Mature Services Inc

“The form 990 is prepared on an annual basis by mature services, inc. Independent auditors. Once prepared, the form 990 is then reviewed by the cfo for accuracy and completeness. The cfo will note any changes or corrections and the independent auditors will make any necessary changes. After the cfo has reviewed the form 990, the form is then given to the president/ceo and treasurer to review. During this review, any questions, comments or changes are addressed and made if necessary. The treasurer indicates agreement with the return by signing the form 990. The finalized form is then emailed to all board members for comment. The form is then filed with the internal revenue service.”

“Board members will disclose potential conflicts of interest yearly by filing the "board of directors conflict of interest statement" with the chair. The chair will collect the completed statements at the first board meeting in january of each year. The chair will review the completed statements and establish any necessary safeguards should conflicts of interest exist. The chair's and president/ceo's statements will be reviewed by the human resource committee. The chair will then give the completed statements to the president/ceo who will place them in the board of directors' "board minutes" book located at the mature services' office.”

“To ensure that the agency's compensation rates are competitive within the community, a review of prevailing wage rates for comparable positions will be conducted on an annual basis. The findings of the review will be summarized and presented to the board of directors along with recommendations for merit increases and/or market adjustments. Board-approved merit increases and market adjustments are communicated to staff in writing, and records are retained following the record retention procedure. 1. Each summer, human resources staff will collect current wage information from at least two different sources surveying comparable organizations. Specific emphasis will be placed on obtaining information from non-profit entities. 2. Wage survey information will be compared to current mature services, inc. Wages, by position. 3. The director of hr, cfo, president/ceo, hr committee and board hr chair will meet to analyze the findings of the comparison and discuss recommendations for increases. 4. Mature services, inc. Positions falling below the 50th percentile of the average survey wage range will be earmarked for possible market adjustments. 5. Based on budgetary considerations and regional/national forecasts of salary increases, a general pool for merit increases will be determined. 6. The board hr chair will present the findings and recommendations to the board of directors at the august or september board meeting. 7. The board of directors will vote to approve or not approve the hr committee's recommendations for market adjustments and the overall merit increase pool. If not approved as presented, the board may vote to approve a revised compensation proposal based on budgetary considerations. The board's decision will be documented in the meeting minutes. 8. The board will review the president/ceo's compensation package in executive session at the august or september meeting and vote to approve or not approve any proposed increase. 9. Once a merit pool has been determined and approved by the board of directors, the cfo will calculate the dollar amount available by department and communicate that information to the president/ceo who will give the information to department heads. These individuals will then determine the specific increase to be awarded to each staff person in their department. 10. The president/ceo will determine the annual increase to be awarded to executive staff members (cfo, vp for workforce development, director of programs, director of hr, director of avenues to recovery, director of rsvp, director of nutrition, it system administrator). 11. Annual wage increase information will be communicated with staff in writing and confirmation of increases will be retained in the personnel files.”

“The 990 is available on guidestar, on the mature services, inc website and available upon request. All other documents available upon request.”

“The process has not changed from prior years.”