Civic Intelligence

Washington County Free Library

990 • Fiscal year 2017 • EIN 52-6001038

Jul 01, 2016 to Jun 30, 2017 • Filed on Dec 28, 2017

100 South Potomac StreetHagerstown, MD 21740

(301) 739-3250

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

25th percentile

0.04x

Higher debt load relative to assets than 25% of similar nonprofits.

2017 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2017

Liabilities / Revenue

19th percentile

0.06x

Higher debt load relative to revenue than 19% of similar nonprofits.

2017 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2017

Net Margin

60th percentile

6.3%

Higher net margin than 60% of similar nonprofits.

2017 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2017

Top Officer Pay

44th percentile

$156,446

Higher top officer pay than 44% of similar nonprofits.

Top officer pay equals 1.9% of source-year revenue.

2017 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2017

Asset Growth

61st percentile

7.8%

Faster asset growth than 61% of similar nonprofits.

2017 filings • 501(c)3 • $10M-$25M nonprofits • Annualized from 2016 to 2017

Revenue Growth

70th percentile

14%

Faster revenue growth than 70% of similar nonprofits.

2017 filings • 501(c)3 • $10M-$25M nonprofits • Annualized from 2016 to 2017

Assets

Up

$10,715,261

Up $775,476 (+7.8%) from 2016

Net Assets

Up

$10,245,672

Up $911,373 (+9.8%) from 2016

Liabilities

Down

$469,589

Down $135,897 (-22%) from 2016

Revenue

Up

$8,086,091

Up $1,013,622 (+14%) from 2016

Expenses

Up

$7,579,714

Up $444,533 (+6.2%) from 2016

Net Income

Up

$506,377

Up $569,089 (+907%) from 2016

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$30M$20M$10M$0Assets 2011: $12,189,836Liabilities 2011: $1,535,113Net Assets 2011: $10,654,7232011Assets 2012: $12,972,177Liabilities 2012: $2,136,282Net Assets 2012: $10,835,8952012Assets 2013: $12,003,704Liabilities 2013: $1,563,432Net Assets 2013: $10,440,2722013Assets 2014: $10,130,340Liabilities 2014: $433,863Net Assets 2014: $9,696,4772014Assets 2015: $10,180,761Liabilities 2015: $601,059Net Assets 2015: $9,579,7022015Assets 2016: $9,939,785Liabilities 2016: $605,486Net Assets 2016: $9,334,2992016Assets 2017: $10,715,261Liabilities 2017: $469,589Net Assets 2017: $10,245,6722017Assets 2018: $11,322,736Liabilities 2018: $678,889Net Assets 2018: $10,643,8472018Assets 2019: $12,213,404Liabilities 2019: $551,739Net Assets 2019: $11,661,6652019Assets 2020: $14,084,942Liabilities 2020: $1,309,741Net Assets 2020: $12,775,2012020Assets 2021: $15,931,235Liabilities 2021: $484,711Net Assets 2021: $15,446,5242021Assets 2022: $16,301,833Liabilities 2022: $595,746Net Assets 2022: $15,706,0872022Assets 2023: $18,684,377Liabilities 2023: $861,728Net Assets 2023: $17,822,6492023Assets 2024: $20,998,546Liabilities 2024: $987,693Net Assets 2024: $20,010,8532024

