets 2020: $12,775,2012020Assets 2021: $15,931,235Liabilities 2021: $484,711Net Assets 2021: $15,446,5242021Assets 2022: $16,301,833Liabilities 2022: $595,746Net Assets 2022: $15,706,0872022Assets 2023: $18,684,377Liabilities 2023: $861,728Net Assets 2023: $17,822,6492023Assets 2024: $20,998,546Liabilities 2024: $987,693Net Assets 2024: $20,010,8532024

Highlighted filing

2023

Assets$18,684,377
Liabilities$861,728
Net Assets$17,822,649

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$15M$10M$5.0M$0-$5.0MExpenses 2011: $8,320,5822011Expenses 2012: $14,597,0832012Expenses 2013: $9,213,5192013Revenue 2014: $6,926,142Expenses 2014: $7,845,346Net Income 2014: -$919,2042014Revenue 2015: $7,375,602Expenses 2015: $6,971,718Net Income 2015: $403,8842015Revenue 2016: $7,072,469Expenses 2016: $7,135,181Net Income 2016: -$62,7122016Revenue 2017: $8,086,091Expenses 2017: $7,579,714Net Income 2017: $506,3772017Revenue 2018: $9,001,073Expenses 2018: $8,460,433Net Income 2018: $540,6402018Revenue 2019: $8,916,673Expenses 2019: $8,339,860Net Income 2019: $576,8132019Revenue 2020: $8,573,856Expenses 2020: $7,737,840Net Income 2020: $836,0162020Revenue 2021: $8,989,975Expenses 2021: $7,111,714Net Income 2021: $1,878,2612021Revenue 2022: $8,756,633Expenses 2022: $7,734,957Net Income 2022: $1,021,6762022Revenue 2023: $8,412,751Expenses 2023: $7,676,507Net Income 2023: $736,2442023Revenue 2024: $10,081,308Expenses 2024: $8,239,123Net Income 2024: $1,842,1852024

Highlighted filing

2023

Revenue$8,412,751
Expenses$7,676,507
Net Income$736,244
Jump To
Filing Snapshot
Filing Period
Jul 1, 2022 to Jun 30, 2023
Signed
May 1, 2024
Return Version
2022v5.0
Gross Receipts
$8,843,913
Mission and Program Overview

Mission

The mission of the washington county free library system is to continually improve our service to the public by: providing the public with free access to library materials in a variety of formats promoting community entrichment, economic vitality and individual achievement through reading and lifelong learning helping people of all ages find information which meets their diverse personal, educational, and professional needs recognizing our responsibility to balance available resources to serve everyone in the community supplying the local government with state, national, and worldwide connectivity providing leadership in cooperative and innovative library service.

The washington county free library engages and strengthens our community by bringing people, information, and ideas together.

Balance Sheet Detail
LineBeginningEndChange
Assets
Rtn Earn Endowment Incm Other Fnds$8,667,989$10,118,259▲ $1,450,270
Investments in Publicly Traded Securities$7,945,364$9,384,243▲ $1,438,879
Savings and Temporary Cash Investments$6,286,627$6,685,986▲ $399,359
Cap Stk Tr Prin Current Funds$5,340,264$5,804,007▲ $463,743
Pd in Cap Srpls Land Bldg Eqp Fund$1,697,834$1,900,383▲ $202,549
Land, Buildings, and Equipment, Net$1,525,274$1,601,296▲ $76,022
Prepaid Expenses and Deferred Charges$449,068$448,263▼ $805
Accounts Receivable$7,400$9,291▲ $1,891
Pledges and Grants Receivable$2,005$1,259▼ $746
Cash and Non-Interest-Bearing Accounts$1,135$1,135→ $0
Total Assets$16,499,640$18,684,377▲ $2,184,737
Other Assets Total$282,767$552,904▲ $270,137
Liabilities
Other Liabilities$707,046$748,064▲ $41,018
Accounts Payable and Accrued Expenses$85,858$112,670▲ $26,812
Deferred Revenue$649$994▲ $345
Total Liabilities$793,553$861,728▲ $68,175
Net Assets / Fund Balance
Total Net Assets Fund Balance$15,706,087$17,822,649▲ $2,116,562
Total Liabilities and Net Assets / Fund Balance$16,499,640$18,684,377▲ $2,184,737