Highlighted filing

2017

Assets$10,715,261
Liabilities$469,589
Net Assets$10,245,672

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$15M$10M$5.0M$0-$5.0MExpenses 2011: $8,320,5822011Expenses 2012: $14,597,0832012Expenses 2013: $9,213,5192013Revenue 2014: $6,926,142Expenses 2014: $7,845,346Net Income 2014: -$919,2042014Revenue 2015: $7,375,602Expenses 2015: $6,971,718Net Income 2015: $403,8842015Revenue 2016: $7,072,469Expenses 2016: $7,135,181Net Income 2016: -$62,7122016Revenue 2017: $8,086,091Expenses 2017: $7,579,714Net Income 2017: $506,3772017Revenue 2018: $9,001,073Expenses 2018: $8,460,433Net Income 2018: $540,6402018Revenue 2019: $8,916,673Expenses 2019: $8,339,860Net Income 2019: $576,8132019Revenue 2020: $8,573,856Expenses 2020: $7,737,840Net Income 2020: $836,0162020Revenue 2021: $8,989,975Expenses 2021: $7,111,714Net Income 2021: $1,878,2612021Revenue 2022: $8,756,633Expenses 2022: $7,734,957Net Income 2022: $1,021,6762022Revenue 2023: $8,412,751Expenses 2023: $7,676,507Net Income 2023: $736,2442023Revenue 2024: $10,081,308Expenses 2024: $8,239,123Net Income 2024: $1,842,1852024

Highlighted filing

2017

Revenue$8,086,091
Expenses$7,579,714
Net Income$506,377
Jump To
Filing Snapshot
Filing Period
Jul 1, 2016 to Jun 30, 2017
Signed
Dec 28, 2017
Return Version
2016v3.0
Gross Receipts
$8,744,418
Mission and Program Overview

Mission

The mission of the washington county free library system is to continually improve our service to the public by: providing the public with free access to library materials in a variety of formats promoting community entrichment, economic vitality and individual achievement through reading and lifelong learning helping people of all ages find information which meets their diverse personal, educational, and professional needs recognizing our responsibility to balance available resources to serve everyone in the community supplying the local government with state, national, and worldwide connectivity providing leadership in cooperative and innovative library service.

The washington county free library engages and strengthens our community by bringing people, information, and ideas together.

Balance Sheet Detail
LineBeginningEndChange
Assets
Rtn Earn Endowment Incm Other Fnds$4,435,657$5,433,178▲ $997,521
Investments in Publicly Traded Securities$4,548,169$5,365,782▲ $817,613
Cap Stk Tr Prin Current Funds$2,968,732$2,788,901▼ $179,831
Savings and Temporary Cash Investments$2,588,947$2,581,964▼ $6,983
Pd in Cap Srpls Land Bldg Eqp Fund$1,929,910$2,023,593▲ $93,683
Land, Buildings, and Equipment, Net$1,794,054$1,887,737▲ $93,683
Pledges and Grants Receivable$563,800$423,270▼ $140,530
Prepaid Expenses and Deferred Charges$256,134$248,020▼ $8,114
Accounts Receivable$23,488$28,666▲ $5,178
Total Assets$9,939,785$10,715,261▲ $775,476
Other Assets Total$165,193$179,822▲ $14,629
Liabilities
Other Liabilities$430,529$412,014▼ $18,515
Accounts Payable and Accrued Expenses$174,814$57,362▼ $117,452
Deferred Revenue$143$213▲ $70
Total Liabilities$605,486$469,589▼ $135,897
Net Assets / Fund Balance
Total Net Assets Fund Balance$9,334,299$10,245,672▲ $911,373
Total Liabilities and Net Assets / Fund Balance$9,939,785$10,715,261▲ $775,476

Asset Categories

AssetBook ValueDepreciationBasis
Other Land Buildings$1,811,107$4,880,643$6,691,750
Equipment$76,630$213,313$289,943
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Mary C BaykanDirector/secFT$138,796$17,650$156,446
Mary C BaykanDirector/secretary-$138,796$17,650$156,446
KATHLEEN M O'CONNELLAssistant DiFT$89,326$13,023$102,349
Elizabeth HulettRegional DirectorFT$81,500$13,896$95,396

Board Members and Trustees

Revenue and Support

Revenue Composition

Contributions and Grants
$7,415,930
Program Service Revenue
$168,937
Investment Income
$299,396
Other Revenue
$201,828
All Other Contributions
$131,418
Change in Net Assets
$506,377