Asset Categories

AssetBook ValueDepreciationBasis
Other Land Buildings$1,571,086$4,899,377$6,470,463
Equipment$30,210$293,301$323,511
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Jenny L BakosExec. Dir./sFT$120,694$656$121,350
Elizabeth HulettDirector WmrFT$97,596$21,271$118,867
KATHLEEN M O'CONNELLDirector of PublFT$101,642$11,203$112,845
Ian SeibertChief Tech.FT$102,019-$102,019

Board Members and Trustees

Revenue and Support

Revenue Composition

Contributions and Grants
$8,051,963
Program Service Revenue
$87,109
Investment Income
$273,679
Other Revenue
$0
All Other Contributions
$153,699
Change in Net Assets
$736,244

Audited Revenue Reconciliation

Revenue per Audited Statements
$8,412,751
Revenue Not Reported on Form 990
$3,393,438
Total Revenue per Audited Statements
$11,806,189
Total Revenue per Form 990
$8,412,751
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$4,464,930
Other Expenses$3,211,577
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$2,127,722$740,624-$2,868,346
Depreciation Depletion$872,109$53,729-$925,838
Office Expenses$508,087$211,061-$719,148
Occupancy$632,403--$632,403
Pension Plan Contributions$318,672$160,406-$479,078
Payroll Taxes$285,111$143,513-$428,624
Current Officers, Directors, Trustees, and Key Employees-$363,510-$363,510
Other Employee Benefits$238,468$86,904-$325,372
Fees for Services Other-$86,532-$86,532
Fees for Services Accounting-$73,984-$73,984
Fees for Service Investment Mgmnt Fees-$64,344-$64,344
Conferences and Meetings-$42,477-$42,477
Information Technology-$42,314-$42,314
Advertising-$21,089-$21,089
Travel-$19,881-$19,881
Other Expenses$17,563$478,514-$17,563
Fees for Services Legal-$7,903-$7,903
Fees for Services Lobbying-$5,000-$5,000
Interest-$4,827-$4,827
All Other Expenses$3,641--$3,641
Total Functional Expenses$5,069,895$2,606,612$0$7,676,507

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$9,689,627
Expenses per Audited Statements$7,676,507
Total Expenses per Form 990$7,676,507
Expenses Not Reported on Form 990$2,013,120
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
Yes
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Checks in Excess of Deposits$320,618
Subscription Liabilities$164,477
Net Pension Liability$127,759
Accrued Compensated Absences$86,456
Lease Liabilities$38,862
Deferred Inflows of Resources$9,892
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 11B

The form 990 is reviewed first by the administration department and is then made available to the board trustees for review prior to filing.

Form 990, Page 6, Part VI, Line 12C

Any purchase or contract entered into by the library is reviewed for potential connections with either members of the board or senior staff. If any connection is made, the connection is examined to determine if a conflict would exist. In addition to the conflict of interest policy of the library, members of the board of trustees are required to comply with the laws of maryland for public libraries "section 23-403 boards of library trustees," "section 23- 404 officers; meeting; attendance,- and "section 23-405 powers and duties of board." if a conflict is determined, the party involved would be prohibited from voting on any action concerning the purchase or contract in which they are connected.

Form 990, Page 6, Part VI, Line 15A

The personnel committee reviews the performance of the director for the past year. A recommendation is developed for compensation. The chair of the personnel committee makes the recommendation during a board meeting and after discussion, the full board votes.

Form 990, Page 6, Part VI, Line 15B

The director is responsible for completing a performance review for the assistant director. A recommendation for compensation is made to the board by the director. After discussion, the full board votes.

Form 990, Page 6, Part VI, Line 19

The organization's documents are made available to the public upon receipt of the request in writing.