Audited Revenue Reconciliation

Revenue per Audited Statements
$8,094,983
Revenue Not Reported on Financial Statements
$-8,892
Revenue Not Reported on Form 990
$404,996
Other Revenue Adjustments
$-8,892
Total Revenue per Audited Statements
$8,499,979
Total Revenue per Form 990
$8,086,091
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$4,361,478
Other Expenses$3,214,996
Professional Fundraising Fees$3,240
Total Fundraising Expense$3,240
Grants and Similar Amounts Paid$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$2,076,401$734,749-$2,811,150
Depreciation Depletion$1,055,864--$1,055,864
Office Expenses$380,370$259,190-$639,560
Pension Plan Contributions$353,154$124,081-$477,235
Current Officers, Directors, Trustees, and Key Employees-$368,240-$368,240
Other Employee Benefits$263,712$92,656-$356,368
Payroll Taxes$257,879$90,606-$348,485
Occupancy$200,183--$200,183
Fees for Services Other$33,401$64,740-$98,141
Other Expenses$95,710$241,086-$95,710
All Other Expenses$6,791$53,184-$59,975
Fees for Services Accounting-$58,957-$58,957
Advertising-$33,073-$33,073
Conferences and Meetings-$21,591-$21,591
Travel-$15,729-$15,729
Information Technology-$6,575-$6,575
Fees for Services Professional Fundraising--$3,240$3,240
Total Functional Expenses$4,870,032$2,706,442$3,240$7,579,714

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$7,588,606
Expenses per Audited Statements$7,579,714
Total Expenses per Form 990$7,579,714
Expenses Not Reported on Form 990$8,892
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Gross Income$21,601
Fundraising Direct Expenses$8,892
Professional Fundraising Fees$3,240

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Gala in the Sta$21,601$21,601$8,892$12,709
Total Events$21,601$21,601$8,892$12,709
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
Yes
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Accrued Compensated Absences$294,804
Net Pension Liability$115,940
Deferred Inflows of Resources$1,270
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 11B

The form 990 is reviewed first by the administration department and is then made available for the board members.

Form 990, Page 6, Part VI, Line 12C

Any purchase or contract entered into by the library is reviewed for potential connections with either members of the board or senior staff. If any connection is made, the connection is examined to determine if a conflict would exist. In addition to the conflict of interest policy of the library, members of

Form 990, Page 6, Part VI, Line 15A

The personnel committee reviews the performance of the director for the past year. A recommendation is developed for compensation. The chair of the personnel committee makes the recommendation during a board meeting and after discussion, the full board votes.

Form 990, Page 6, Part VI, Line 15B

The director is responsible for completing a performance review for the assistant director. A recommendation for compensation is made to the board by the director. After discussion, the full board votes.

Form 990, Page 6, Part VI, Line 19

The organization's documents are made availabe to the public upon receipt of the request in writing.

Filing and Contact Details

Filer

Filer Name
Washington County Free Library
EIN
52-6001038
Phone
3017393250
Address
100 SOUTH POTOMAC STREET, HAGERSTOWN, MD 21740

Signing Officer

Name
Mary C Baykan
Title
Director/secretary
Phone
3017393250
Signed
2017-12-28

Organization Details

Principal Officer
Mary C Baykan
Formed
1898
Legal Domicile
Md
Voting Board Members
9
Independent Board Members
9
Employees
120
Volunteers
9

Preparer

Firm
Smith Elliott Kearns & Company LLC
Address
480 N POTOMAC ST, HAGERSTOWN, MD 21740
Preparer
Terri M Shoemaker-kreit CPA
Phone
3017335020
Supplemental Narrative

Additional Explanations

FORM 990 - ORGANIZATION'S MISSION

The mission of the washington county free library system is to continually improve our service to the public by: providing the public with free access to library materials in a variety of formats promoting community entrichment, economic vitality and individual achievement through reading and lifelong learning helping people of all ages find information which meets their diverse personal, educational, and professional needs recognizing our responsibility to balance available resources to serve everyone in the community supplying the local government with state, national, and worldwide connectivity providing leadership in cooperative and innovative library service.