Filing and Contact Details

Filer

Filer Name
Washington County Free Library
EIN
52-6001038
Phone
3017393250
Address
100 SOUTH POTOMAC STREET, HAGERSTOWN, MD 21740

Signing Officer

Name
Jenny L Bakos
Title
Exec. Dir./secretary
Phone
3017393250
Signed
2024-05-01

Organization Details

Principal Officer
Jenny L Bakos
Formed
1898
Legal Domicile
Md
Voting Board Members
7
Independent Board Members
7
Employees
118
Volunteers
63

Preparer

Firm
Smith Elliott Kearns & Company LLC
Address
19405 EMERALD SQUARE STE 1400, HAGERSTOWN, MD 21742
Preparer
William Souders CPA
Phone
3017335020
Supplemental Narrative

Additional Explanations

FORM 990 - ORGANIZATION'S MISSION

The mission of the washington county free library system is to continually improve our service to the public by: providing the public with free access to library materials in a variety of formats promoting community enrichment, economic vitality and individual achievement through reading and lifelong learning helping people of all ages find information which meets their diverse personal, educational, and professional needs recognizing our responsibility to balance available resources to serve everyone in the community supplying the local government with state, national, and worldwide connectivity providing leadership in cooperative and innovative library service.

Financial Statement Notes

Schedule D, Page 2, Part III, Line 4

During the year ended june 30, 2015, the library commissioned the construction of a piece of art for display at the library. The cost of this asset was 135,856 and it is not subject to depreciation. During the year ended june 30, 2020, a donor contributed an historical map and atlas collection with an appraised value of 39,920. The contribution was included in contribution revenue at the appraised value and reported as a non-cash contribution on schedule m of the 2019 form 990. The library maintains the collection as an exhibit for patrons to view, and it is not subject to depreciation.

Schedule D, Page 3, Part X

The library is a not-for-profit organization as described under section 501(c)(3) of the internal revenue code and is exempt from federal income tax pursuant to section 501(a) of the internal revenue code. A liability for taxes is recorded when it is probable that the liability has been incurred and the amount of the liability can be reasonably estimated. If a tax liability is probable, but cannot be reasonable estimated, or it is reasonably possible that a tax liability has been incurred, disclosure is required.

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IRS990/Form990PartVIISectionAGrp/TitleTxt2DIRECTOR WMR
IRS990/Form990PartVIISectionAGrp/TitleTxt3CHIEF TECH.
IRS990/Form990PartVIISectionAGrp/TitleTxt4PRESIDENT
IRS990/Form990PartVIISectionAGrp/TitleTxt5VICE PRESIDE
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IRS990ScheduleC/SupplementalInformationDetail/ExplanationTxt0THE LIBRARY PARTICIPATES IN PROFESSIONAL AND BUSINESS ORGANIZATIONS THAT FOCUS ON MAINTAINING STATE AND LOCAL FISCAL SUPPORT OF THE LIBRARY. IT IS A PARTICIPATING AGENCY IN HIRING LOBBYING FIRMS TO SERVE ON BEHALF OF THE LIBRARY.
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Document Assets

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Filings

Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Detailed filing. Detailed filing data is available for this year.$21.0$0.99$20.0$10.1$8.24$1.84
2023Detailed filing. Detailed filing data is available for this year.$18.7$0.86$17.8$8.41$7.68$0.74
2022Detailed filing. Detailed filing data is available for this year.$16.3$0.60$15.7$8.76$7.73$1.02
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$15.9$0.48$15.4$8.99$7.11$1.88
2020Detailed filing. Detailed filing data is available for this year.$14.1$1.31$12.8$8.57$7.74$0.84
2019Detailed filing. Detailed filing data is available for this year.$12.2$0.55$11.7$8.92$8.34$0.58
2018Detailed filing. Detailed filing data is available for this year.$11.3$0.68$10.6$9.00$8.46$0.54
2017Detailed filing. Detailed filing data is available for this year.$10.7$0.47$10.2$8.09$7.58$0.51
2016Detailed filing. Detailed filing data is available for this year.$9.94$0.61$9.33$7.07$7.14$0.06
2015Detailed filing. Detailed filing data is available for this year.$10.2$0.60$9.58$7.38$6.97$0.40
2014Detailed filing. Detailed filing data is available for this year.$10.1$0.43$9.70$6.93$7.85$0.92
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$12.0$1.56$10.4$9.21
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$13.0$2.14$10.8$14.6
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$12.2$1.54$10.7$8.32