Form 990, Part XI, Line 9

Direct fundraising expenses 8,892 direct fundraising expenses -8,892

Financial Statement Notes

Schedule D, Page 2, Part III, Line 4

During the year ended june 30, 2015, the library commissioned the construction of a piece of art for display in the library. The cost of this asset was 135,856 and it is not subject to depreciation.

Schedule D, Page 3, Part X

The library is a not-for-profit organization as described under section 501(c)(3) of the internal revenue code and is exempt from federal income tax pursuant to section 501(a) of the internal revenue code. A liability for taxes is recorded when it is probable that the liability has been incurred and the amount of the liability can be reasonably estimated. If a tax liability is probable, but cannot be reasonably estimated, or it is reasonably possible that a tax liability has been incurred, disclosure is required.

Schedule D, Page 4, Part XI, Line 4B

Direct fundraising expenses -8,892

Schedule D, Page 4, Part XII, Line 2D

Direct fundraising expenses 8,892

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IRS990/MissionDesc0THE MISSION OF THE WASHINGTON COUNTY FREE LIBRARY SYSTEM IS TO CONTINUALLY IMPROVE OUR SERVICE TO THE PUBLIC BY: PROVIDING THE PUBLIC WITH FREE ACCESS TO LIBRARY MATERIALS IN A VARIETY OF FORMATS PROMOTING COMMUNITY ENTRICHMENT, ECONOMIC VITALITY AND INDIVIDUAL ACHIEVEMENT THROUGH READING AND LIFELONG LEARNING HELPING PEOPLE OF ALL AGES FIND INFORMATION WHICH MEETS THEIR DIVERSE PERSONAL, EDUCATIONAL, AND PROFESSIONAL NEEDS RECOGNIZING OUR RESPONSIBILITY TO BALANCE AVAILABLE RESOURCES TO SERVE EVERYONE IN THE COMMUNITY SUPPLYING THE LOCAL GOVERNMENT WITH STATE, NATIONAL, AND WORLDWIDE CONNECTIVITY PROVIDING LEADERSHIP IN COOPERATIVE AND INNOVATIVE LIBRARY SERVICE.
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IRS990ScheduleC/SupplementalInformationDetail/ExplanationTxt0THE LIBRARY PARTICIPATES IN PROFESSIONAL AND BUSINESS ORGANIZATIONS THAT FOCUS ON MAINTAINING STATE AND LOCAL FISCAL SUPPORT OF THE LIBRARY. IT IS A PARTICIPATING AGENCY IN HIRING LOBBYING FIRMS TO SERVE ON BEHALF OF THE LIBRARY.
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Document Assets

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Filings

Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Detailed filing. Detailed filing data is available for this year.$21.0$0.99$20.0$10.1$8.24$1.84
2023Detailed filing. Detailed filing data is available for this year.$18.7$0.86$17.8$8.41$7.68$0.74
2022Detailed filing. Detailed filing data is available for this year.$16.3$0.60$15.7$8.76$7.73$1.02
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$15.9$0.48$15.4$8.99$7.11$1.88
2020Detailed filing. Detailed filing data is available for this year.$14.1$1.31$12.8$8.57$7.74$0.84
2019Detailed filing. Detailed filing data is available for this year.$12.2$0.55$11.7$8.92$8.34$0.58
2018Detailed filing. Detailed filing data is available for this year.$11.3$0.68$10.6$9.00$8.46$0.54
2017Detailed filing. Detailed filing data is available for this year.$10.7$0.47$10.2$8.09$7.58$0.51
2016Detailed filing. Detailed filing data is available for this year.$9.94$0.61$9.33$7.07$7.14$0.06
2015Detailed filing. Detailed filing data is available for this year.$10.2$0.60$9.58$7.38$6.97$0.40
2014Detailed filing. Detailed filing data is available for this year.$10.1$0.43$9.70$6.93$7.85$0.92
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$12.0$1.56$10.4$9.21
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$13.0$2.14$10.8$14.6
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$12.2$1.54$10.7$8.32